2012-2013 (Current Fiscal Year) Purchasing Deadlines

 1.  The last day to send requisitions; for fiscal year 2012-2013 (current fiscal year) to the Purchasing Department for processing is Friday, May 10^th.  Any requisitions received AFTER May 10^th will need prior approval. Requisitions submitted BEFORE the deadline will be greatly appreciated!!  

 2.  Remember, we WILL NOT process requisitions for SERVICES that will take place after July 1, 2013 with funding from this year--these MUST be processed with fiscal year 2013-2014 funding.  (Example:  Maintenance agreements, service contracts, etc.)  If the service BEGINS before July 1, you can submit the requisition for processing with this year’s funding as long as we are paying for it in a lump sum. 

3.  The only exception to the above-mentioned rule is REGISTRATIONS for conferences that occur after July 1 but must be paid in advance in order to secure a place at the conference. 

4.  Any services or travel that will occur between May 10^th and June 30^th should be submitted by MAY 10^th with “estimated” pricing if the actual prices are not known.  This will enable our department to encumber the funds for you now. 
 

5.  Anything that is purchased with 2012-2013 fiscal year funding, must be received by June 30, 2013 and paid for before August 10, 2013, otherwise, the funding will come out of the 2013-2014 fiscal year budgets. We cannot prepay for items/services that are not received by the deadline. The items/services MUST be received in order to make payment. 

 6.  If you have a BLANKET REQUISITION that is still open after the May 10 deadline, please use it before JUNE 30.  All BLANKET REQUISITIONS will be considered complete as of JUNE 30 and canceled off the system without further notice. 
  

7.  Please do not submit any requisitions for anything to come out of 2013-2014 fiscal year funding (New Year).  We will not be able to process any requisitions for the 2013-2014 fiscal year until after July 15^th. Our systems will be shut down the entire first week of July to make the switch from the old to new fiscal year.

            July 15^th is only a tentative date, the date we hope we can begin processing new orders for the 2013-2014 fiscal year.

Questions can be directed to Cheryl Dietzman at 4501 or dietzmcl@delhi.edu