Announcements

Announcements

PRE-TAX CONTRIBUTION PROGRAM – HEALTH INSURANCE 

Pre-Tax Contribution Program (PTCP) enrollment is open from Wednesday, November 1 through Thursday, November 30. This benefit allows for health insurance premiums to be deducted from wages before taxes are withheld, which for some employees may result in lower tax liability. Employees can verify their current premium tax deduction status on their payroll advices or NYS Payroll Online, in the section labeled deductions.

  • HIBTRG: Regular Before Tax Health (Currently enrolled)
  • HIATRG: Regular After Tax Health (Not enrolled)

To change your PTCP status, complete the PS 404. Submit completed forms to the Office of Human Resources (OHR) in Bush Hall, Room 103, no later than Thursday, November 30. For more information, contact Ruth Ehrets, 607-746-4498, ehretsrh@delhi.edu.

 

2018 NYSHIP HEALTH INSURANCE RATES AND INFORMATION
The NYSHIP Health Insurance Rates and additional information is now available for the new plan year, 2018:

 

OPT-OUT PROGRAM & NYSHIP HEALTH INSURANCE OPTION TRANSFER PERIOD – NOW THROUGH DECEMBER 15, 2017

  • If you are currently enrolled in the Opt-Out Program and want to keep this benefit in 2018 you must resubmit all of your documents and complete a PS 404 and PS 409.
  • The Optional Transfer Period (AKA Open Enrollment) is for employees who wish to make changes to their health, dental and/or vision coverage for the 2018 plan year during . Please note supporting documentation will be required for any changes to coverage. Examples of supporting documentation include birth certificates, social security cards, letters regarding other health coverage, marriage license and divorce decree. To make changes to your medical insurance coverage, employees must complete a PS 404. To make changes to your dental and vision coverage, select the appropriate bargaining unit form below. Additional forms such as student verification, domestic partner, health claim, and flex spending reimbursement can be found on the Human Resources’ webpage. Completed forms should be submitted to the Office of Human Resources Office, Bush Hall, Room 103 by the close of business December 15, 2017. Please contact Ruth Ehrets at ext. 4498 for questions.

 

NYSHIP HEALTH INSURANCE ONLINE SERVICES

NYSHIP Online has been designed and structured to provide you with more targeted information about your NYSHIP benefits. Use this flyer as a guide to navigate the site. To access NYSHIP Online, visit the New York State Department of Civil Service web site at https://www.cs.state.ny.us. First click on the Employees tab, then State Government Employees, select New York State Health Insurance Program and click Continue.

 

2018 RETIREMENT PLAN LIMITS, COLA and REQUIRED AVAILABILITY NOTICE

The Internal Revenue Service has announced Cost Of Living Adjustments (COLA) affecting dollar limitations for pension plans and other retirement-related items for the 2018 tax year.  SUNY is also required to notify all employees on an annual basis of the availability to participate in a 403(b) tax-deferred savings plan.  Please view SUNY’s Universal Availability Notice which provides information and links to NYS Deferred Compensation and SUNY 403(b) Voluntary Saving Plans. It is recommended that new enrollees and current enrollees making changes to active retirement plans submit changes prior to December, so that deductions can be taken at the beginning of 2018.

 

RETIREMENT@work® 

SUNY has created a new online retirement system called RETIREMENT@work® this new online system centralizes retirement plan benefits and investment providers and will allow employees to manage the retirement programs listed below. Employees who already have accounts with VOYA, TIAA, Valic or Fidelity will need to create an account to “manage” their investments.  Information sessions are forthcoming.  Stay tuned to Delhi Today for details. Click to view enrollment guides:

For New Employees Only:

Call 866-271-0960 Monday to Friday between 8 a.m. and 10 p.m., and Saturdays between 9 a.m. and 6 p.m. for assistance.

 

EXTRAORDINARY WEATHER CONDITIONS
Now that the colder temperatures are here we are prompted to provide information to the college community regarding campus closings.

SUNY Delhi, as with other State agencies, can only be “closed” by the Governor. Local government officials, police and radio and television stations and campus officials do not have authority to close State offices or facilities. If weather conditions warrant, the President of the College, or his designee, may decide to cancel classes. The following media will also be notified about conditions that affect the normal operations:

  • Radio Stations: WDHI (100.3 FM), WDLA (92.1 FM/1270 AM), WDOS (730 AM) and WSRK (103.9 FM), and WIOX (91.3 FM)
  • Television Stations: Albany (CBS Channel 6), Binghamton (CBS Channel 12)
  • Information on the status of campus operations is also available on www.delhi.edu
  • Members of the campus community who have signed up for RAVE will also directly receive a notification if classes are canceled or delayed

On the rare occasion when a faculty member may need cancel an individual class, the faculty member will need to notify their Dean and school secretary by phone (or voicemail), and also email their Dean, school secretary, PD, and students.  

 

Thanksgiving & Energy Conservation Measures

  • Thursday, November 23 is a holiday for classified staff and unclassified staff who serve on a calendar year or college year basis. Friday, November 24 has been designated as the alternate day for the observance of Election Day for unclassified staff.
  • Heating and ventilation will be reduced to minimal levels in most campus buildings between Wednesday, November 22 and Sunday, November 26. Building temperatures will be somewhat cooler than normal. Faculty and staff are advised to please dress accordingly.
  • Supervisors are encouraged to liberally approve time off for staff during this period. However, functional areas which provide emergency services, care for live animals or plants, or perform services that should not be closed for an extended period of time (e.g. Admissions, Student Financial Services, Human Resources) shall remain open with limited staffing. Supervisors shall request office closures from their Leadership Team Member.

Contact the Facilities work order line at ext. 4020 if a building or area is unreasonably cold. If you have questions about the holidays, please contact the Office of Human Resources at ext. 4495.

 

SUNY PERKS HOLIDAY SAVINGS FAIR

SUNY Perks is holding its 6th Annual Holiday Savings Fair, from November 24 through December 31.  Additionally, there will be an Early Access Event through November 10.  The Holiday Fair features a series of three-day-windows that are the best times for employees to shop for electronics, toys, apparel, etc., at the best possible prices with program merchants. Click to view the Holiday Flyer and the Holiday Savings Calendar.

 

SUNY RETIREES NEWSLETTERS

The SUNY Retirees Newsletter is published and distributed electronically SUNY system-wide twice yearly by the SUNY Retirees Service Corps (RSC). Retirees with story ideas or a desire to be added to the electronic distribution list should send an email to retirees@suny.edu. Click here to view the current issue Fall-Winter 2017 and click here for additional information.

 

Fall Holidays

Please view this very important announcement from the Office of Human Resources regarding 2017-2018 Fall Holidays. As a reminder, floating holiday credits can be taken in ¼ hour units and faculty are not eligible to observe holidays. Click to view the Holiday Schedule and Administrative Payroll Lag Calendar. Please contact the Office of Human Resources with questions regarding holidays and payroll-related matters at 607-746-4495.

 

New York State and CSEA Partnership for Education and Training

The New York State and CSEA Partnership for Education and Training is pleased to announce the 2017-2018 tuition benefits program. Eligible CSEA employees are eligible for two tuition vouchers or tuition reimbursements. Courses include: Information Technology, Welding, Nursing and Commercial Drivers License (CDL). Click here for a complete list of courses. Educational Advisement Services are available to CSEA represented employees by calling 518-486-7814 or 800-253-4332. For further information, visit NYS and CSEA Partnership, call 800-253-4332, or email advisors@nyscseapartnership.org.

 

NATIONAL RETIREMENT SECURITY SAVINGS WEEK

National Retirement Security Savings Week is October 15 through October 21.  No matter your age or retirement planning stage, now is the time to focus on long-term financial planning for retirement and this year’s theme is “Your Whole Story.”  SUNY has developed a variety of interactive tools, video clips, financial calculators and more to help you meet your retirement goals and show you how today’s financial decisions impact your retirement security down the road.  Click to access all the retirement financial tools SUNY has put together just for you!

 

SUNY Delhi Employment Opportunities

If you are looking for a career change, are interested in teaching a course or have friends or family interested in working with us, please visit and share within your social networks our Employment Opportunities webpage:

  • Internal Career Development: The college recognizes the need for providing promotional opportunities for current employees and will give first consideration to internal candidates who meet the minimum qualifications and apply within 10 days of the Delhi Today vacancy notice. Please view the Internal Promotion Policy for complete details. 
  • Adjunct Instructors: The college continuously welcomes applications for adjunct instructors in the Schools of Liberal Arts & Sciences; Business & Hospitality Management; Veterinary & Applied Sciences and Nursing (clinical instructors). When applying to a specific School, please note that candidates are contacted only when there is a need for additional instructors and if candidate qualifications and experience are aligned with course needs.
  • Future Employment Opportunities: new positions are posted almost every week, so please check back frequently or subscribe to receive daily or weekly job alerts. To sign up, visit www.delhi.edu/jobs, select any job title in each category in which you are interested in receiving alerts (Faculty, Staff, CADI etc.), click the yellow bell in the “Apply Now” box, and enter your email.

 

NYS Teachers Retirement System (NYSTRS) Pension & Retirement Education Program (PREP) Seminars & One-On-One Consultations

NYSTRS has developed free PREP seminars for NYSTRS members of all ages. These seminars are held throughout the year and across the state; click here to view the PREP Schedule of dates & locations.  To make a reservation online, log into your MyNYSTRS account, or create one today at NYSRTS.org or call 800-348-7298 ext. 6180. Seminars often fill up quickly, so make your appointment early! Visit NYSTRS.org Pension & Retirement Education page for more info.  TRS members may also choose to attend a one-on-one consultation; view the Summer 2017 Schedule.

 

New York State and CSEA Partnership for Education and Training (Partnership)

The Partnership is pleased to announce the 2017 Summer Webinar Series. Webinars allow CSEA-represented New York State employees the opportunity to learn from the convenience of their office or home. Webinar course titles include: Professionalism in the Digital Age; Addressing Conflict in Customer Relations; Getting Organized: Time, Tasks and Life; Merit System: Examinations and Eligible Lists; Understanding Today’s Computer; and Using the Tuition Benefits Program. For a complete list of all courses, visit Summer Webinars webpage.  Supervisors, please share these opportunities with your team and encourage employees to enhance their job skills and help meet the goals of the campus and your department. For more information about these and other programs, visit NYS & CSEA Partnership. Employees should apply as soon as possible as space in these statewide programs is limited. Employees can apply by submitting an application OR by registering through the Statewide Learning Management System (SLMS) https://nyslearn.ny.gov. For more information, contact the CSEA Partnership at 518-486-7814 or learning@nyscseapartnership.org.

The Partnership is pleased to announce two new online learning certificate programs for CSEA-represented New York State employees: The Microsoft Word 2013 Certificate Program is a learning opportunity for employees who are looking to enhance their knowledge and develop their skills in the Microsoft Word 2013 application. Applications are due January 22, 2018. In order to earn a certificate, participants must successfully complete all required courses by January 23, 2018. Space is limited; apply as soon as possible to reserve your seat. For more information please contact the Partnership directly at 518-486-7814, learning@nyscseapartnership.org or visit them online at www.nyscseapartnership.org.

 

SUNY Retirees Newsletters

 

NYS UUP Joint Labor-Management Committees - Empire Knowledgebank

The New York State/United University Professions Joint Labor-Management Committee (NYS/UUP JLMC) is pleased to announce the Empire Knowledgebank (EKB) eLearning Program for UUP-represented employees. Employees who apply to the EKB Program can access thousands of eLearning courses, eBooks and short course videos to enhance their professional and career development, for certification preparation and continuing education in a variety of areas. Licenses will be issued to applicants on a first-come, first-served basis. Employees seeking permission to use the EKB eLearning Program during normal business hours for job or career-related courses must request prior supervisor approval.  UUP employees interested in using the EKB must complete an application and submit it to the NYS/UUP JLMC.  For more information please see EKB Program Guidelines, visit NYS/UUP JLMC on the web, OR contact a program representative directly at 518-486-4666 or at nysuuplmc@goer.ny.gov.

 

Over40 COMP Time II Pilot Program for CSEA

State employees represented by CSEA who are overtime-eligible may opt to earn compensatory time at the time and one-half rate in lieu of overtime pay for hours worked in excess of 40 in a work week and can cash out that time at a later date. Program highlights:

  • Over40 II Comp Time enrollees must record the Over40 time in a separate column on their time record.
  • The maximum Over40 II credits that employees can bank is 240 hours.
  • Over40 II credits cannot be charged as a leave accrual.
  • Annual Cash Out: enrollees may cash out up to 120 hours of accrued credits once per year; details will be announced October 2017.
  • For additional details, please refer to the Over40 Comp Time II Pilot Program Description.
  • To enroll in the 2017-2018 program year of Over40 II, employees must complete the Over40 Comp Time II Pilot Program Enrollment Form and submit it to the Office of Human Resources no later than the close of business May 15, 2017.
  • Please contact the Office of Human Resources at 4495 with any questions.

 

SUNY Discounts

Discounts are also available to all SUNY employees by visiting SUNY PerksCard/PerksConnect, Plum Benefits, My Better Benefits, SUNY Discount Programand our own Delhi Discounts

 

Online Services Available: NYS Payroll Online!

2017 Health Insurance Information:

 

Long Term Care Insurance Plan

(NYPERL) New York State Public Employee and Retiree Long Term Care Insurance Plans are currently not available for new or current employees looking to enroll in long term care coverage.  For individuals who are currently enrolled in NYPERL and have questions about their policy, please contact MedAmerica directly at 800-544-0327. For individuals seeking long term care insurance contact the New York State Partnership for Long Term Care (NYSPLTC) at 866-950-7526 or by e-mail at nypltc@health.ny.gov or visit New York State Partnership for Long Term Care Program on-line.

 

NYS Department of Civil Service – Examination Schedules

Open-competitive examinations are open to an individual who meets the minimum qualifications specified on an examination announcement; view the tentative exam schedule, the scheduled exams and sign up for email alerts when new examination announcements are issued.  Promotion and Transition examinations are open to all qualified state employees; view the tentative exam schedule, the scheduled exams and sign up for email alerts when new examination announcements are issued. Visit the NYS Department of Civil Service for additional information.

 

2017 Retirement Plan Limits & Required Universal Availability Notice 

The Internal Revenue Service has announced Cost Of Living Adjustments (COLA) affecting dollar limitations for pension plans and other retirement-related items for tax year 2017.  SUNY is also required to notify all employees on an annual basis of the availability to participate in a 403(b) tax-deferred savings plan.  Please view SUNY’s Universal Availability Notice which also provides information about NYS Deferred Compensation Plan. If you are over 50 years of age and wish to contribute over the $18,000 limit, you must complete a new Salary Reduction Agreement and submit it to the Office of Human Resources, preferably before December, so that deductions can be taken at the beginning of 2017.

 

NYS Teachers Retirement System Prep

NYSTRS has developed pension and retirement education seminars for all TRS members. To make a reservation online, log into your MyNYSTRS account, or create one today at NYSRTS.org or call 800-348-7298 ext. 6180. Seminars often fill up quickly, so make your appointment early! Visit NYSTRS.org Pension & Retirement Education page for more info.

 

Leaves of Absence & FMLA Information for Employees

In an effort to recognize the need of employees who require time away from work for personal reasons, employees must submit a request for a leave of absence with the understanding that not all requests are granted. To begin the process, complete the Request for Leave of Absence found on the Human Resources Forms page.  Types of leave under the Family Medical Leave Act (FMLA) are to care for your own serious illness, a family member’s serious health condition, a military family member’s injury/illness or qualifying military exigencies. Please review NEW Employee Rights and Responsibilities under FMLA and note that supporting documentation may be required. For more information, contact the Human Resources Office, 607-746-4495. 

Time Off for Breast Cancer Screenings

Employees are allowed to take up to four hours of paid leave annually for physical exams and mammograms for the detection of breast cancer and prostate cancer without charge to leave credits. Absence beyond the four-hour cap must be charged to leave credits.  Employees are entitled to a leave of absence for breast cancer screenings scheduled during the employees’ regular work hours. Employees who undergo screenings outside their regular work schedule do so on their own time. For example, employees are not granted compensatory time off for breast or prostate cancer screenings that occur on a pass day or a holiday. Employees must indicate Breast Cancer Screening or Prostate Cancer Screening on their time sheet when using this leave, and attach appropriate medical documentation to support the absence. Click here to locate mammography facilities

 

Pre-Retirement Planning

Whether you are planning on retiring soon or thinking ahead to the distant future, NYS Work-Life Services has a variety of resources to assist you: Self-Help Guide, Retirement Checklist, Videos, Seminars and more!  Additional resources include:  Pension benefits calculator (for ERS & PFRS members) and Pension & Retirement Education Program (TRS members), SUNY planning tools and Asset checklist.

 

CSEA Tuition Benefits Program

The Tuition Benefits Program provides educational benefits to CSEA-represented NYS employees, enabling them to achieve greater career mobility, qualify for promotional opportunities, improve job skills, and prepare for future state workforce needs. For more info click here, download the application and visit benefit programs below:

 

SUNY Statewide Learning Management System (SLMS)

The SLMS has been updated providing SUNY better access to training information available to all SUNY employees; for instructions on how to access click here.  Courses and Certificate programs within the SLMS include supervision/management, Microsoft Office, Information Technology, leadership, Empire Knowledge Bank (customer service), business & finance, CSEA Partnerships, general workplace skills, conflict resolution and mediation, and a variety of other professional development courses in several formats such as: online, instructor led, self-instruction, pod/web casts and video conference.

 

Pension and Annuity Income FAQs & Exclusions

Check out the commonly asked questions & summary of the various NYS retirement/pension tax exemption options, including reference to the SUNY ORP and 403(b) distribution. 

NYS Deferred Compensation & SUNY Voluntary Tax Deferred Annuity

Did you know that you can contribute up to the maximum in both your 403(b) SUNY Voluntary Tax Deferred Annuity and your New York State Deferred Compensation Plan account! Click here to view  the plan comparison chart. To learn more or enroll check out 403(b) SUNY Tax Deferred AnnuityNew York State Deferred Compensation Plan and the SUNY Voluntary Savings Plan websites. 

 

CSEA Accidental Death Benefit

CSEA is now offering a $5,000 Accidental Death Benefit at no cost to all active employed members. There is no application to fill out, and no premiums to pay. Download your $5,000 insurance certificate and beneficiary form by logging into your CSEA account online at https://www.cseaebf.com. To assign a beneficiary, mail a completed hard copy of the form to:

CSEA, Inc.
ATTN: Insurance Dept.
143 Washington Ave.
Albany, NY 12210

 

NYSHIP: Domestic Partner Tax Change

As per the Internal Revenue Code Section 152, domestic partners do not qualify as dependents, however domestic partners will continue to be eligible for NYSHIP coverage. NYSHIP enrollees who participate in the Pre-Tax Contribution Program (PTCP) and are covering domestic partners on their health insurance will see a change in how their NYSHIP premiums are taxed. In order to comply with IRS regulations regarding the tax treatment of health insurance premiums, the NYSHIP plan only allows for pre-tax deductions for coverage provided to federally-qualified dependents.  Effective 2016, the enrollee portion of your health insurance premium will be deducted on a pre-tax basis, the additional portion of the premium you pay for dependent coverage will be taken on a post-tax basis.  If enrollees have questions about this change, they should consult with a certified tax accountant or other qualified tax professional.

 

NYS Free Smoking Cessation Program

NYS offers free resources to help you quit smoking regardless of insurance status.  Click here for your Stop Smoking Medication Discount Card; you may also qualify for free nicotine replacement therapies such as nicotine patches. To learn more info click here, click to download the Refer-To-Quit form, for more information call 1-866-NY-QUITS (1-866-697-8487).

 

Pension & Retirement Education Program (PREP) for TRS

NYS TRS has created several PREP seminars to educate members in financial planning, social security, estate planning and all things retirement. The seminars are free and your spouse/companion is also invited to attend.  Reservations are required, visit NYSTRS.org (using your NYS TRS account), then see the “My Tools” tab OR call 800-348-7298 ext. 6180 weekdays from 8:30am to 4:15pm.  To view the seminar locations and for more information please click here.

 

NYS TRS Retirement Benefits Consultations

NYS TRS has developed both in-person and video consultation sites where you can learn about NYS TRS benefits, review your benefit options at retirement and receive personalized benefits' estimates.  Albany and video consolations are offered year round; in the video sessions you get to “meet” an expert using a webcam.  To view the video and in-person sites, click here. To schedule a consultation, visit NYSTRS.org (using your NYS TRS account) OR call 800-348-7298 ext. 6100.

 

Interactive Retirement Planner

NYS Deferred Compensation Plan parented with Nationwide to develop the “On Your Side Interactive Retirement Planner."  In less than ten minutes you can set a retirement goal and get suggestions to improve your retirement outlook.  Find out more by clicking here.

 

Fidelity Wellness Series & Dedicated Phone line just for SUNY Employees

Fidelity has created several workshops designed to help you understand the financial and personal risks you may face and how to put a plan in place to prepare for living in retirement.  Click for more info about the Thrive Series. Now contacting Fidelity is easier than ever! To learn about the SUNY ORP and 403(b) plans, simply dial 844-FOR-SUNY (844-367-7869) to reach a Fidelity Retirement Representative. Representatives are available Monday through Friday, 8 a.m. to midnight (EST). 

 

Injured on the job?  Call the Accident Reporting System (ARS)

ARS Card

Each injured employee & student worker injury must:

  1. call the ARS 1-888-800-0029, you will need to know:
    1. our Workers' Compensation carrier is the NYS Insurance Fund

      Glendale Tech Park Building 16, 2001 East Perimeter Road, East Endicott, NY 13760-7390 Phone 888-875-5790 fax 607-741-3985
    2. our participating prescription service is CVS Caremark 1-866-493-1640
  2. complete the Employee Accident & Investigation Report
  3. provide report to your supervisor for their signature
  4. send completed report to Human Resources, Bush Hall

Please see revised versions of the accident & injury reporting forms below...

Top 3 Pre-Retirement Goals

  • Thinking about Retirement? After you retire, NYS starts calculating the amount of your final retirement benefit. This means you won't receive your full pension right away. For the first few months of your retirement, your first payments will be advance payments - but what are they? Click here to find out.
  • Planning for Retirement: Health Insurance & Related Benefits
  • The Social Security Administration has developed several online tools to help you plan for the future: Estimate Your Retirement Benefits & check out other Benefit Calculators.

Work-Life Services Home

 

Do you or does someone in your family need help with:

  • Alcohol or drug issues
  • Budgeting & finances
  • Childcare
  • Parenting
  • Education
  • Eldercare/disabilities
  • Health/mental health concerns
  • Problem gambling

NYS Work-Life Services can help, for more details click here.

 

Optional Retirement Plan (ORP)

Participants are now eligible to direct their active contributions, as well as transfer any post-1990 ORP contributions invested with other ORP vendors:

  • A listing of the Fidelity Investments PGCs assigned to each campus is available at SUNY ORP & 403(b)
  • A listing of the funds available within our ORP and 403(b) programs is located on the Funds web site
  • Need to Step Up your retirement planning? NetBenefits SUNY microsite
  • Not enrolled in a retirement plan? Click here to see your options

 

Patient Protection and Affordable Care Act

As you are aware, the Patient Protection and Affordable Care Act (ACA) was signed into law March 2010.  One of the ACA requirements for employers is to inform employees of their coverage options, including the availability of coverage through the health insurance marketplace. 

The attached notice satisfies this government requirement and provides some basic information about the new marketplace and employment based health coverage offered by the State of New York (NYS).  Because NYS offers a significant contribution to a high quality health plan for eligible employees, you will not be eligible for a subsidy from the government to purchase health insurance in the marketplace unless you are not eligible for coverage under a NYS plan.  Health plan coverage offered by NYS meets the minimum value requirement.  Therefore, no action on your part is necessary if you are currently enrolled in NYSHIP coverage, as the attached notice serves specifically as a notice requirement.

Additional Announcements:

Non-Discrimination Statement