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Communications Policies & Procedures
FOIL Frequently Asked Questions

 

What happens to requests when received?

Requests are date stamped and recorded for our records and the department or office responsible for the records sought is notified of a request for those records. The department or office will then identify and locate the records requested. These are reviewed according to the request and compliance with the Freedom of Information Law. The materials are duplicated and sections that are determined to be non-releasable are blacked out. Dated or lengthy records may take some time to assemble.

 

How soon can I expect an answer?

The records access officer will mail or email the requestor an acknowledgement within five business days of receipt of the request. If time to research or compile the records requested is required, the requester may be informed that a response will be provided within 20 business days. If notice of completion of the request has not been received within 20 business days, the requestor should contact the records access officer listed above.

 

What items are exempt from disclosure?

Public Officers Law Article 6, Section 87(2), includes conditions for denial of access. Some of the most common requests that involve exemption from disclosure are:

Please be advised that the Freedom of Information Law pertains to access to existing records. SUNY Delhi is not required to create a record containing information sought when one does not exist, or to compile existing records.

 

What if I want to appeal a determination that some or all of the records that I have requested are being withheld?

When SUNY Delhi does not respond timely to a FOIL request, or if a request for access to records has been denied in whole or in part, an appeal may be filed with the FOIL Appeals Officer. An appeal should be sent in writing to the following address:

FOIL Appeals Officer
State University of New York
State University Plaza
Albany, NY 12246

Once an appeal is received, the FOIL Appeals Officer will mail an acknowledgement of its receipt to the individual filing the appeal. The FOIL Appeals Officer will conduct an independent review of the records that were withheld.

The FOIL Appeals Officer will issue a final determination. If the determination is to release records, the individual filing the appeal will be notified of the cost of reproducing the records and, alternatively, where he or she may review the records.

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Last Updated: 9/25/12