This information is intended as a general guide only to assist in determining proper purchasing procedures and is applicable for procurements of non-construction commodities or services only. For specific guidelines and further assistance please contact the Purchasing Office.
Procurements totaling:
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$10,000 - $15,000 |
$15,000 - $25,000 |
$25,000 - $50,000 |
$50,000 - $125,000 |
$125,000 and over |
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Quarterly publication in NYS Contract Reporter of projected procurements by commodity and/or service |
Publication in NYS Contract Reporter at least 15 days in advance of vendor selection - entertain all vendor replies |
Publication in NYS Contract Reporter at least 15 days in advance of vendor selection - entertain all vendor replies |
Publication in NYS Contract Reporter at least 15 days in advance of the date quotes or proposals are due |
Publication in NYS Contract Reporter at least 15 days in advance of the date bids are due |
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Written documentation to support vendor selection and reasonableness of price - |
Written documentation to support vendor selection and reasonableness of price - |
Written documentation to support vendor selection and reasonableness of price - |
Solicit minimum of 3 informal quotes or proposals |
Solicit minimum of 5 formal sealed bids |
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Compliance with Procurement Lobbying Law and Consultant Reporting (if applicable) |
Compliance with Procurement Lobbying Law and Consultant Reporting (if applicable) |
Compliance with Procurement Lobbying Law; Consultant Reporting (if applicable); and document Vendor Responsibility |
Compliance with Procurement Lobbying Law; Consultant Reporting (if applicable); and document Vendor Responsibility |
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Execute a formal contract or agreement including Exhibits A and A-1 |
Execute a formal contract or agreement including Exhibits A and A-1 |
Execute a formal contract or agreement including Exhibits A and A-1 |
Exceptions: Centralized State Contract purchases; Preferred Sources; and Small Business, New York State Certified M/WBEs
Any NYS employee acting on behalf of SUNY must comply with all applicable New York State and SUNY Laws and Regulations.
Guidelines are subject to change without notice.
Preferred Sources
Corcraft
NYS Industries for the Disabled
NYS Industries for the Blind
OGS NYS Contracts
Allison Lundin
Assistant Manager of Purchasing
Accounts Payable
P: 607-746-4502
F: 607-746-4515
E: lundinac@delhi.edu
