College Catalog Fall 2010 - Spring 2011
Academic Policies

What follows is a partial listing of academic policies at SUNY Delhi. Students are encouraged to see their academic advisors with any questions regarding academic policy. Students may also view the complete Academic Programs and Services Policy Handbook online.

Academic Advisors

Each student attending the College is assigned to an academic staff or faculty member for the purpose of academic advising. These individuals are familiar with the student's academic program and are also aware of support systems available to help the student fulfill his or her academic needs. Together, the academic advisor and the student plan the student's program of study at the pre-registrations in the fall and spring. Students are required to see their assigned advisors early in the fall and maintain communication with them during their attendance at the College.

Students are encouraged to discuss with their instructors any academic difficulties within the first four weeks of each semester. Such discussion often alerts students to their problems and improves their habits of study.

Students entering the College are given a Student Record Worksheet for the program in which they have enrolled. This document and this catalog state the general and special requirements for a degree in that curriculum and are designed to help students keep a constant check on their progress toward the degree. It is important to note that the final responsibility for selecting courses which will satisfy degree requirements rests solely with the student.

Academic Computing

Academic computing is a privilege, not a right. Users must respect the equipment and the convenience of other users. It is unethical to attempt to overload any system, to attempt to violate the privacy of another user's files, or to copy copyrighted material. All users are expected to follow the rules posted in the Computer Laboratory. Violations of proper-use regulations governing academic computing can result in penalties, including a reprimand or expulsion.

Academic Honesty

The College assumes that teaching and learning take place only in an atmosphere of intellectual honesty. As teachers and students have come together for the mutually agreed upon purposes of teaching and learning, the College expects that each approaches the classroom experience with the intention of open and honest intellectual pursuit. As part of the process, teachers shall clearly describe at the outset the means of evaluating students in this pursuit and students shall, in these evaluations, give an honest accounting of their growth and development. Cheating (including plagiarizing) on quizzes, examinations, or assignments will be met with penalties ranging in severity from a grade of zero for the work involved to a grade of F for the course and possible suspension from the College.

The instructor is most able to determine the relative seriousness of any infraction of the policies stated above. The instructor, therefore, possibly in consultation with division faculty and with agreement of the department chair or division dean, shall draw up a statement of policy in regard to appropriate penalties. This statement shall be included in the Course Syllabus.

Before penalties are imposed, the instructor must have clear evidence of cheating or assisting to cheat. If the penalty represents failure of the course or seriously jeopardizes the student's chance to attain a passing grade for the course, the instructor shall notify the student's department chair or division dean (by memo) of the penalty, including adequate justification. For repeated violation, the department chair or division dean may initiate action to suspend the student from college.

If student A, who is enrolled at the College, but not in the course, assists student B to cheat, student A, when identified by the instructor, shall be so charged in writing by the instructor and referred by the instructor to the student's department chair or division dean who may initiate action to suspend the student from College.

Academic Performance

Dismissal

Student academic performance is evaluated by the Scholastic Standing Committee. This evaluation is used to determine a student's eligibility to continue at the College.

At the end of each semester, the records of all students will be reviewed. Students who fail to make satisfactory progress will be dismissed from the College (see below). Any student whose GPA falls below 2.00 will be either placed on probation or dismissed from the College. It is not necessary that a student be on probation before being dismissed.

The following cumulative GPAs are used to identify students who are subject to routine dismissal for academic reasons. A student classified as an academic dismissal will be dropped from matriculated status.

GPA Hours

Dismissal Below
Cumulative GPA of

  0 - 18.5 1.00
19 - 30.5 1.25
31 - 40.5 1.50
41 - 48.5 1.75
49.0 or more 2.00

An academically dismissed student cannot transfer credits to the College until he/she applies for readmission and regains matriculated status.

Procedure for Appealing Academic Dismissal

  1. The student needs to contact the Scholastic Standing Committee, in care of the Registrar's Office, in writing, by the required date.
  2. The Scholastic Standing Committee members, in consultation with division faculty, will review the student's written appeal. Based on the information received, an appeal will be denied or accepted. In the event of a tie vote, the Provost will cast a vote.

    • During the appeal process, attendance will be a pertinent factor when considering academic appeals. In addition, the following factors may be considered when determining whether a matriculated student is eligible to continue at the College.

      1. Cumulative grade-point average.
      2. Grade-point average for the most recent semester(s).
      3. Unsatisfactory grades in courses required by the program for which the student is registered.
      4. The number of credit hours of work completed.
      5. Satisfactory completion of the individual's academic probation program contract.
      6. A circumstance outside of the control of the student--illness or accident, serious illness or death of an immediate relative--which may be reasonably assumed to have adversely affected a student's performance to a significant degree and which, if ignored, would create an injustice.
      7. Evidence furnished by the division faculty that the student was rapidly recovering from a poor start and shows the motivation and capacity to catch up.
      8. Grounds for petition by the division (other than previously cited) on behalf of a student whose GPA is within a few points of the required minimum should be more than just the fact that the student's GPA is close to the minimum.
      9. In the interest of more equitable treatment of the students, all aspects of an individual case should be explored by the division faculty before a petition is submitted. Facts brought to light after the Committee has acted often places the responsibility on an administrator to alter, in some degree, the decision of the Committee. The need for such action should be minimized, if not avoided completely.
      10. If a student has had ongoing discussions during the semester with a member of the academic or professional staff regarding a dramatic change in program, the staff member may intervene on behalf of the student. An appeal is subject to acceptance by the new department chair or division dean based on new program requirements.
      11. If the Committee determines that a student should not be dismissed, he/she will be placed on the Override Probation list; this student shall be required to achieve a term GPA of 2.0 at the end of the next semester to avoid being dismissed. In succeeding semesters, the cut-off cumulative GPA for all regular students will apply.
    • During the appeal process, the following factors should not be considered when determining whether a matriculated student is eligible to continue at the College.

      1. The student carried more than the recommended number of credits.

      2. The student was involved in too many extracurricular activities (including varsity sports). This is a counseling responsibility of the divisions. If a student must have employment to remain in college, his/her work load should be adjusted to meet his/her condition.

      3. Housing conditions are inappropriate for study. Taking into account that study conditions are generally similar for the student body, only intolerable conditions known to the College are grounds for appeal.

  3. The student will be notified, in writing, of the Scholastic Standing Committee's decision by the Provost.
    Appropriate campus offices will be notified of the Scholastic Standing Committee's decision by the Office of the Provost.

  4. Course schedules of academically dismissed students will be removed from the database. Students whose appeals are accepted by the Scholastic Standing Committee must work with their academic advisors, department chairs, or division deans to plan a new schedule for the coming semester.

  5. If a student wishes to appeal the decision of the Scholastic Standing Committee, the student may contact the Provost.

  6. If a student appeals the decision of the Scholastic Standing Committee, the Provost, acting as an impartial arbitrator, renders the final decision in writing to the student and to the dean of the appropriate division. There is no further appeal beyond this step.

  7. If an appeal is granted, the student will be placed on probation; this student shall be required to achieve a term GPA of at least 2.0 at the end of the first semester following readmission to avoid being dismissed. In succeeding semesters, the student will be held to the dismissal guidelines for all regular students.

Academic Probation

When the cumulative GPA falls below 2.00, a student loses good standing and will be placed under signed contract with the academic advisor in the Academic Probation Program, which may include but not be limited to:

Students will remain in the Academic Probation Program, even if they change programs, until their cumulative GPA reaches 2.00 or above at which time their good standing will be re-established. Students who fail to comply with contract obligations may be subject to dismissal.

Assessment Placement Testing

Placement testing is mandatory for all entering, matriculating students who do not meet the exemption criteria. Students may be exempt from the mandatory placement testing if they can show they have met one of the following criteria: a "C" or better in college-level English and math; an Advanced Placement score of 3 or better in English and math; or ASSET/COMPASS scores from another institution.

Placement into a developmental course is mandatory if the test results are below the cut-off scores with the following clarifications:

If math and/or a communications course is required for certificate and/or AOS students, mandatory placement will be determined by the ASSET/COMPASS scores and a review of the student's academic history. If reading placement is determined to be at a developmental level, instruction is mandatory and may be provided through professional assistance, a reading-skills component within the content area, or a formal course offering.

There will be a campus designee who will decide and advise the student on course placement waivers. The waiver will commit the student to assuming full responsibility for his/her decision.

Attendance Policy

Each faculty member will determine his/her attendance policy, which must be fair and equitable. Excessive absences will not result in a student being withdrawn from the course by the instructor, but a student may receive a failing grade based on attendance.

Students will not be penalized for absences due to religious holidays. It is the responsibility of each student to notify his or her instructors, in advance and in writing, that they will be missing classes because of religious beliefs. Make-up work, including exams and quizzes, should be provided in accordance with State Education Law - Section 224A.3, which states: "It shall be the responsibility of the faculty and of the administrative officials of each institution of higher education to make available to each student who is absent from school, because of his or her religious beliefs, an equivalent opportunity to register for classes or make up any examination, study or work requirement which he or she may have missed because of such absence on any particular day or days. No fees of any kind shall be charged by the institution for making available to the said student each equivalent opportunity."

Faculty will not lock tardy students out of class, but faculty may equate two or more instances of tardiness to an absence. Habitual lateness that significantly disrupts the learning process may result in a student being withdrawn from class by the instructor according to Section 1.361.

If a student perceives that the attendance policy is not carried out in a fair and equitable manner, the student should follow Section 1.366 of the Academic Policy, which deals with redress of student complaints.

At the first meeting of the semester for each course, the instructor will provide all enrolled students with a copy of the Course Syllabus for Students document which will include a clear statement of the attendance policy for the course. This document will be a binding agreement between the student and instructor.

The instructor, regardless of his or her attendance policy, will keep a record of attendance of all students enrolled in the class.

There are additional requirements for students on academic probation; please refer to the section on Academic Probation.

Auditing Courses

Students wishing to audit a course must gain approval from the chair of their department or their division dean and from the instructor of the course to be audited.

Other individuals may audit credit courses without charge on a first-come, first-served, space-available basis as determined by the instructor and the chair of the department or dean of the division offering the course. In most cases, course prerequisites are to be met.

Course auditors shall attend without credit, without formal recognition, and without being required to meet course requirements.

Non-credit, income-reimbursable courses may not be audited.

Confirmation of Meeting Requirements for Graduation

The Registrar shall have the responsibility for initiating the graduate confirmation process with the deans of each academic division.

The Registrar together with the deans will be responsible for the implementation and annual review of graduation confirmation procedures. The Registrar and the deans will implement a timely schedule of training for new faculty and an annual review of confirmation procedures with the current faculty.

The SUNY Delhi faculty have the responsibility to confirm that candidates have met the College's requirements for graduation. The deans of each division shall report the results of the confirmation process to the College President through the Office of the Provost.

The Chancellor presents all recommendations for candidates for degrees at state-operated units of the University to the Board of Trustees for approval (SUNY Policies Handbook, No. 006).

Changes of Curriculum

The student may petition for a change of program or curriculum by completing the Change of Curriculum Request Form. Such change requires the approval of the receiving department chair or division dean or designee. The receiving department chair or division dean will review the student's transcript record and indicate to the student (in writing) those courses that will meet graduation requirements in the student's new curriculum or program, based upon the current College Catalog in place at the time of this change.

The academic advisor can request the College Registrar to have specific courses removed from the GPA computation so that only discipline-specific requirements associated with the new program's coursework will be included in the GPA. All grades from courses taken at the College remain on the student's academic transcript. The courses that are excluded from the GPA are given an "E" designation on the academic transcript.

Classroom Expectations

The Right to Learn and Student Conduct in the Classroom

The instructor in the classroom and in conference will encourage free discussion, inquiry, and expression. Student performance will be evaluated wholly on an academic basis, not on opinions or political ideas unrelated to academic standards. However, in instances where a student does not comply with an instructor’s reasonable conduct expectations in the classroom, such non-compliance can affect the student’s evaluation and be cause for permanent removal from class or dismissal from college. A request for the permanent removal of a student from class can be made by completing the “Dismissal of Student from Class for Disruptive Behavior Form." 

Academic performance which falls below accepted standards will place a student in academic jeopardy. The instructor should complete the Early Warning online notice to notify the student, advisor, and the Office of Advisement and Retention (see form in the Appendix). Failure to check mail and/or e-mail cannot be used as a reason to claim lack of notification.

Accommodations for Ethical Concerns

This policy pertains to procedures and actions in the laboratory setting only, to which the student may specify ethical objections; the policy shall not apply to course content or to the free exchange of ideas.

Students who request that faculty provide alternative instruction and/or testing in a laboratory setting for ethical reasons must: 1) specify the nature of their ethical concerns in writing, and 2) provide adequate time for the instructor and his/her peers to determine whether an accommodation shall be made for the student.

If the faculty members who are responsible for teaching that curriculum agree that an alternative mode of instruction or testing meets the same learning objectives as the original assignment, the student will be granted the accommodation.

Faculty members will exercise due diligence in accommodating legitimate ethical concerns, and shall strive to be consistent in rendering their decisions.

If agreement between a student and the faculty members cannot be reached, or if the faculty members conclude that the accommodation would not meet appropriate standards, the student will be denied such accommodation.

The student has the right to grieve a denial, by following the process outlined in policy 1.367 (Redress of Student Complaints).

Credit by Examination

The campus policies and procedures regarding credit by examination (including challenge exams, College-Level Entrance Program (CLEP), and advanced placement or credit for college-level courses taken in secondary school) were developed in accordance with the guidelines provided in Item No. 168 of the SUNY Policies Handbook and the Memorandum to Presidents, 76-11. Detailed information is available through the academic division offices.

Credit by High School Articulation

Students may apply for and be awarded credit through approved secondary school/SUNY Delhi articulated agreements.

The maximum number of credits awarded through credit by articulation is 15.

Credit awarded through prior experience is not used in the calculation of the GPA.

A student must complete 12 or more credits at SUNY Delhi with a minimum GPA of 2.0 before articulated credit is posted on the transcript utilizing the special grade of AH (Articulation--High School).

Earning Credit through Special Programs

When the opportunity arises to deliver coursework (under the direct supervision of the College) which falls outside the realm of the guidelines stated in SUNY Delhi's Academic Policies Handbook, it may be offered through a Special Program. If the proposed course work is considered to be a valid curriculum that would benefit both the target group of students for which it was designed as well as the College, it should be presented to the Innovative Academic Initiatives Committee by the respective department/division desiring to offer the program.

The Innovative Academic Initiatives Committee, one of the committees of the College Senate, reviews the proposal and, if approved, determines a trial period during which the program can be offered. At the end of the trial period, the department/division re-evaluates their new offering, based on the results of the trial period and the recommendations of the Innovative Academic Initiatives Committee, and the department/division makes the final determination whether to forward the proposal to the Curriculum Committee.

Continuing Education Units

The Office of Business and Community Services coordinates the campus's non-credit programs. These programs include customized corporate-service programs, problem-solving and consulting services, professional- and personal-development programs, on-the-job skills upgrading, non-credit courses and seminars developed from the academic programs, conference planning and housing services, and enrichment programs. For additional information regarding Continuing Education Units (CEUs), contact the Office of Business and Community Services.

Course Load

Each student who attempts at least 12 semester hours of work is considered a full-time student at the College; a part-time student is one taking 11 semester hours or less.

Full-time students who plan to graduate in two years and are enrolled in two 15-week semesters normally carry a minimum of 15 semester hours of academic work per semester. A student in good standing may register for up to the maximum number of credits allowed by his/her program per semester.

When registering for classes, students should keep in mind that one semester hour of credit normally requires at least three hours of study per week.

Course Withdrawal

A student may withdraw from any course if the following conditions are met:

A grade of W shall be given for course withdrawals which meet the above conditions. A grade of F shall be given for all course withdrawals not meeting these conditions.

Awarding of Multiple Degrees

Pursuant to the guidelines of the State University (Memorandum to Presidents, 86-2), the following guidelines will apply to all students desiring to qualify for a second associate degree from the College:

Education Law 224-a

No person shall be expelled from or be refused admission as a student to an institution of higher education for the reason that he or she is unable, because of his or her religious beliefs, to register or attend classes or to participate in any examination, study or work requirements on a particular day or days.

Any student in an institution of higher education who is unable, because of his or her religious beliefs, to attend classes on a particular day or days shall, because of such absence on the particular day or days, be excused from any examination or any study or work requirements.

It shall be the responsibility of the faculty and of the administrative officials of each institution of higher education to make available to each student who is absent from school, because of his or her religious beliefs, an equivalent opportunity to register for classes or make up any examination, study or work requirements which he or she may have missed because of such absence on any particular day or days. No fees of any kind shall be charged by the institution for making available to the said student such equivalent opportunity.

If registration, classes, examinations, study or work requirements are held on Friday after 4 o'clock post meridian or on Saturday, similar or makeup classes, examinations, study or work requirements shall be made available on other days, where it is possible and practical to do so. No special fees shall be charged to the student for these classes, examinations, study or work requirements held on other days.

In effectuating the provisions of this section, it shall be the duty of the faculty and of the administrative officials of each institution of higher education to exercise the fullest measure of good faith. No adverse or prejudicial effects shall result to any student because of his or her availing himself or herself of the provisions of this section.

Any student who is aggrieved by the alleged failure of any faculty or administrative officials to comply in good faith with the provisions of this section, shall be entitled to maintain an action or proceeding in the supreme court of the county in which such institution of higher education is located for the enforcement of his or her rights under this section.

It shall be the responsibility of the administrative officials of each institution of higher education to give written notice to students of their rights under this section, informing them that each student who is absent from school, because of his or her religious beliefs, must be given an equivalent opportunity to register for classes or make up any examination, study or work requirements which he or she may have missed because of such absence on any particular day or days. No fees of any kind shall be charged by the institution for making available to such student such equivalent opportunity.

As used in this section, the term "institution of higher education" shall mean any institution of higher education, recognized and approved by the regents of the University of the State of New York, which provides a course of study leading to the granting of a post-secondary degree or diploma. Such term shall not include any institution which is operated, supervised, or controlled by a church or by a religious or denominational organization whose educational programs are principally designed for the purpose of training ministers or other religious functionaries or for the purpose of propagating religious doctrines. As used in this section, the term "religious belief" shall mean beliefs associated with any corporation organized and operated exclusively for religious purposes, which is not disqualified for tax exemption under section 501 of the United States code.

Electives

Electives are those courses taken by students which support the objectives of their general education or which round out curricular requirements. Students have full or limited control over choice of electives based on the following:

Examinations

Definition: For the purpose of the following policy clarification, a final exam shall be defined as any exam that carries more weight in determining course grade than any other exam in the course or that is comprehensive over at least half of the semester's work; a final exam is not necessarily a comprehensive exam. A unit exam is any exam that is not a final exam; it is any exam that carries no more weight than some other exam in the course and that is not comprehensive.

Programs responsible for the instruction of students in courses may determine if student exemptions are to be allowed for the final examination.

Time of administration: Final examinations are to be administered during the period specified by the College Registrar in the Final Examination Schedule, or by the faculty member, if no such exam schedule is established.

Weight of examination: The weight of the final examination in determining a final grade is discretionary with the instructor. The relative weight should be communicated to students in the Course Information document.

The Family Educational Rights and Privacy Act of 1974 (FERPA)

College policy protects the rights of privacy and access regarding students' educational records as articulated in the Family Educational Rights and Privacy Act of 1974 (FERPA), commonly known as the Buckley Amendment. Unless directed by the courts, or it is determined a school official has a "need to know," information other than "Directory Information" is not released without written consent of the student. Directory information is determined to be the student's name, home address, local telephone number, date of birth, major field of study, degree(s) awarded, date(s) of graduation, honors and awards, campus address, full- or part-time status, and dates of attendance. In addition, for intercollegiate athletics, directory information includes participation in officially recognized activities and sports, weight, and height. Directory information will not be released for commercial or fund-raising purposes, unless the commercial enterprise holds a contractual relationship with SUNY Delhi. Students who wish this information restricted must inform the Registrar's Office in writing. For more information, contact the Registrar's Office.

Good Standing

A GPA of 2.00 or more is required for graduation from any degree or certificate program. Any GPA less than 2.00 indicates that the student is performing at a level below that required for graduation.

Grading System

Grade Point Average

At the first class meeting of the semester for each course, the instructor will provide all enrolled students with a copy of the Course Syllabus for Students document which will include a clear statement of the grading policy for the course.

Grades and quality points are recorded as follows:

Grades

Quality Points Per
Credit Hour

A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67
C+ 2.33
C 2.00
C- 1.67
D+ 1.33
D 1.00
D- 0.67
F Failure 0.00
*P Pass 0.00
*NP Not Pass 0.00

Academic grading policies associated with distance-learning courses can be found in the Appendix of the Academic Programs and Services Policy Handbook.

How to Determine Quality Points

Course

Letter Grade

Credit Hours

 

QP

 

Quality Points

ENGL 100 B 3 x 3.0 = 9.0
MATH 115 A 4 x 4.0 = 16.0
HUMN 100 C+ 3 x 2.33 = 6.99
CHEM 150 F 4 x 0.0 = 0.0
CITA 110 C 3 x 2.0 = 6.0
Totals   17       37.99
             
GPA = Total Quality Points/Total Credit Hours          
GPA = 37.99/17 = 2.23          
 
A student must achieve a GPA of at least 2.00 to graduate. Students whose GPA is below the acceptable minimum for GPA hours may be subject to probation or dismissal.

Grades for Developmental Courses

Credits earned in developmental courses cannot be used to satisfy degree, certificate, and/or graduation requirements, nor can they be used to calculate the cumulative GPA. They will, however, be recorded on the transcript.

Midterm Grades

In order to counsel students effectively in academic matters, it is essential that instructors' estimates of progress be available. Estimates of performance are standard procedure at the College utilizing midterm grades. Faculty will report midterm grades by Wednesday of the seventh week of classes, so that students receive this report (through their advisors), including their semester GPA, no later than the Monday of the eighth week of classes. Directions, forms, and due dates will be furnished by the Registrar's Office.

Readmit/Reentry Process

Re-establishing Matriculated Status Following Academic Dismissal

Students dismissed for academic reasons will not be matriculated into the College for a period of one semester. During this time it is required that the student successfully complete at least 6 college credit hours with a grade of C or better in each course. These courses must have prior approval of the faculty advisor. In the event that the faculty advisor cannot be reached, prior approval can be obtained from the department chair or the division dean. Attendance at an approved summer session will be counted as a semester "not in attendance." Students who are academically dismissed from the College will not be allowed to attend SUNY Delhi as a non-matriculated student unless their permanent residence, as determined by the Office of Enrollment Services, is within Delaware County, or unless the student enrolls in an internet class originating from SUNY Delhi. Students living outside of Delaware County must have a permanent residence within a 40-mile radius of the College. All other students should attend another accredited institution.

After an interval of at least one semester, the dismissed student may petition the Dean of Enrollment Services for re-matriculation by filing a formal application at least one month before the proposed date of readmission.

The application for re-matriculation must be approved by the Dean of Enrollment Services in consultation with the department chair or division dean, the Provost, the Vice President for Student Life, and the Bursar.

The readmitted student shall be required to achieve a term GPA of at least 2.0 at the end of the first semester following re-matriculation to avoid being dismissed. In succeeding semesters, the student will be held to the dismissal guidelines for all other students. The readmitted student will be placed on Academic Probation and will be required to adhere to the requirements of the Probation Program.

A student who is readmitted to the College within a five-year period will be held to the course and graduation requirements of either the current catalog or the catalog that was in effect on the date of his/her initial matriculation. If, during the five-year period, course and/or program changes were instituted to assist students seeking licensing in a particular area of study, these changes become part of the graduation requirement.

A student who is readmitted to the institution after a five-year period shall be required to meet all course and graduation requirements of the catalog in place as of the readmission date.

Reinstatement/Reentry into the College Following Voluntary Withdrawal

Following a leave of absence a student will notify the Vice President for Student Life or his/her academic department chair or division dean of his/her decision to return to college, no later than two weeks prior to the start of classes.

All other students who seek to be reinstated into the College following voluntary withdrawal (this does not include academic dismissal) may petition for reentry by processing a Petition for Reentry form with the Enrollment Services Office.

The Petition for Reentry must be approved by the Dean of Enrollment Services in consultation with the department chair or division dean, the Provost, the Vice President for Student Life, and the Bursar.

A student who reenters the College within a five-year period will be held to the course and graduation requirements of either the current catalog or the catalog that was in effect on the date of his/her initial matriculation. If, during the five-year period, course and/or program changes were instituted to assist students seeking licensing in a particular area of study, these changes become part of the graduation requirement. If a change of program or curriculum is requested at the time of reentry, see the section titled "Change of Program or Curriculum" under "Registrar's Office Related Information."

A student who reenters the institution after a five-year period shall be required to meet all course and graduation requirements of the catalog in place as of the readmission date.

Recognition of Scholastic Achievement for a Semester

High Honor List--A GPA of 3.75 or more in a semester qualifies a student carrying 6 or more credits a semester for that semester's High Honor List.

Honor List--A GPA of 3.50 through 3.74 inclusive in a semester shall qualify a student carrying 6 or more credits a semester for that semester's Honor List.

High Honor and Honor recognitions will be noted on the student's transcript and in a letter and certificate from the Provost.

Good Standing

A GPA of 2.00 or more is required for graduation from any degree or certificate program. Any GPA less than 2.00 indicates that the student is performing at a level below that required for graduation.

Recognition for Superior Academic Achievement Upon Awarding Degrees or Certificates

Graduating summa cum laude--A student who has successfully completed a degree or a certificate program from Delhi with a cumulative GPA of 3.9 or higher qualifies to graduate summa cum laude.

Graduating magna cum laude--A student who has successfully completed a degree or a certificate program from Delhi with a cumulative GPA of 3.75 through 3.89 inclusive qualifies to graduate magna cum laude.

Graduating cum laude--A student who has successfully completed a degree or a certificate program from Delhi with a cumulative GPA of 3.50 through 3.74 inclusive qualifies to graduate cum laude.

For purposes of recognition at the College graduation ceremony only, superior academic achievement designations will be based on the cumulative GPA for all semesters completed prior to graduation. Final recognition on the academic transcript and diploma will be based on the cumulative GPA after the completion of all degree requirements.

By approval of the President's Cabinet, the College will present recognition certificates to graduated students who have the highest scholastic average in each degree or certificate category. The Office of the Provost is responsible for providing the recognition certificates. Duplicate recognition certificates will be granted in the case of a tie.

Redress of Student Complaints

If a student believes that he/she has a legitimate grievance against a faculty member or some part of the academic process (except dismissal), he/she may seek redress at any time within the semester through the incomplete period by way of the following steps. For Academic Policies concerning grade changes see Sections 1.352F and 1.377. For other policies that address student concerns please consult the Student Handbook and/or the College Catalog.

If the student can bring the complaint directly to the instructor, he/she should do so and, together, they should resolve the problem.

If the student cannot bring the complaint to the instructor or if he/she does and the matter is not resolved satisfactorily, the student may request his/her division dean to act as an intermediary between the student and the instructor to solve the problem. The division dean will consult both with the instructor and the student and, acting as impartial arbitrator, render a decision in writing to both.

If the student does not accept the decision, he/she may appeal in writing to the Provost. If the instructor does not accept the decision, he/she may appeal in writing to the Provost.

The Provost, as impartial arbitrator, renders the final decision in writing to the student, the instructor, and the division dean.

Registration/Add-Drop

A student may add a full-semester course without charge through the fifth calendar day of the first week of the semester. For Session A, B, D, E, and F classes, a student may add a course through the second class meeting of the session. No student will be allowed to register for a course after the last day of course change until there is consultation with the department chair or division dean and approval of the faculty involved. Unless waived, any course added after the last day of course change shall be subject to the established fee per course.

A student may withdraw from a course without charge through the fourth Friday of the semester. Courses dropped after that time shall be subject to the established fee per course. In either case, the Add/Drop Request Form must be completed.

Repeating Courses

Students may elect twice to repeat a course(s) previously taken; this includes courses in which a student receives any grade, including a grade of W, WI, WP, or WF. Students who repeat a course will have the grade points previously earned recalculated to exclude the lower grade and to include the higher grade. All grades will be retained on the transcript. No additional credit is earned by repeating a course if the previous grade was a passing grade. If a student still fails to receive a passing grade in a required course, he/she may request approval to repeat the required course from both the dean of the division offering the course and the Provost.

Requirements for Certificate, Associate, and Bachelor Degree Programs

See Program Descriptions for details.

Suspension or Expulsion from College

A student who is suspended from college up to midterm shall receive a grade of W in all courses for that semester.

A student who is suspended from college after midterm and up to the last day of class shall receive either a WP or WF for each course as provided by the course instructor, unless a grade (including a WI) for a given course has already been assigned. For courses which meet for less than one semester, midterm is defined as the midpoint of the course. The grade of WP or WF will be posted on the final grade roster; this grade can be changed only at the discretion of the instructor from a WP to a WF, from a WF to a WP, or from a WP or WF to a passing grade.

In addition, "suspended" will be noted on the transcript.

A student who is suspended from college cannot transfer credits to the College until he/she applies for readmission and regains matriculated status. An expelled student can never transfer credits to the College.

A student who is expelled from the College forfeits all rights associated with being a student; such a student will not receive any grades and will have "expelled" noted on the transcript.

Transfer Credit

The official academic transcript of each student who has completed coursework at another institution will be evaluated by the Registrar's Office to determine both the number of credits and types of courses which will successfully transfer to the College. The division deans and/or department chairs will determine the number of semester hours and appropriate course equivalents which apply directly to the student's degree-program requirements, and this information will be communicated in writing to the Registrar and the student.

Transfer courses completed ten years prior to a student's anticipated matriculation date must be reviewed by the division dean. The dean will review prior coursework to ensure course relevance and applicability to their chosen program.

Transferred courses taken at other institutions do not generate quality points for the purpose of calculating the GPA. Students transferring from institutions on a quarter system will receive 2 semester hours of transfer credit for every 3 credits earned on the quarter system.

For transfer students, courses of equivalent quality and content taken at other accredited institutions are acceptable for transfer credit with the following stipulations:

A Delhi student who decides to complete degree requirements through the transfer of credit from another accredited institution (in absentia) should have prior approval from his/her department chair or division dean following consultation with his/her advisor. It is highly recommended that the Agreement for Completion of Degree Requirements in Absentia form be completed. A matriculated Applied Technologies student wishing to complete requirements for a Delhi AAS degree at another accredited institution (in absentia) should also complete a Change of Curriculum Request Form. Any changes in the approved plan must also have prior approval. In addition to the planned program requirements the following must be met:

Substitution or Waiver of Courses

Physical Education

The requirement for Physical Education may be waived upon the recommendation of the College Physician to the Provost for health reasons and by the Provost for extenuating circumstances. Health and Physical Education requirements may be waived for veterans if the veteran files a waiver, which is available from the Registrar's Office.

Credit Courses

In the instance that a student presents exceptional capabilities in a particular area, and after consultation with their faculty advisor, a student may petition their department chair or division dean to substitute or waive a particular course requirement in a curriculum. In the instance that the request for course substitution or waiver pertains to any General Education requirement, the approval of the Provost will also be required. Either of these petitions must be documented by completing the Substitution or Waiver Form.

In addition, the department chair or division dean may waive course requirements because of extenuating circumstances (misadvisement and course cancellations). In such instances, however, an appropriate course must be substituted.

In all cases, the minimum number of credits for graduation must be met.

Withdrawal from College and Leaves of Absence

Those students withdrawing from college up to midterm shall receive a grade of W for that semester.

Those students withdrawing from college after midterm and up to the last day of the 13th week (as defined and published by the Registrar) shall receive either a WP or a WF for each course as provided by the course instructor unless a grade (including a WI) for a given course has already been assigned. Withdrawal must be accomplished on or before the Tuesday prior to Thanksgiving for the fall semester, and on or before the Friday two weeks prior to graduation for the spring semester. Students choosing to leave college after the 13th week will not be allowed to withdraw from the College and will receive a letter grade for the course. For courses which meet for less than one semester, midterm is defined as the midpoint of the course. The grade of WP or WF will be posted on the final grade roster; this grade can be changed only at the discretion of the instructor from a WP to a WF, from a WF to a WP, or from a WP or WF to a passing grade.

Students may apply for a leave of absence (academic or personal) at any time up to the last day of the 13th week of the semester (as defined and published by the Registrar). Students granted a leave of absence shall receive a grade of W, WP, or WF according to the current withdrawal policy, unless a grade (including a WI) for a given course has already been assigned. In addition, a notation will be placed on the transcript indicating that the student has been granted a leave of absence.

A student in good academic standing (a GPA of 2.00 or better) may be granted an academic leave of absence. Such leaves will be granted to students who are interested in academic pursuits other than at SUNY Delhi. A student must petition his/her department chair or division dean for an academic leave of absence. The department chair or division dean will initiate the leave procedure.

A personal leave of absence may be granted only in extenuating circumstances, such as illness or other unusual personal hardship, and requires detailed justification. Students must petition for such a leave through the Director of Counseling Services. The Director of Counseling Services will initiate the procedure. The final determination regarding the leave request will be made by the Vice President for Student Life.

A leave of absence (academic or personal) may not exceed two consecutive semesters (not including the semester in which the leave is granted). Summer sessions and inter-sessions are not considered as semesters for purposes of this policy.

A student who reenters or is readmitted to the College within a five-year period will be held to the course and graduation requirements of either the current catalog or the catalog that was in effect on the date of his/her initial matriculation. If, during the five-year period, course and/or program changes were instituted to assist students seeking licensing in a particular area of study, these changes become part of the graduation requirement.

A student who reenters or is readmitted to the institution after a five-year period shall be required to meet all course and graduation requirements of the catalog in place as of the readmission or reentry date.

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Last Updated: 7/15/13