Apostille Requests

When a document is to be used in another country, it may be necessary to have the document authenticated. This is known either as an “apostille” or “certificate of authentication.” Examples of documents that are frequently authenticated by SUNY Delhi include official transcripts, diplomas, replacement diplomas, and photocopies of diplomas. Click here for an overview of the Apostille process.

It is the student's responsibility to determine what type of document their recipient requires.

• Official Transcript: If your recipient requires an official transcript, you must request a transcript and have it sent to the SUNY Delhi's Registrar's office with a notation "For Apostille" on the request. Click here for instructions on how to order an official transcript.
  • Regardless of your order method, enter "Registrar's Office for Apostille" in the recipient address field.
• Photocopy of Diploma: If your recipient will accept a photocopy of your diploma, you must send us a good photocopy of your diploma.
• Replacement Diploma: If you must send a diploma, it will be permanently altered by the Apostille process, so we recommend using a replacement diploma for the Apostille. A replacement/duplicate diploma is available for $10 by filling out this online form.

The Apostille process steps are:

1. Student: Determine which document you need to submit for authentication and submit the necessary request/document to the Registrar's Office.
2. Registrar's Office: Produces the document (if necessary), approves the accuracy of the document, and obtains the Notary's signature at no cost to the student.
   • At this point, the student has the option to have the Registrar's Office continue to manage the process or the student may pick up the document complete steps 3 and 4 of the process personally.
3. Delaware County Clerk: Verifies the Notary's signature.
   • As the Notary will be a Delaware County Notary, this step must be completed at the Delaware County Clerk's office in Delhi, NY.
   • The County Clerk's office charges $5.00 this service (per document). If you are requesting the Registrar's Office to complete this step, you must submit cash or check/money order made out to "Delaware County Clerk" when you submit your request.
   • At this point, the student has the option to have the Registrar's Office continue to manage the process or the document may be sent to the student to personally bring/send the document to the NYS Department of State.
     • There is walk-in service available at the NYC office and expedited/emergency requests available by appointment at the Albany office; see https://dos.ny.gov/apostille-or-certificate-authentication# for more information).
4. New York State Department of State: Verifies the County Clerk's signature and affixes the Apostille.
   • The NYS Department of State charges $10.00 (per document) for this service.
   • You must fill out an Apostille Request form. This form explains how to submit payment to the NYS Department of State (check/money order or credit card information on the form).
   • Once the NYS Department of State has affixed the Apostille, they will mail the document to the address on the request form via US Mail. If you wish the document to be sent via a shipping service (such as FedEx, DHL, or UPS), you must include the prepaid envelope with your original request.