Academic Progress Standard for Financial Aid

Academic Standards Related to Federal and State Financial Aid

Students receiving financial aid must meet a standard of academic progress (SAP) to continue receiving financial aid.  Eligibility for continued receipt of both federal and state financial aid is evaluated at the end of each semester.  The New York State Programs (including TAP) have separate and distinct academic progress rules from the Federal Programs (Pell grants, student and parent loans). 

New York State Grants -Students who receive TAP are expected to make progress toward their degree and maintain a certain grade point average to remain eligible for TAP in a subsequent semester.  

The criteria is based on program level and when you received your first TAP award. The NYS rules are applicable only to the NYS programs, and should not be confused with the Academic Progress Standard for Federal Financial Aid Eligibility. 

 TAP “Points” and Placement Within the Standards: Each payment a student receives under the TAP or other NYS Grant/Scholarship programs at any school is recorded by the NYS Higher Education Services Corporation (NYSHESC) in Albany. A student is charged six points for each semester payment.  For each of the standards below, a student is placed in the appropriate section of the eligibility chart according to the cumulative lifetime undergraduate TAP points as recorded by NYSHESC.

Standards of Eligibility for NYS Grants and Scholarships:

The NYS Standards of Academic Progress have two components. The first component measures whether a student has actually completed each semester for which a NYS award has been paid (or has withdrawn after receiving NYS Grant/Scholarship funds for that specific semester). This component is referred to as “Pursuit of Program”. The second component measures cumulative academic progress on a tiered scale according to the number of NYS payments a student has received. This component is referred to as “NYS Academic Progress”.

NYS Pursuit of Program Standard: Each student is charged with completing the coursework in any semester for which the student has received NYS Grant/Scholarship funds. For purposes of the Pursuit of Program Standard, a failing grade that is the result of a full semester’s effort is considered “completed”, even though no credit is earned. Grades indicating withdrawal at any point in the semester or incomplete work are not considered “completed”. Any student receiving NYS Grants/Scholarships must complete the required number of credits each semester based upon the student’s class year (as determined by cumulative TAP points at the end of the measured semester), or the student will lose eligibility for subsequent NYS Grants/Scholarships payments.

Year in School:                                       Minimus Credits "Completed" 

1   (0 to 12 TAP points)                                               6 credits

               2   (13 to 24 TAP points)                                             9 credits

              3+   (25 or more TAP points)                                      12 credits

NYS Academic Progress: Each student must also maintain satisfactory cumulative academic progress in order to continue receiving NYS Grants/Scholarships awards. Before receiving a NYS Grants/Scholarships payment, a student’s previous academic progress is measured according to the following chart:

  

In order to receive this semester payment:  (previous TAP points not to exceed)

1st

(0)

2nd

(6)

3rd

(12)

4th

(18)

5th

(24)

6th

(30)

7th

(36)

8th

(42)

9th

(48)

10th

(54)

                                                        All programs:                                                   

    Bachelors Programs    Only:

 

A student must have earned at least this many credits:

 

0

 

6

 

15

 

27

 

39

 

51

 

66

 

81

 

96

 

111

with at least this grade point average:   (Other than Bachelor’s Degree Programs)

0.0

1.3

1.5

1.8

2.0

2.0

n/a

n/a

n/a

n/a

with at least this grade point average:(Bachelor’s Degree Programs)

0.0

1.5

1.8

1.8

2.0

2.0

2.0

2.0

2.0

2.0

 Remedial Courses: Students who successfully complete remedial courses earn “credit equivalents” rather than college credit. These credit equivalents are included in all academic eligibility calculations for purposes of NYS Grants/Scholarships, including contributing to a student’s full-time status and total earned credits for the academic progress chart. Remedial courses do not impact grade point average (GPA).

 Loss of Eligibility: Students who fail to meet both sets of standards will lose future eligibility for NYS grants and Scholarships, including TAP.

 Waivers: Students who lose NYS Grants/Scholarships eligibility may apply for a one-time waiver using the same process as described for “Mitigating Circumstances Appeal” in the Academic Progress Standard for Federal Financial Aid Eligibility section of the SUNY Delhi College Catalog. Waiver requests and federal mitigating circumstances appeals may be submitted using a common letter as appropriate. Waiver request letters should clearly indicate the request is being submitted for a “NYS Grants/Scholarships Waiver”. Students who need more information or assistance with the NYS Grants/Scholarships Waiver process are encouraged to meet with the Director of Financial Aid.

 

Academic Progress Standard for Federal Financial Aid Eligibility: In order to remain eligible for federal student aid, each student must maintain academic performance in compliance with the following standards:

CERTIFICATE PROGRAMS

Total Attempted Credits In Program:

 

Minimum Cumulative

Grade Point Average

Cumulative Credits

Earned / Attempted

 

18.5 or less attempted credits

19 or more attempted credits

 

1.00

2.00

33 percent

60 percent

 

 

 

ASSOCIATE / BACHELORS DEGREE PROGRAMS

Total Attempted Credits In Program:

 

Minimum Cumulative

Grade Point Average

Cumulative Credits

Earned / Attempted

 

35.5 or less attempted credits

36 or more attempted credits

 

1.00

2.00

33 percent

60 percent

 

 

  Additional “Maximum Timeframe” Standard: Eligibility is also limited to students completing their programs within one and one-half times the normal program length. The maximum timeframe is reached when the student’s “attempted credit hours exceed one and one-half times the number of credits required to earn their degree(s) or certificate in the program(s) in which the student is currently enrolled.

Definitions: “Attempted” credit hours include all college-level credit that is contained in the student’s academic history (transcript) at SUNY Delhi (including transfer credits, advanced placement credits, proficiency credits, and all other credits accepted into the student’s program). “Earned” credit hours include all “attempted” credit hours (see above) except those for which a failing, withdrawn, incomplete or other non-passing grade has been issued.

 Consistency with Academic Policy: All issues of grading policy, GPA calculation, etc. are calculated in accordance with SUNY Delhi’s academic policies.

 Timing of Evaluations and Evaluation Process: SUNY Delhi measures academic progress at the end of each semester, including the summer semester. Grades listed as “incomplete” at the time of evaluation will be considered attempted and not earned, but will not affect the GPA.

 Financial Aid Warning Status: Students who fail to meet the standards defined above will be placed on Financial Aid Warning Status for a period of one semester. Students in Financial Aid Warning Status remain eligible for federal financial aid, but are expected to improve their academic standing by the end of the “warning” semester.

 If the student has not returned to “good” academic standing (according to the Standard) by the end of the Financial Aid Warning semester, the student will lose eligibility for federal student aid from that point forward. Such loss of eligibility may be subject to appeal (see below).

Regaining Academic Eligibility:

1. Mitigating Circumstances Appeal: A determination of loss of eligibility for federal financial aid may be appealed based on mitigating circumstance(s). A mitigating circumstance is defined an exceptional or unusual event(s) beyond the student’s direct control, which contributed to or caused the academic difficulty. Examples include the death of a relative, an injury or illness of the student or other special circumstances. Appeal letters should be addressed to the Director of Financial Aid and should include a complete description of the circumstances that led to the academic difficulty, how those circumstances have changed, and a plan for future academic success. Copies of any available supporting documentation should be included. All appeals are reviewed by a committee of academic and administrative staff whose determination is final. The committee will report all appeal decisions to the Director of Financial Aid. A single mitigating circumstance event generally does not justify a pattern of poor performance. Appeals will not be granted to students for whom the completion of the program will not be mathematically possible within the Maximum Time Frame Standard (see above).

 A student for whom a mitigating circumstance appeal is approved will be placed in Financial Aid Probation status. If the student fails to return to “good” academic standing (according to the Standards) by the end of the planned probationary period, the student will lose eligibility for federal student aid from that point forward. Such loss of eligibility may only be appealed based upon a mitigating circumstance which occurred subsequent to the granting of the prior appeal.

 2. Regaining Eligibility Other Than Through Appeal: Students who have lost federal financial aid eligibility may potentially regain academic eligibility by one of two methods: a) make up the academic deficiencies at SUNY Delhi without benefit of federal student aid, or b) return to SUNY Delhi after an absence of not less than twelve months and submit transfer credit acceptable to SUNY Delhi which will bring the student’s record into compliance with the attempted/earned standard.

 Students for whom the completion of the program will not be mathematically possible within the Maximum Timeframe Standard (see above) will not be approved for regained academic eligibility.

 Upon Return to Good Standing: Once a student has returned to good academic standing, any previous academic difficulty, warning, or probation shall have no future bearing on the student’s status. Hence such students will have the benefit of all provisions of this policy, including a warning semester.

Related Links
Bronco Web
Financial Aid Calendar
Tuition Costs

Contact Info
Phone: 1-800-96DELHI
Phone: 607-746-4570

Fax: 607-746-4208
Email: financialaid@delhi.edu

School Codes
FASFA - 002857
TAP - 3020 (1 or 2 yr. programs)
TAP - 6020 (4 yr. programs)

 

SUNY Smart Track

All SUNY Delhi students, regardless of their financial situation, can benefit from the SUNY Smart Track Financial Literacy Website. Click on the Smart Track link and register to learn how to budget your money, understand credit before you use it and start to save money for an emergency fund.

 

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Last Updated: 3/31/12