Communications Policies & Procedures
SUNY Delhi encourages appropriate use of social media as a method for communicating ideas and information, and as part of its educational mission. The college's policy on social media is as follows:
SUNY Delhi provides access to the World Wide Web for all of its employees as a privilege and in many cases a necessity to meet the responsibilities of their job. This includes the use of social networking sites, and access to an array of wikis and blogs - and even permission to write a blog of one's own - as part of one's professional activities. The college defines "professional activities" as those that advance the college's mission of education, research and public service.
In light of that definition, each employee is reminded that when he or she blogs, contributes to a wiki or accesses a social networking site with a SUNY Delhi email address, the employee is a representative of the college and must act accordingly. That means an employee can access such sites as Facebook or MySpace to communicate with students, faculty, staff or other professional colleagues in matters related to their teaching and/or professional responsibilities at SUNY Delhi.
Employees who use a SUNY Delhi email account must first consult their supervisor and/or Dean in advance of their intention to use social networking sites. In addition, any person or organization establishing a social media site or an email account that uses SUNY Delhi's name must consult and receive approval from the Office of College Relations & Advancement. Also, the New York State "Secure Use of Social Media" guidelines recommend that employees use account credentials for social media that are different from those used to access state resources because social media accounts are "frequently" compromised.
Some activities that would NOT be considered acceptable uses of the Internet from a SUNY Delhi account include, but are not limited to:
- Posting items anonymously or under a pseudonym
- Conducting personal social relationships unrelated to college activities
- Using and creating an account with dating and/or matchmaking sites
- Engaging in partisan political fundraising activity
- Engaging in online gambling
- Posting comments or writing blogs that are obscene or untrue
- Using social networking sites or blog postings to harass others
- Selling goods or services for personal financial profit
If individuals on campus wish to use personal email accounts on social networking sites, wikis or to maintain a blog, the college encourages its employees to keep the following in mind:
- Blog at your own risk: When you air your personal opinions via a blog or a social networking site, you are legally responsible for your commentary. Outside parties actually can pursue legal action against you for postings. Please note that SUNY Delhi will not indemnify an employee for anything she or he writes on a wiki or blog, either under the SUNY Delhi email account or a private one. Furthermore, SUNY Delhi reserves the right to take personnel action against any employee who uses the Internet with campus equipment or email addresses for illegal or inappropriate activities.
- Social network, wiki and blog postings may generate media coverage; be prepared to attract media interest and observe the SUNY Delhi policy, summarized below, for fielding queries from reporters.
- Be thoughtful and accurate in your posts regarding the college and colleagues. All college employees can be viewed as representatives of SUNY Delhi, even if they use non-campus addresses, and that can add significance to your postings/comments.
- Be discreet, respectful, gracious and as accurate/factual as you can be in any comments or content you post online. Take particular care of spelling, punctuation and grammar - it DOES reflect on you professionally, as well as on the college.
Blogs and wikis often attract the attention of reporters and you may find a member of a media outlet, whether print, broadcast or Internet site, contacting you for additional comment about a subject in your postings or area of expertise. College Relations & Advancement strongly urges faculty and staff to refer all such media queries directly to the Office of College Relations & Advancement prior to responding to such queries. Queries directed to staff must be handled in collaboration and consultation with the Office of College Relations & Advancement.