Catering

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Whether planning a simple breakfast, an upscale luncheon or a fancy dinner, Bronco Catering has a tasty menu that’s just for you. We can also work with you to design a custom menu to fit your event's every need. We pride ourselves on our ability to meet those needs with style and creativity, assuring your event is a success! 

Bronco Catering implemented this online system to make ordering food and beverages for your event as easy as possible. We want to be sure that we are providing you the very best options, so please let us know if there is something you do not see in the plethora of our online menus. We are happy to assist you at any time with your order.

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SUNY Delhi Campus Catering Policy and Guide

Effective Date: April 29, 2026
Last Revised: March 20, 2026

1. Purpose and Scope

This policy establishes guidelines for all food and beverage services provided on the SUNY Delhi campus. The policy ensures:

• Compliance with food safety regulations
• Quality service for campus events
• Support for the academic mission
• Fair and transparent processes for all campus constituencies

This policy applies to all campus events, programs, and activities involving food service, whether hosted by students, faculty, staff, departments, or external groups.

2. Primary Food Service Provider

SUNY Delhi contracts with the College Association at Delhi Inc. (CADI) for the provision of all dining and catering services on campus. CADI contracts with Sodexo to exclusively provide these services.

Contact Information:

• Email: delhicatering.usa@sodexo.com
• Phone: (607) 746-4776
• Website: Visit the catering website to assist with menu planning: Broncocatering.catertrax.com 

3. Exceptions to Required Use of CADI Services

3.1 Academic Hospitality Exceptions

The following exceptions are permitted when services are directly related to the academic mission and involve enrolled students:

(A) Hospitality Academic Programs
Catering or dining services provided primarily by enrolled students under faculty supervision through:

• For-credit, academic, hospitality-related courses
• For-credit lab courses
• Culinary competition teams
• Hospitality-related student clubs engaged in educational activities

(B) Student-Run Restaurant
Operations of the student-run restaurant as part of academic programming

(C) Campus-Sponsored Special Events
Events that enhance cultural or educational experience, including:

• Multi-cultural food events
• Food truck events
• Events highlighting local culinary providers
• Similar educational or community-building food events

These exceptions generally occur during the academic year and must have enrolled students as a central component.

3.2 Limited Self-Service Exceptions

Campus groups (clubs, fraternities, sororities, student organizations, departments, committees, athletic teams, and other college-affiliated entities) may arrange their own food service only under these specific conditions:

(A) Small-Scale Events
Student clubs or college-affiliated entities may prepare their own food or arrange delivery from external vendors when:

• Total cost does not exceed $350
• NO raw meat proteins are included (beef, chicken, pork, fish, etc.)
• NO potentially hazardous foods as defined by the Otsego County Health Department are included
• Food is purchased from licensed, health-certified vendors
• Proper food safety protocols are followed

(B) Residence Hall RA Programming
Small scale programs planned by RAs for their residents.  Large residence life programs, events, banquets, etc. must be catered by Sodexo.

(C) MOSAIC Multicultural Center Activities
Events physically occurring within the MOSAIC Multicultural Center

(D) Religious Dietary Requirements
Activities requiring food prepared according to religious law, including but not limited to halal and kosher food regulations

3.3 Requesting Additional Exceptions

Any requests for exceptions beyond those listed above must be submitted in writing to the Sodexo Catering Director:

Process:

1. Submit email request at least 10 business days before the proposed event
2. Sodexo Catering Director will respond within 2 business days
3. If no response is received within 2 business days, follow up directly
4. Denials may be appealed to the Executive Committee of the CADI Board of Directors

Note: Lack of response does not constitute automatic approval.

3.4 External Groups

External groups seeking to utilize campus facilities and/or catering services must first contact:

• Office of Continuing Education and Workforce Development
• Email: events@delhi.edu
• Phone: (607) 746-4545

This office coordinates room reservations, permits, and works with the CADI Catering Director to arrange services. Exception requests must be submitted in writing 10 business days prior to the event.

4. Food Safety Requirements

4.1 General Food Safety Standards

All campus entities must adhere to food safety procedures established by:

• New York State Department of Health
• Otsego County Health Department
• CADI/Sodexo food safety protocols

All vendors and suppliers must maintain current local and/or state health department certifications and permits.

4.2 Raw and Potentially Hazardous Foods

To minimize risk of foodborne illness, all raw animal proteins and potentially hazardous foods must be purchased through CADI/Sodexo. This requirement includes:

Restricted Items:

• All raw meat (beef, pork, lamb, etc.)
• All raw poultry (chicken, turkey, etc.)
• All raw fish and seafood
• Hot dogs and sausages
• Any potentially hazardous foods as defined by the Otsego County Health Department

Why This Matters:
Sodexo ensures proper tracking, temperature-controlled shipping, safe handling, and appropriate storage. These items may only be picked up on the day of the event at a mutually agreed time.

4.3 Public Events Requiring Supervision

For events where food will be served to the general public (beyond the membership of a specific club or department), additional safety measures are required:

Requirements:

• A Sodexo trained staff member must be present during food preparation
• Staff member will monitor cooking temperatures and follow HACCP procedures
• Event organizers may cook under staff supervision
• Supervision Fee: $25 per hour (subject to annual adjustment)

Safety Equipment Required:

• Handwashing station
• Disposable gloves
• Appropriate cooking equipment
• Food thermometers

Sodexo can assist with equipment as needed.

Notice Required: 5 business days advance notice for product ordering and staff scheduling.

5. Alcohol Service Policy

5.1 General Requirements

All events involving alcoholic beverages must comply with:

• New York State Liquor Authority regulations
• Campus policies governing alcohol at events
• Sodexo oversight and supervision requirements

5.2 Licensed Venues

Kennedy Lounge (Alumni Hall):
Sodexo is the sole licensed provider authorized to serve alcohol at this venue.

Bluestone at Scotch Mountain:
Sodexo is the sole licensed provider authorized to serve alcohol at this venue.

5.3 Events Requiring Day Permits

All events involving alcohol outside of Kennedy Lounge or Bluestone require a Caterers' Day Permit from the New York State Liquor Authority.

Approval Process:

1. Student Events: Obtain approval from Vice President of Student Life (or designee) via BroncoConnect
2. All Events: Obtain written approval from Sodexo Catering Director
3. All Events: Obtain landlord approval from Campus President (or designee)
4. Permit Application: Sodexo submits application to NYS Liquor Authority (requires landlord signature)

Important Timelines:

• Submit permit application at least 45 days before the event
• Allow additional time for internal approvals before permit submission
• Permit Fee: Approximately $65 (subject to change based on NYS Liquor Authority pricing)

5.4 Responsible Service

All events serving alcohol will include:

• Sodexo on-site supervisor
• Compliance with responsible beverage service practices
• Adherence to legal drinking age requirements

6. Ordering Procedures and Timelines

6.1 Standard Timeline for All Events

6.2 Guest Count and Billing

• The guaranteed guest count provided 7 business days before the event is the billable minimum
• You will be charged for this number regardless of actual attendance
• If actual attendance significantly exceeds the guaranteed count, additional charges may apply
• Sodexo will make reasonable efforts to accommodate higher attendance when possible

6.3 Work Orders for Tables

Clients are responsible for submitting work orders to SUNY Facilities for table setup. Contact delhicatering.usa@sodexo.com with questions about table quantities needed.

7. Payment, Fees, and Billing

7.1 Student Organization Events

Organizations Under Center for Student Leadership and Engagement (CSLE):

• All catering orders using student activity fees or student organization accounts must receive advance approval from the CSLE Director or designee
• No service will be provided without prior approval
• Events without proper approval will be treated as private events and billed accordingly

Gratuities:
No student organization will be assessed tips or gratuities at any campus location.

7.2 Payment Methods and Terms for Campus Groups

• Accepted payment methods:  check, credit card, departmental account transfer. CADI program funding is in-kind and can only be used for Sodexo catering.
• Payment is due within 30 days of invoice date. Late payments may incur service fees.

7.3 Payment Methods and Terms for External Groups

• Accepted payment methods: check or credit card
• A 50% deposit is due 7 days prior to the event; balance of payment due on or before the date of event.
• A gratuity of 18% will be charged.

7.4 Additional Fees

Large Event Staffing:
Events requiring significant staffing (station chefs, extensive service staff, etc.) may incur additional labor charges. Contact the catering office for a detailed quote.

Supervision Fees:
$25 per hour for required food safety supervision at public events (see Section 4.3)

Equipment Rental:
$25 per machine for campus-affiliated organizations (see Section 9.1)

Alcohol Permits:
Approximately $65 Caterers' Day Permit fee (subject to NYS Liquor Authority rate changes)

Custom Linens and Tableware:
See Section 8.2 for detailed pricing

7.5 Cancellation and Refunds

• Cancellations made more than 7 business days before the event will be honored.
• Cancellations made within 7 business days: charges based on guaranteed guest count apply
• Emergency cancellations due to weather or campus closure will be determined on a case-by-case basis.

8. Service Options and Enhancements

8.1 Delivery and Setup

Catering can be delivered to nearly any accessible location on campus. Standard delivery and setup are included in catering pricing for most events.

8.2 Tableware and Linen Options

Standard Service (included):
Eco-friendly disposable paper products and basic linens for food/beverage tables

Premium Options: Prices are subject to change

Special order linens and table skirting available upon request. Must be ordered at least 14 days in advance. Contact the catering office for color options and additional sizing.

8.3 Minimum Orders

Refer to the current catering menu on the Bronco Catering website. Contact delhicatering.usa@sodexo.com with questions about minimums for specific menu items or services.

9. Equipment and Rentals

9.1 Concession Equipment Rental

Sodexo owns various concession equipment available for campus events:

Rental Terms:

• Cost: $25 per machine for campus-affiliated organizations
• Deposit: $25 (refunded when equipment returned clean and undamaged)
• Notice Required: 5 business days in advance
• Availability: First-come, first-served
• Power Requirements: Each machine requires a dedicated electrical outlet

Note: Food and beverage products are not included with the $25 equipment rental, but can be provided at an additional cost.

Equipment Coordinator:
Director of Catering   delhicatering.usa@sodexo.com

9.2 Catering Equipment Policy

All equipment provided during a catered event (serving utensils, platters, beverage carafes, chafers, linens, floral vases, etc.) is for use during that event only.

Important:
Items removed from the event will be charged to the event organizer at full replacement cost.

10. Food Removal and Leftovers

In accordance with New York State Department of Health regulations, leftover food items from catered events cannot be removed from the event site.

This policy exists to:

• Prevent foodborne illness from improperly stored food
• Ensure compliance with health and safety regulations
• Protect the health of the campus community

No credit or refund will be given for leftover food or products.

11. Special Policies

11.1 Bluestone at Scotch Mountain

Use of Bluestone is governed by the separate Bluestone Catering Fee and Deposit Policy. Contact the catering office for details.

11.2 Dietary Accommodations

Sodexo is committed to accommodating dietary needs including:

• Food allergies and intolerances
• Religious dietary requirements
• Vegetarian and vegan preferences
• Other medical dietary needs

Please notify the catering office of any dietary requirements at the time of ordering to ensure appropriate accommodations can be made.

11.3 Emergency or Last-Minute Events

While advance notice is strongly preferred, Sodexo will make reasonable efforts to accommodate urgent catering needs. Contact delhicatering.usa@sodexo.com immediately to discuss options. Additional fees may apply for rush service.

12. Liability and Insurance

12.1 Food Safety Liability

Campus groups preparing their own food under approved exceptions (Section 3.2) assume full responsibility for food safety and any resulting illness or injury.

12.2 External Group Requirements

External groups using campus facilities may be required to provide:

• Certificate of liability insurance
• Additional deposits
• Proof of vendor licenses and permits

Contact the Office of Continuing Education and Workforce Development for specific requirements.

12.3 Equipment Damage

Event organizers are responsible for any damage to rented or provided equipment beyond normal wear and tear. Damaged equipment will be billed at replacement cost.

13. Policy Administration

13.1 Policy Modification

This catering policy may be modified by:

• A majority vote of the CADI Board of Directors

13.2 Annual Review

This policy will be reviewed annually and updated as needed to reflect:

• Changes in health and safety regulations
• Inflation adjustments
• Service improvements
• Campus needs

13.3 Questions and Assistance

For questions about this policy or assistance with event planning, contact:

Sodexo Catering Services
Email: delhicatering.usa@sodexo.com
Phone: (607) 746-4776

Office of Continuing Education and Workforce Development
Email: events@delhi.edu
Phone: (607) 746-4545

Appendix A: Key Definitions

Campus Group: Student clubs, fraternities, sororities, student organizations, academic departments, committees, athletic teams, and other college-affiliated entities.

Potentially Hazardous Foods: Foods requiring temperature control for safety as defined by the Delaware County Health Department, typically including foods high in protein, moisture content, and low acidity.

Public Event: An event open to individuals beyond the membership of a specific club, organization, or department.

Guaranteed Guest Count: The final attendance number provided 7 business days before an event, which serves as the billing minimum.

Policy Effective Date: April 29, 2026

Next Scheduled Review: April 29, 2027