College Senate Minutes

November 14, 2011

Senators Present: S. Babcock (proxy held by M. Wake), J. Backus-Foster (proxy held by S. Shoemaker), A. Burger, J. Burgess (proxy held by D. Stein), S. Carlson, M. DeFreece, D. Dougherty, L. Goodwin-Burwood, T. Hamblin, C. Levitt, K. MacLeod, M. McKenna (proxy held by M. MacLeod), A. Mitchell, K. Ogborn, S. Poe (proxy held by K. Quartuccio), S. Shoemaker, D. Sivers, D. Stein, A. Thompson, C. Vesterfelt, M. Wake

Senators Absent: E. Hodges, J. Morgan, A. Smith, A. Sohns, S. Swayze, J. Yando, K. Zuber

Guests: J. Nader for C. Vancko

Meeting called to order by Presider J. Miller at 4:14 p.m.

President’s Report

• Mission Statement—welcomed the ideas from the faculty and staff; thank you for your ideas; looking to have student focus groups
• Thanks to B. Meckel and Vet Sci faculty/staff for working to send a small group of students to S. Africa for a 3 week Eco Tour—this program was extended to Cobleskill students as well
• Cobleskill update—M. Petrillose and Cobleskill’s Dean of Natural Resources are working on getting meat and fish from Cobleskill to be used at Delhi in Signatures and the butcher shop; may also add hydroponic vegetables
• Strategic Plan—review the plan and funnel comments to Senate Presider; look for changes and additions to the plan and status report
• Assessment—additional support days January 16 & 17, 2012 (mornings only with coffee!)
• Hotel show—students did really well; results in Delhi Today
• Questions: Is there still a study abroad program? Answer: Yes, some students still participating.

Approve minutes for the 10-24-11 meeting with the addition of A. Mitchell’s attendance changed to proxy held by J. Miller – Motion: T. Hamblin; seconded: M. DeFreece; approved.

Correction to agenda: addition of President Vancko’s report and ignore the last two pages of information that was sent with the agenda

TAG

• Changes to the charge
• Motion to change description from four divisions to three; motion: D. Dougherty; seconded: K. MacLeod; abstention: K. Quartuccio; approved
• Motion to change charge; motion: L. Goodwin-Burwood; seconded: T. Hamblin; approved

TAG shall assist the entire campus community (academic and professional) in assessing and articulating technology needs. TAG is the voice of the campus community (faculty, staff, and students) at SUNY Delhi and is therefore responsible for representing their will.

Specific areas of responsibility:

Needs Assessment and Articulation

 Provide advocacy to project sponsors, guiding them through the process of getting technology project proposals included in Unit Plans and considered by Cabinet for funding

 As a step in the technology project proposal process, assess technology project proposals against a readiness rubric

 Annually analyze and present a summary of trends in SUNY Delhi technology needs in a written report to Senate, Budget & Planning Committee, and Cabinet in a time frame that allows its consideration in the annual budget and planning process

Technology Policy

 Address technology policy questions or requests for new technology policy as requested by members of cabinet or others with policy-making responsibility

Technology Research

 Address technology research/opinion questions as requested by Senate

Communications

 incorporate student views on technology by engaging the Student Senate on a regular basis, at least annually

 report to Senate annually, providing summary of approved technology projects, rejected technology project proposals, and technology projects that were funded outside the defined TAG / B&PC process

summary of active project proposals suggestions to improve TAG’s roles, responsibilities, processes, assessment rubrics, or communications

 attend “quarterly” CIS updates to facilitate communications between CIS, Senate, and the campus community review major technology implementation plans and encourage methods and schedules that minimize disruptions to teaching, learning, and normal work flow review and make recommendations regarding the annual technology fee allocations

Membership

Composition of TAG should be a diverse cross section of the campus community. Membership should include those with a broad campus perspective and understanding, rather than solely a technical focus. There shall be 12 13 members of this committee. The chair shall be elected by the voting members of the committee. Each member will serve a two-year term with terms staggered for continuity purposes.

1. Voting Members:

**1 member from each academic division

**1 member familiar with on-line instruction

**1 member from the Resnick Library or Academic Services

**1 member from CIS

**1 member from Student Life

**1 member from Enrollment Services

**1 member from support staff (academic or professional)

**1 member from the health, safety, or security areas

**1 member from the student body

2. Ex-officio:

**VP Finance and Administration

**Finance Cabinet Liaison

**CIO

• Motion to add a student member; motion: T. Hamblin; seconded: K. MacLeod; approved
• Motion to change from a specific Cabinet member to Cabinet Liaison; motion: L. Goodwin-Burwood; seconded: D. Sivers; approved
• Discussion on times of TAG meetings; need to remind the committee to make the time convenient and public

Shared Services Taskforce

• Discussion on what the taskforce looks to accomplish and asked for representatives from Senate; Anne Meyers from Cobleskill interested; postpone this discussion

Staff Senate Committee for Term and Permanent Appointment

• Discussion on comparables to faculty outline for appointment
• Professional staff need to vote on if they want a change
• Discussion on how faculty term & permanent appointment committee functions

Senate Elections

• Openings for the fall of 2012
• E-Board positions open: Presider, Associate Presider, UFS Senator would like someone to take over his last year and he will mentor them; job description in by-laws
• Academic Policies—vote in 2011 members; has two open seats (Bus./Hosp. and Tech divisions); unanimous vote to approve M. Branigan, P. Paluch, and A. Franks for 2 year terms

Old Business

• Postponed until further notice—Campus-wide discussion to commence; Proposed by-laws change pertaining to service of MC staff
• Ideas for spreading the work of the new Mission Statement
  • Faculty/Staff ideas for spreading the word of the mission statement
    • On the back of everyone’s business card
    • Framed in all Department offices
    • As an add-on in email signatures (look how nice it looks on Presider’s)
    • Use the electronic bulletin boards/TVs in Farrell and specifically in Enrollment Services to display.
    • Incorporate it in the SUNY Delhi timeline on the promenade level of Farrell.
    • Use the blank walls on the Commons level in Farrell.
    • On the student planner
    • On the www.delhi.edu webpage
    • On t-shirts of student ambassadors and orientation leaders
    • As a campus screen saver (pushed out by the CIS dept)
    • Facebook/twitter it with concrete examples. “SUNY Delhi encourages Civic engagement by……..” , “SUNY Delhi provides experiential learning by……..” .
    • Make it prominent in areas/offices that are really central to student service, such as the Learning Center, to reiterate all of the tools available to the student, as the most important person.
    • Print it on napkins and placemats.
    • Have someone make a video of the campus community in different vignettes and groups reciting the mission statement (carpentry students on a roof say “because the student is”, then it could switch to a nursing student taking a pulse who could say “the most important person in the campus community”, etc., etc., so that all of our unique niches can be highlighted. Then put this video on YouTube and on the start page of the Delhi website.
    • Think of surprising ways for people to “find” the mission statement…..
    • in fortune cookies (hand out at Open House, Advantage days, etc., – you can get custom messages printed on real fortune cookies and sealed in the little plastic packages ).
    • Wrap it up randomly in a crunched up dollar bill for people to find in hallways every once in a while, especially where students congregate.
    • Printed in gold metallic on Delhi green (quality) cloth bookmark that people will actually use. Could be used for giveaways like the gift at VICA competition, sold in bookstore.
    • Painted by the Fine Arts club near the tops of the walls in select hallways so students see it when they are waiting for a classroom to empty (sort of like the way Google changes their name using pictures and themes – Google doodles – can be Delhi doodles). Or do a Delhi doodle competition and have the campus community vote on the submissions hung up in a display in Farrell.
    • Have a campus contest to choose the most creative presentation of the mission statement and have the whole campus vote on their favorite(could be a group of students outside holding up word cards, could be in frosting, could be cut out of magazine type…who knows?).
    • Have Barb Kaplan do a skit for Orientation hitting the high points of the Mission Statement.            

Meeting Adjourned at 5:48 p.m.

Next meeting November 28, 2011