SUNY Delhi Campus and at Sunset

Reopening SUNY Delhi Plan

Reopening SUNY Delhi Plan

  1. Restarting On-Campus Operations
    1. Campus Planning Task Force
    2. Academic Program Planning
      1. Classroom Population Density
      2. Instructional and Research Laboratory Protocols
    3. Restarting On-Campus Operations
      1. Residence Halls
      2. Dining Services
      3. Personal Protection Equipment
      4. Screening, Testing, and Tracing
      5. Custodial Services
      6. Faculty and Staff Offices
      7. Student Health Services
      8. Student Programming, Events, and Leadership
      9. Athletics
      10. University Police Department
    4. Campus and Local Communities
      1. Vision for “Town and Gown” Interactions
      2. Transportation, Mail, and General Delivery Services
    5. Adherence, Reporting and Enforcement of These Orders, Protocols and Policies
  2. Tracing and Monitoring after Reopening
  3. Communication and Outreach Plan
  4. Resources Required to Reopen
  5. Time Required for Re-starting On-Campus Operations
  6. Appendix A: Checklist for Restarting On-Campus Activities & Operations
  7. Appendix B: Students Traveling from Out-of-State or International Locations
  8. Appendix C: Surveillance Testing for Students
  9. Appendix D: Surveillance Testing Plan – Review Checklist
  10. Appendix E: Surveillance Testing Plan – Updated Review Checklist
  11. Appendix F: SUNY Delhi Communication - Emergency SUNY-wide Directive
  12. Appendix G: Employee Surveillance Testing Information

SUNY Delhi has begun a phased return to campus of faculty and staff as we prepare to welcome our students back to campus this fall, both online and in-person for coursework and in our residence halls.

Reopening SUNY Delhi has been a team effort, including the Campus Planning Task force and a number of functional task forces, consisting of faculty and staff members representing diverse areas of the campus community, to address reopening concerns such as communications, academic program planning, non-academic campus services, and campus operations. The task forces met to develop best practices across the campus for a safe, well-coordinated reopening plan for instruction and campus operations while mitigating the risk of spreading the coronavirus and a potential second wave of infections. 

The key principles that are at the heart of the Reopening SUNY Delhi plan are:

  • Prioritizing the health and safety of students, faculty, and staff in all of our decision making.
  • Providing high academic standards for all of our academic courses, regardless of the modes of teaching and learning, considering the unique needs and circumstances of academic programs, including lab requirements, clinical assignments, and practicums.
  • Reopening in a phased and gradual manner, being committed to following the overall guidance of New York State (NYS), SUNY, Centers for Disease Control and Prevention (CDC), the New York State Governor’s Office, and the individual campus recommendations.
  • Following a fair and transparent process with detailed and timely communication to all campus constituents.

1. Restarting On-Campus Operations

a. Campus Planning Task Force

The SUNY Delhi Campus Planning Task Force was coordinated by SUNY Delhi President Dr. Michael Laliberte and included the following campus members:

  • Dr. Susan Deane, Provost
  • Dr. Tomas Aguirre, Vice President for Student Life & Chief Diversity Officer
  • Carol Bishop, Vice President for Finance and Administration
  • Dawn Sohns, Vice President for Marketing and Communications
  • Michael Sullivan, Vice President for College Advancement
  • Dr. Katie Bucci, Dean of Curriculum, Instruction, and Assessment
  • George Spielman, Assistant to the President
  • John Padovani, Assistant Vice President for Student Life
  • Rob Piurowski, Director of Admissions and Enrollment Management
  • Martin Pettit, Chief of University Police
  • Lori Barnes, Director of Health and Counseling
  • Karen Gabriel, Assistant Director of Health Services
  • Shawn Brislin, Chief Information Officer

The task force focused on the following areas: campus policy, re-entry, visitors, and events.

Subgroups consisting of approximately 50 faculty and staff members, divided into four specific areas: Communications, Academic Program planning, Non-Academic Campus Services, and Campus Operations.

b. Academic Program Planning

SUNY Delhi consists of five academic schools: The School of Nursing, the School of Applied Technologies, the School of Business and Hospitality Management, the School of Veterinary and Applied Sciences, and the School of Liberal Arts and Sciences. Due to the practical, hands-on nature of the majority of degrees offered at SUNY Delhi (such as veterinary science, nursing, culinary arts, construction, welding, and other skilled labor), it is essential to the successful completion of degrees and the viability of our programs that students have the opportunity to complete these requirements in an in-person setting on campus or in an off-site location. Such curriculum/accreditation requirements include lab work, practicums, and clinical assignments.

With these circumstances in mind, we have developed an academic plan that focuses on allowing our students to complete their labs and other in-person portions of their coursework in a condensed, intensive manner during a 12-week period in the beginning of the fall semester, while adhering to a staggered schedule that reduces population density on campus. Extended hours for labs and hands-on courses will be offered to reduce class sizes and accommodate the ability of all students to complete course requirements in that time frame. All other coursework will take place in an online environment, whenever possible, until all students are asked to remain home after Thanksgiving break and study remotely for the rest of the semester.

The following offers a more detailed look at the plan:

  • Academic Calendar
    • Students who need to complete their labs for Spring 2020, will do so before the start of the Fall 2020 semester.
    • The Fall 2020 semester start date of August 31 and end date of December 18 remain unchanged.
    • Recommended calendar changes include the elimination of Labor Day (September 7) and Fall Break (October 12 and 13) to ensure students are able to receive 12 full weeks of on-campus instruction for required practicums, labs, and clinical rotations.
  • To reduce campus density, students will return to campus for in-person instruction according to a staggered timeline. Please see figure 1 below for details.
  • All students will leave for Thanksgiving break on November 21 and 22 and stay home for the remainder of the semester. All coursework will be completed online through December 18.
  • Priority of instruction will be given to labs, practicums, and clinical so that students may complete these requirements prior to leaving the campus in November.
  • The rest of the classes (not all, as there could be exceptions) will be provided in an online or lecture-captured format.
  • Faculty will be offered increased opportunities for professional development and training for remote and online instruction in general, and specifically to address inclusive instruction. They will also be provided support in the areas of accessibility and disability to students as required.

Figure 1. Proposed Detailed outline of Fall 2020 academic program plan.

Proposed Fall 2020 Academic Program Plan
Move in Dates Program # of Students Notes
August 8-9 Vet Tech Seniors 20 Move out Aug 15
  Applied Tech 1 300   
August 28-29 Veterinary & Applied Sciences 430  
  Applied Tech II 285  
August 31 Nursing 197  
September 4-5 Hospitality 139  
  Business 226  
  Architecture 165  
  Criminal Justice 333  
September 11-12 Other LA&S Majors 275  

i. Classroom Population Density

  • To reduce classroom density, some courses will be offered in a hybrid manner. For example, if a class normally meets Mondays and Wednesdays, half of the students will meet on Mondays, and the other half on Wednesdays, reducing classroom density in half.
  • Lectures in some courses may be captured digitally via Zoom and/or delivered in class and online simultaneously.
  • If possible, with hybrid courses, social distancing and/or mask procedures will be mandatory in the classrooms.
  • Each academic school and program may require a different approach in terms of classroom delivery based on curriculum, accreditation, and practicum/lab/clinical requirements.
  • Faculty will offer increased online office hours at staggered times to accommodate the needs and availability of the students.

ii. Instructional and Research Laboratory Protocols

  • The campus will follow New York State guidelines for face coverings and other protective measures.
  • Faculty, students, and staff will adopt social distancing practices in labs and workspaces. The following practices are recommended:
    • Rearrange schedules (shifts, assigned days, etc.) to reduce density.
    • Minimize the number of people in each lab. A distance of at least 6 feet must be maintained between each person occupying the space.
    • One-way aisles and Plexiglas barriers are suggested when necessary or possible.
  • Labs and workspaces are kept organized to make regular cleaning easier.
  • Labs and workspaces, particularly the shared spaces and equipment including benches, tools, materials, etc., will be cleaned regularly by following CDC and NYS DOH guidelines.
  • Cleaning supplies will be made readily available. Robust sanitizing schedules will be required for all workspaces.
c. Restarting On-Campus Operations

General Recommendations

  • Walk-in traffic to campus offices will be not be permitted.
  • Communication by phone or through videoconferencing will be encouraged or required in place of face-to-face meetings.
  • Safety protocols such as face coverings and six-foot social distancing will be used to reduce and prevent infection.
  • Educational efforts around personal hygiene will be communicated to campus members.
  • Custodians will conduct frequent and regular cleaning, disinfection, and sanitation.
  • Physical (Plexiglas) barriers and floor markings will be used in areas where necessary.
  • No outside visitors or guests will be permitted on campus or in the residence halls. To aid in identification, all SUNY Delhi students, faculty, and staff should visibly wear their valid SUNY Delhi ID while on campus.
  • No large group gatherings of over ten people will be permitted. If needed, entrance to certain facilities will be limited in order to provide safe distances and reduce overall density.
  • Faculty, staff, and students must practice and conduct daily personal screening for wellness and should remain at home or in their room if there is any indication that they are not well.
  • Accountability will be increased for anyone who violates protection and safety protocols, including appropriate disciplinary action for employees, and removal from residence halls and/or suspension or expulsion for multiple or serious violations of policy for students.
  • The campus will maintain and insure adequate supplies, inventory, and distribution of Personal Protective Equipment (PPEs), cleaning supplies and equipment, and health supplies and equipment.
  • Education and training of COVID-19 prevention strategies will be made available for all students and staff.
  • Access will be closed or limited to all campus bathrooms, locker rooms, pool, venues, circulation areas, and common areas twice each day for cleaning, disinfection and adequate curing time.
  • Multiple-occupant faculty and staff offices will be evaluated to determine social distancing needs. Room dividers or alternate work locations may be required.
  • Offices that require face-to-face interactions with customers (health center, human resources, student financial services, etc.) will be evaluated. Plexiglas or other barriers may be required.

i. Residence Halls

  • Residence life will coordinate with Campus Health Services and Delaware County Public Health for quarantine/isolation of students exposed to coronavirus/COVID-19.
  • Bedroom occupancy will be restricted to double or single person levels whenever possible.
  • The residence hall move-in process and orientation will be staggered to provide maximum safety and social distancing.
  • Assessment of student wellness and readiness for campus occupancy will be completed.
  • Students will be required to read and sign a COVID-19 agreement that outlines policies, procedures, and guidelines for living on campus.
  • Cleaning of residence halls will be increased to 7 days per week and multiple times each day.
  • Priority for single occupancy rooms will be given to students with approved medical requests, including those who are most vulnerable to infection due to existing medical conditions.
  • Facility maintenance requests for hot water, heat, and plumbing issues will be prioritized. Prolonged outages will be avoided whenever possible. Ventilation and building systems will be inspected multiple times per day.

ii. Dining Services

  • Pre-order and take-out options will be encouraged. Delivery options will be implemented, if needed.
  • Dine-in options will be limited to 2-person tables while decreasing venue capacity by 50%.
  • Point of Sale (POS) locations will be increased to avoid lines.
  • The Campus Convenience Store will be moved to Farrell Commons, one of the main dining halls on campus.
  • Dining hours will be monitored and adjusted as needed to allow for social distancing and density reduction in dining halls.

iii. Personal Protection Equipment – Faculty, Staff, Students, Vendors, Contractors

  • Face coverings will be provided for employees who do not prefer or are not able to supply their own appropriate face covering.
  • Inventory of PPE will be purchased and managed centrally and distributed to supervisors.
  • Face coverings will be distributed to returning students and made available for sale in the bookstore.
  • Vendors and contractors entering the campus must supply their own face coverings and follow guidelines for public spaces.

iv. Screening, Testing, and Tracing

SUNY Delhi will follow SUNY’s guidance on testing protocols. Employees will be required to conduct daily self-screening using self-assessment tools created by the CDC or the New York State Department of Health to identify symptoms such as fever over 100 degrees, shortness of breath, dry cough, sore throat, and runny nose. Symptomatic employees will be asked to remain home or return to their home for follow-up with their personal healthcare provider. Tracing will be conducted by Delaware County from 48 hours prior to becoming symptomatic. Health Center nurses and three UPD members have been certified as tracers.

v. Custodial Services

  • Training on proper cleaning protocols will be provided on a periodic basis.
  • In the employee breakroom, food-grade disinfectant will be provided, guidelines and appropriate usage procedures will be posted, and seating capacity will be reduced.
  • In other shared employee spaces (e.g., copy rooms, mail distribution areas), disinfectant products will be provided, and guidelines and appropriate usage procedures will be posted.
  • In instructional spaces with touch electronic equipment (e.g., shared faculty PCs, classroom controls, student computer labs), disinfectant products will be provided, and guidelines and appropriate usage procedures will be posted.
  • Cleaning frequency schedules will be established for classrooms, office spaces (attention to high touch spaces, e.g., doorknobs), campus bathrooms and high-traffic areas, residence hall bathrooms and common spaces

vi. Faculty and Staff Offices

  • Faculty and staff must follow safe social distancing practices when not alone in their office.
  • Students must follow safe social distancing practices outside of their residence hall rooms.
  • Faculty, staff, and students must stay home when feeling unwell.
  • Training will be provided to all employees.
  • Campus signage for following social distancing and personal safety practices will be posted at building entrances and other key and high-traffic locations:
    • Avoid close contact with others; Wear a face covering when not able to maintain a 6-foot distance from others in public; Avoid touching your face; Remember to wash hands often with soap and water; When soap and water are not available, utilize sanitizer dispensers located in key locations.

vii. Student Health Services

  • Health and Counseling Services will conduct mandatory screening for all students prior to arrival on campus.
  • Access to COVID-19 testing will be provided for all students who meet testing criteria.
  • Tele-counseling and health appointments will continue.
  • Safe in-person healthcare and counseling services will be developed.

viii. Student Programming, Events and Leadership

  • Large-scale events or events that include off-campus visitors (family weekend, homecoming, athletic hall of fame induction, etc.) will be postponed as necessary.
  • Virtual and small-scale programming will be created for students in accordance with CDC and NYS guidelines.
  • Student clubs and organizations will be trained and educated in infection reduction and distancing protocols.
  • Safe distancing and reduced density will be observed in common areas, pool, and theater in accordance with CDC and NYS guidelines.

ix. Athletics

  • All NCAA and NAC requirements will be followed concerning COVID-19 for team contests and competition.
  • Spectators will not be permitted at home contests.
  • Safe distancing and reduced density will be ensured in athletic buildings, locker rooms, and the campus fitness center in accordance with CDC and NYS guidelines.
  • Scheduling for the use of the fitness center will be done using the fitness center app.

x. University Police Department

  • The university police department will maintain campus presence and visibility to aid in safety protocol enforcement and staff support.
  • UPD will coordinate with Campus Health Services and Delaware County Public Health on contact tracing.
  • Faculty, staff and students will be held accountable for violations of NYS COVID-19 Executive Orders and regulations.
d. Campus and Local Communities

1. Vision for “Town and Gown” Interactions

The SUNY Delhi campus community is an integral part of our local community. As part of our communication plan, our reopening plans will be shared with the local community. Our continued close relationship with our local chamber of commerce and local government and health representatives will continue as we reopen our campus and welcome our students back.

  • No outside visitors or guests will be permitted on campus or in the residence halls. To aid in identification, all SUNY Delhi students, faculty, and staff should visibly wear their valid SUNY Delhi ID while on campus.
  • All NCAA and NAC athletic requirements will be followed concerning COVID-19 for team contests and competition.
  • Spectators will not be permitted at athletic home contests.

ii. Transportation, Mail, and General Delivery Services

  • Motor pool vehicle usage (for academic labs – no employee travel): driver and passengers must wear face coverings, cleaning required between usages.
  • Campus bus protocols: driver and passengers must wear face coverings, routine cleaning by driver required during the day and the end of each day.
  • Facilities and maintenance vehicle must follow strict cleaning protocols.
  • UPD vehicle cleaning following strict protocols.
  • Mail pickup and delivery: centralized drop-off locations in each building.
  • Delivery vendors must follow safety protocols: central receiving, health center, CADI.
  • Contractors are required to file a work plan that addresses COVID-related concerns.
e. Adherence, Reporting and Enforcement of These Orders, Protocols and Policies

Failure to comply may result in prosecution for violations of New York State Law. 

  • Certain additional actions may also be appropriate:
  • Students may face disciplinary referral to Student Rights and Responsibilities for further action and/or removal from on-campus housing.
  • Employees may be referred to Human Resources for review and resolution in accordance with collective bargaining agreement, including discipline or termination.
  • Visitors, lessees, revocable permit holders, and contractors may lose their authorization to be on campus property.
  • University Police will collaborate Campus Health Services and with Delaware County Public Health on contact tracing. This will include accessing student contact information and tracking down class rosters, card access and CCTV to assist Public Health.
  • Criteria for violations of this policy are subject to a continued New York State Disaster Declaration and Executive Orders of the Governor of the State of New York. Officers will respond and attempt to resolve violations with education and voluntary compliance where possible. Subsequent violations may result in discipline and/or prosecution as appropriate.

2. Tracing and Monitoring after Reopening

Health and Counseling Services will collaborate with Delaware County Public Health for contact tracing, identification, and quarantine of students exposed to COVID-19. Medical software (EMR) will be utilized to track trends, including ongoing influenza-type illness, clusters of illness, and other patterns of concern. Data will be used to make informed decisions regarding response and resources.

3. Communication and Outreach Plan

In normal operating conditions, the SUNY Delhi community employs various means of formal and informal communications to disseminate information. These include email, social media, the college website, physical and electronic campus message boards, department or unit meetings, memos, and in-person conversations/announcements. In times of crisis, or when unique and sensitive information must be conveyed to the college community, there is an increased need for clear, timely, and deliberate official communications for SUNY Delhi’s various constituencies. As our campus plans and prepares for reopening amid the challenges presented by COVID-19, the Communications Task Force will create and endorse documents and guidance on SUNY Delhi communications related to Fall 2020 reopening. 

Overview
Campus communications related to Fall 2020 operations and COVID-19 response may require cooperation from numerous internal and external offices and partners, in addition to our students and families. Internal partners may include departments and individuals with responsibilities for campus facilities, information technology, student instruction, student support services, as well as the health and safety of campus members. External partners may include SUNY System administration, Office of the Governor, New York State Department of Health, and local, regional, and state representatives. Information and plans related to reopening and COVID-19 response may need to be verified and vetted by multiple sources before release. For this reason, the Office of Marketing and Communications will serve as the single point of contact for the release and approval of formal college communications. 
Procedure for SUNY Delhi Communications regarding the Fall 2020 reopening plan
Information regarding reopening decisions will be disseminated via the appropriate communication channel(s) by the Office of Marketing and Communications according to the communication flow chart developed by the Communication Task Force.
Methods of Communication
The Office of Marketing and Communications sends out all official SUNY Delhi communications to appropriate audiences on behalf of the college. The Delhi Today and Delhi Today Extra newsletters are the primary communication tools used by SUNY Delhi to communicate to internal audiences. SUNY Delhi also employs a parent email listserv. If appropriate, specific information will be sent via the parent email listserv, shared on the SUNY Delhi COVID-19 webpage, and discussed in the President’s weekly video. Additional communication will be coordinated with other SUNY Delhi offices (i.e. the admissions office, alumni office, etc.), media releases, and social media posts as appropriate.
Communications Task Force Charge
Assist with the overall message flow for our campus reopening plan, ensuring that all constituents are communicated with in a timely and appropriate manner, employing the message approval process and means of communication. 

4. Resources Required to Reopen

  • Hand sanitizer and hand sanitizer stations
  • Masks
  • Cleaning supplies
  • Secure online exam software (needed before the start of online classes, but not before opening)
  • Funds to secure all of the above

5. Time Required for Restarting On-Campus Operations

The campus is prepared to open as soon as sufficient supplies have been secured.

6. Appendix A: Checklist for Restarting On-Campus Activities & Operations

Repopulation of the Campus

Capacity to maintain social distancing

Phasing and quantity of student, faculty, and staff repopulation factors such as ability to maintain social distancing in public spaces and residence halls, Personal Protective Equipment (PPE) availability and availability of safe transportation.

Students will be brought back to campus based on a phased and staggered timeline to reduce density in and outside of classrooms and within residence halls. Please see pages 3 and 4 for details. The residence hall move-in process will also be staggered to provide maximum safety and social distancing. Students will be provided with reusable face coverings, and they will also be available for purchase in the bookstore.

Masks and face coverings are required in common areas of residence halls. Face covering must be worn prior to entering the building and continued in all common areas such as elevators, lobby, laundry rooms, bathrooms, and when traveling around the building.

Virtual programs and small-scale passive programming will be created for students living in the residence halls in accordance with CDC and NYS guidelines.

Faculty and staff workspaces are being assessed to determine if controls are needed to mitigate hazards associated with COVID19. Three levels of controls will be used to resolve issues. Engineering Controls will be considered first including re-arranging desks or moving furniture or implement alternative ways to provide services. If Engineering Controls do not adequately resolve concerns, Administrative Controls will be considered such as staggering work hours, assignment of alternative work locations, and/or scheduling appointments to limit contact. The last and most restrictive controls would be incorporating physical space changes or barriers. Staff will be given two reusable face coverings upon returning to work and will be allowed to use their own face coverings.

Safe Transportation Guidelines

  • Motor pool vehicle usage will be for academic labs only with no employee travel): driver and passengers must wear face coverings and the vehicles will be cleaned between usages.
  • Enhanced campus bus protocols include requiring the driver and passengers to wear face coverings, and routine cleaning by driver being required during the day and the end of each day.
  • Facilities and maintenance vehicle will follow strict cleaning protocols.
  • UPD vehicle cleaning will follow strict protocols.
  • Mail pickup and delivery will include centralized drop-off locations in each building.

PPE

  • Reusable face coverings will be provided for employees who do not prefer or are not able to supply their own appropriate face covering.
  • Inventory of PPE will be purchased and managed centrally and distributed to supervisors.
  • Face coverings will be distributed to returning students and made available for sale in the bookstore.
  • Vendors and contractors entering the campus must supply their own face coverings and follow guidelines for public spaces.
  • Campus signage for following social distancing and personal safety practices will be posted at building entrances and other key and high-traffic locations:
  • Avoid close contact with others; Wear a face covering when not able to maintain a 6-foot distance from others in public; Avoid touching your face; Remember to wash hands often with soap and water; When soap and water are not available, utilize sanitizer dispensers located in key locations.
  • Face coverings will be required in all public spaces on campus where social distancing cannot be maintained.

Screening and Testing

Employees

  • SUNY Delhi will utilize an online tool for employee daily screening. This tool will be available via the campus website and require users to log in through campus’ Single Sign On solution. The college has developed a simple tool that is being tested which identifies employees who answer ‘yes’ to any of the prescreening questions. The campus will also continue to attend SUNY information sessions on tools developed by System Administration and whether they can be adopted for campus use.
  • Employees who report symptoms will be sent home immediately and referred to Human Resources. If HR is notified that an employee tests positive, the campus will cooperate with Delaware County Public for contact tracing purposes.
  • Delhi is not planning to provide testing to employees.

Students

  • All “eligible” students (excludes students in online and off-site programs who do not come to campus) will be required to complete a screening document 10 to 14 days prior to their return for fall. Communication of this requirement will be made to students and parents/guardians.
  • Screening of students will be accomplished via the portal in the electronic medical record (EMR) system currently utilized by the Health Service. All screening forms will be reviewed by college medical staff. Students who answer ‘yes’ to any of the screening questions will undergo a follow up telephone screening with health staff to determine efficacy to return to campus, as well as necessary testing or quarantine follow up. Unless cleared, students will not be allowed to return.
  • Students will be advised to utilize a daily self-screening tool to monitor their well-being. The exact tool is to be identified.

Residential Living

Bedroom occupancy will be restricted to double or single person levels whenever possible.

  • Cleaning of residence halls will be increased to 7 days per week and multiple times each day.
  • No outside visitors or guests will be permitted on campus or in the residence halls. To aid in identification, all SUNY Delhi students, faculty, and staff should visibly wear their valid SUNY Delhi ID while on campus.
  • Priority for single occupancy rooms will be given to students with approved medical requests, including those who are most vulnerable to infection due to existing medical conditions.
  • Students will be required to read and sign a COVID-19 agreement that outlines policies, procedures, and guidelines for living on campus.
  • The university police department will maintain campus presence and visibility to aid in safety protocol enforcement and staff support.
  • Accountability will be increased for anyone who violates protection and safety protocols, including appropriate disciplinary action for employees, and removal from residence halls and/or suspension or expulsion for multiple or serious violations of policy for students.

Masks and face coverings are required in common areas of residence halls. Face covering must be worn prior to entering the building and continued in all common areas such as elevators, lobby, laundry rooms, bathrooms, and when traveling around the building.

Virtual programs and small-scale passive programming will be created for students living in the residence halls in accordance with CDC and NYS guidelines.

30 beds in two closed wings of Murphy Hall will be set aside for quarantine/isolation space for students living on campus. In accordance with recommendations from SUNY System, students who test positive will be sent home via private transportation, unless they are not able to travel home (i.e. international students) or do not feel safe returning home. Students who are unable to travel home or do not feel safe returning home will be assigned to the designated Q/I spaces in collaboration with Campus Health Services and the local Public Health department. Food delivery options through Campus Dining Services would be implemented.

Operational Activity

  • All classes which can be delivered remotely, will be to decrease classroom density.
  • Classes that need hands on/lab intensive practicums will use social distancing when possible and all students, faculty, and staff will wear masks. Practicums times will be adjusted as needed.
  • All faculty office hours will be conducted using ZOOM

Activity and Spaces No large group gatherings of over ten people will be permitted. If needed, entrance to certain facilities will be limited in order to provide safe distances and reduce overall density. Virtual and small-scale programming will be created for students in accordance with CDC and NYS guidelines.

Restart Operations

  • Campus janitorial staff are deep cleaning all campus buildings, office and academic spaces throughout the summer. Daily cleaning and disinfecting of high touch areas, restrooms and break rooms in occupied buildings is being conducted.
  • Ventilation and cooling systems in main buildings is operating at minimal levels during the summer. Building systems are being evaluated to identify safety best practices and recommendations for improvements to filters and replacement cycles will be implemented a necessary.

Extracurricular Activities (including intramurals and student performances)

Large-scale events or events that include off-campus visitors (family weekend, homecoming, athletic hall of fame induction, etc.) will be postponed as necessary.

  • Virtual and small-scale programming will be created for students in accordance with CDC and NYS guidelines.
  • Student clubs and organizations will be trained and educated in infection reduction and distancing protocols.
  • Safe distancing and reduced density will be observed in common areas, pool, and theater in accordance with CDC and NYS guidelines.
  • All NCAA and NAC requirements will be followed concerning COVID-19 for team contests and competition.
  • Spectators will not be permitted at home contests.
  • Safe distancing and reduced density will be ensured in athletic buildings, locker rooms, and the campus fitness center in accordance with CDC and NYS guidelines.
  • Scheduling for the use of the fitness center will be done using the fitness center app.

Vulnerable Populations 

SUNY Delhi enrolls students and employs faculty and staff with underlying health conditions. These conditions may put them at increased risk and accommodations will be made, to the greatest extent possible, to meet their needs and keep them safe. 

Staff and faculty who are asked to return to work on campus and who fall into a high-risk category will be advised to contact Human Resources to discuss options for the possibility of a remote work assignment and/or accommodation. In general, these options will be approved when requested, unless the employee’s job requires in-person work. Alternative work assignments will be developed for these employees so they may stay at home or work in a remote area. Staff and faculty who may not fall into a high-risk category themselves yet have other health concerns are advised to discuss the situation and options with their dean or supervisor.

Students who fall into a high-risk category have the option of participating in classes online, when possible. However, there are courses and labs that require in-person instruction (e.g., welding, veterinary science technology, nursing, etc.) for which online alternatives are not available. Vulnerable students will have the option to attend the in-person class/lab wearing a face covering or opt to wait to take the course/lab at a later time. Students with disabilities and risk factors will be advised to contact the Office of Access & Equity and work with them to provide reasonable accommodations as appropriate. Any student who has a disability or risk factor that does not fall under the Office of Access and Equity will be advised to contact the Dean of their school and discuss other reasonable accommodations that may be available. 

In addition, priority for single occupancy rooms will be given to students with approved medical requests, including those who are most vulnerable to infection due to existing medical conditions. The campus will utilize the current request process, which includes review by a committee made up of health, counseling, residence life, and access and equity staff. Health Services will utilize current medical record information to contact students who have self-reported immune compromised conditions or comorbidities and will offer consultations regarding their options and needed accommodations.

Monitoring

includes policies to track health conditions on campus, including:

Testing Responsibility

Employees

Employees are required to perform a daily self-screening checks immediately upon arrival or even before arriving on campus and are instructed to go home if they are symptomatic. The campus will not be providing testing to employees. 

Students

The college will follow CDC guidance and local health department guidance. Student Health Services will test symptomatic students and direct contacts. 

Testing Frequency and Protocols

The college will follow CDC guidance and local health department guidance. Student Health Services will test symptomatic students and direct contacts. 

Early Warning Signs

Situation reports will be made weekly (more frequently if needed) to our local health department of influenza like illness and will monitor campus health clinic volume. All can be tracked through EMR. Case management of all students with COVID-19 symptoms and/or diagnosis and all students under quarantine.

Tracing

All medical staff, office staff, and several counseling staff have completed tracer training. Health Service will collaborate with Delaware County Public Health on contact tracing and follow up. 

Screening

Students An online app will be used for students to self-monitor for symptoms daily. They will receive text reminders via EMR. There will be ample signage and social media messaging to remind students to screen daily. Any concerns they will be advised to contact campus health service.

Employees All employees are required to perform a daily self-screening checks immediately upon arrival or even before arriving on campus and are instructed to go home if they are symptomatic. The campus will not be providing testing to employees. 

Visitors

  • No outside visitors or guests will be permitted on campus or in the residence halls. To aid in identification, all SUNY Delhi students, faculty, and staff should visibly wear their valid SUNY Delhi ID while on campus.
  • Vendors and contractors are required to file a work plan that addresses COVID related concerns including health screenings and campus notification of anyone who is symptomatic while on campus.
Containment

Isolation

Health staff will assist with placement in isolation/quarantine housing (for our residential students). Off campus students will be advised to isolate/quarantine at home or may be advised to utilize space made available through county health department. Health and Counseling staff will assist with and ensure psychological support, support for basic needs, and ongoing monitoring while isolated. Pre-order and take-out food options will be encouraged. Delivery options will be implemented, if needed.

30 beds in two closed wings of Murphy Hall will be set aside for quarantine/isolation space for students living on campus. In accordance with recommendations from SUNY System, students who test positive will be sent home via private transportation, unless they are not able to travel home (i.e. international students) or do not feel safe returning home. Students who are unable to travel home or do not feel safe returning home will be assigned to the designated Q/I spaces in collaboration with Campus Health Services and the local Public Health department. Food delivery options through Campus Dining Services would be implemented.

Quarantine

Health staff will assist with placement in isolation/quarantine housing (for our residential students). Off campus students will be advised to isolate/quarantine at home or may be advised to utilize space made available through county health department. Health and Counseling staff will assist with and ensure psychological support, support for basic needs, and ongoing monitoring while isolated. Pre-order and take-out food options will be encouraged. Delivery options will be implemented, if needed.

30 beds in two closed wings of Murphy Hall will be set aside for quarantine/isolation space for students living on campus. In accordance with recommendations from SUNY System, students who test positive will be sent home via private transportation, unless they are not able to travel home (i.e. international students) or do not feel safe returning home. Students who are unable to travel home or do not feel safe returning home will be assigned to the designated Q/I spaces in collaboration with Campus Health Services and the local Public Health department. Food delivery options through Campus Dining Services would be implemented.

Students Confirmed or Suspected to Have COVID-19

In accordance with recommendations from SUNY System, students who test positive will be sent home, unless they are not able to travel home (i.e. international students) or do not feel safe returning home. Students who are unable to travel home or do not feel safe returning home will be assigned to designated Q/I spaces in collaboration with NYS Health Services and local Public Health.

Hygiene, Cleaning, and Disinfection

Protocols will follow all SUNY, CDC and DOH issued guidelines which include:

  • Adhere to hygiene, cleaning, and disinfection requirements from the Centers for Disease Control and Prevention (CDC) and Department of Health (DOH) and maintain logs that include the date, time, and scope of cleaning and disinfection. Identify cleaning and disinfection frequency for each facility type and assign responsibility.
  • Provide and maintain hand hygiene stations throughout the institution, including handwashing with soap, running warm water, and disposable paper towels, as well as an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible.
  • Conduct regular cleaning and disinfection of facilities and more frequent cleaning and disinfection for high- risk areas used by many individuals and for frequently touched surfaces. Refer to Department of Environmental Conservation (DEC) products identified by the Environmental Protection Agency (EPA) as effective against COVID- 19.
  • Ensure regular cleaning and disinfection of restrooms.
  • Provide for the cleaning and disinfection of exposed areas in the event an individual is confirmed to have COVID-19, with such cleaning and disinfection to include, at a minimum, all heavy transit areas and high- touch surfaces. Refer to CDC guidelines.

In alignment with public health recommendations, the State University of New York at Delhi (SUNY Delhi) is taking measures to help prevent community spread of COVID-19, which includes undertaking enhanced cleaning and disinfection procedures in accordance with CDC and DOH guidelines. The Environmental Health and Safety Department (EH & S) has developed enhanced cleaning and disinfection procedures to follow, for SUNY Delhi departments that perform cleaning activities during the COVID-19 public health situation. Protocols for enhanced cleaning and disinfecting of exposed areas after notification of a confirmed case of COVID19 in accordance with CDC guidelines have also been developed.

  • Routine cleaning and disinfecting are an important part of reducing the risk of exposure to COVID-19. Normal routine cleaning with soap and water alone can reduce risk of exposure and is a necessary step before disinfecting dirty surfaces. SUNY Delhi uses Eco E11 general cleaning product and Eco E23 or E22 disinfectant that requires a 10 min. dwell time for effectiveness.
  • SUNY Delhi has performed summer campus-wide deep cleaning including classrooms, faculty and staff offices, restrooms, stairwells, elevators, academic and computer labs, all carpeted areas, walk off matts, etc. Once an area has been cleaned, blue tape is placed over the door lock to indicate it has been disinfected.
  • When the campus reopens, daily cleaning will be increased to 7 days a week. Complete cleaning and disinfecting will be conducted at least once a day with bathrooms being cleaned minimally twice a day. 
  • Alcohol based wipes will be provided in locations with open computer access and computer classrooms and laboratories. Information will be posted in the spaces to properly instruct occupants in its application both prior to and after utilizing the equipment.
  • Surfaces frequently touched by multiple people, such as door handles, desks, phones, light switches, and faucets, will be cleaned and disinfected at least daily. More frequent cleaning and disinfection may be required based on level of use. For example, certain surfaces and objects in public spaces, such as bathroom fixture handles, stall door handle and edges, and elevator buttons inside and outside of cars.
  • The need for additional shifts and increased cleaning staff will be evaluated contingent upon available funding.
  • If there is a COVID-19 case on the SUNY Delhi Campus, the following cleaning and disinfecting protocols will be followed. Buildings and/or specific rooms and areas where a COVID-19 positive person spent time will be assessed on a case-by-case basis. The cleaning scope will be implemented based on the risk of potential contamination as determined by the Environmental Health and Safety Department, The SUNY Delhi Health and Counseling Center, NYS Health Department, and CDC recommendations. Identified areas shall be closed off, with the windows open for a minimum of four hours, preferably 24 hours or greater. This will further minimize potential for exposure to respiratory droplets.

Hard (Non-porous) Surfaces

If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection. For disinfection, most common EPA-registered household disinfectants should be effective.

  • A list of EPA-approved products for use against the virus that causes COVID-19 is available. We will follow the manufacturer’s instructions for all cleaning and disinfection products for concentration, application method and contact time, etc.

Soft (Porous) Surfaces

For soft (porous) surfaces such as carpeted floor, rugs, and drapes, remove visible contamination if present and clean with appropriate cleaners indicated for use on these surfaces. After cleaning:

  • If the items can be laundered, launder items in accordance with the manufacturer’s instructions using the warmest appropriate water setting for the items and then dry items completely.

Electronics

For electronics such as tablets, touch screens, keyboards, remote controls, and ATM machines, remove visible contamination if present.

  • Follow the manufacturer’s instructions for all cleaning and disinfection products.
  • Consider use of wipeable covers for electronics.
  • If no manufacturer guidance is available, consider the use of alcohol-based wipes or sprays containing at least 70% alcohol to disinfect touch screens. Dry surfaces thoroughly to avoid pooling of liquids on equipment.

Linens, Clothing, and Other Items That Go in the Laundry

  • In order to minimize the possibility of dispersing virus through the air, do not shake dirty laundry.
  • Wash items as appropriate in accordance with the manufacturer’s instructions. If possible, launder items using the warmest appropriate water setting for the items and dry items completely. Dirty laundry that has been in contact with an ill person can be washed with other people’s items.
  • Clean and disinfect hampers or other carts for transporting laundry according to guidance above for hard or soft surfaces.

Communication

SUNY Delhi has established a Communication Flow Chart (see last page) that will be used to communicate the safety protocols and measures to be taken, as well as to update the campus community as needed. The Communication Task Force is working closely with the custodial staff to have ample signage across campus and to direct the flow of traffic to keep the community safe. 

Return to Remote Operations (“Shutdown”)

Operational Activity

Academics:

  • All courses delivered remotely/online will continue to be delivered in that modality.
  • All nursing courses with clinical practicums will be delivered remotely immediately if necessary and will change to alternative clinical experiences.
  • Required lab intensive courses have been front-loaded in some schools, and therefore the last scheduled block was for elective courses. Students could take alternate courses as necessary.
  • All courses with hands-on practicums will phase out to remote instruction based on events progress.
  • Faculty and staff who deliver 100% courses online/remote will not be on campus.
  • Faculty and staff who deliver hands-on practicum courses will phase out to remote teaching based on #3 and #4 processes.

Additional Information:

  • All classes have a shell in the campus’ Learning Management System (LMS) which all faculty are utilizing. 
  • The campus currently owns enterprise licenses for both Zoom and Cisco WebEx which are fully integrated with the LMS.
  • All fulltime faculty have laptop computers with web cameras and microphones and the colleges VPN solution has been deployed across the organization allowing for access to campus resources by faculty and staff.
  • A softphone solution (Cisco Jabber) has been rolled out to all campus computer users allowing for utilization of the phone system from offsite.
  • Campus voice mail messages are forwarded to email allowing users to access from anywhere.
  • A small inventory of web cameras and headsets is being kept for users who may need them in case business office are moved off campus.
  • The campus has instituted a user backup solution for faculty and staff which automatically saves a copy of locally stored files to the Cloud. This will assist with data loss as well as the ability to deploy new machines quickly if needed.

In the case of a “Shutdown”, non-essential employees will be sent home to work remotely. The majority of campus business operations should be able to be maintained remotely. Employees deemed essential will be required to report to campus to address critical health and safety concerns only.

Move-out

The Office of Residential Life will coordinate a scheduled move out of each residence hall and students will remove belongs from their assigned rooms. Limited storage for student belongings will be supplied for those who due to transportation constraints cannot remove all of their belongings. Students who cannot leave campus quickly (i.e. International, homeless or housing insecure) will be provided on campus accommodations and food service until they can provide safe transportation home or alternative housing.

Communication

Using the Communication Flow Chart below, SUNY Delhi will communicate often and in a timely manner to all constituents in the event that our campus must return to remote operations. This will include updating our website, sending out daily emails through our Delhi Today system, sending out Delhi Today Extra’s as needed, and using other available channels of communication as deemed necessary.

Message Idea/Topic
Drafted by Marketing & Communications
 
Determine Audience (check all that apply)
All Enrolled Students On-Campus Students Online Students Faculty & Staff Families of Enrolled Students Prospective Students & Families Alumni & Donors Off-Campus Community
 
Message Sent to President/Leadership/Appropriate Department for Approval
Also needs SUNY Approval? Y/N
 
Determine channels (Check all that Apply)
Delhi Today Delhi Today Extra Parent Newsletter Alumni Newsletter Social Media Post Email from Admissions President's Weekly Video Press Release / Media Advisory Mailed Letter COVID-19 webpage Other webpages RAVE Alert(for emergencies only)
 
Timeline
One-Time Announcement Daily Weekly Monthly Immediate Release
 
Distributed
Yes Daily

 

7. Appendix B: Students Traveling from Out-of-State or International Locations

All students traveling to SUNY Delhi from another country or from a state on the NYS Travel Advisory list are required to quarantine for 14 days. This applies to all students, whether they are living on or off campus.  All such students must complete the online NYS Traveler Health Form and submit a screenshot of the last page to the campus health services director, Karen Gabriel, at gabriekl@delhi.edu, as soon as it is completed.  Form submitted to SUNY Delhi health services will become part of the student’s medical file and kept by the campus health service office.

The campus Health Service staff is reaching out to all International students and students from states under travel advisory to inform them of this requirement, and subsequent steps on how to quarantine. A message will also go out in the campus email system, and the information will be posted on the campus COVID-19 information page and the Reopening FAQ page.

The following is the process to be used for International and out-of-state students (coming from restricted states):

  1. International and out-of-state students from restricted states will be contacted and advised of quarantine requirements.  Students will also be notified by the college to submit the form noted above to the campus Health Services Director.
  2. International Student Coordinator, Francesco DiMarco, will notify Delaware County Public Health Department, Residence Life, Health Service, and other appropriate offices of dates and times of International student arrivals.
  3. Out-of-state students must contact Jason Fishner, Director of Residence Life, at 607-746-4851 and advise him that they are in need of a residence hall room for quarantine purposes. International students need to contact the International Student Coordinator, Francesco DiMarco, at 607-746-4743, and advise him of their need for a residence hall room for quarantine purposes.
  4. Students quarantining on campus will have the option of meal delivery. Students will be able to pre-order their meals online and have their meals delivered to their door.
  5. Residence Life staff will notify the facilities staff of quarantine placement on campus to assure appropriate cleaning procedures occur in the designated areas.
  6. Students who have made arrangements to have a residence hall room for quarantine will arrive at the front door of Murphy Hall, first floor, at the designated arrival date and time with their belongings.  There is direct access to an elevator from this entrance. Residence Life staff will meet the student at the door with the assigned room keys and have the student sign the required quarantine paperwork (refer to the section below.) Student will be taken, via the elevator, to the fourth floor of Murphy Hall, and given written instructions for quarantine and emergency contacts on campus.
  7. If a college vehicle is used to bring a student to the quarantine space, it will be cleaned per college protocols after its use.
  8. Laundry and garbage service will be provided for the individuals in the quarantined rooms.
  9. The windows in the quarantined rooms will remain slightly open to allow for air exchange.
  10. Use in the bathrooms will be limited to 1 person at a time (if possible), and all quarantined students will be required to wear masks anytime they are out of their rooms.
  11. Health Services will notify faculty of the student’s absence, and students will be advised to contact the faculty as well and stay on top of academic work (if the quarantine period enters the start of the semester classes).
  12. Health Services will complete a daily check on the students living in quarantine.
  13. Health Services will provide the students with an “All Clear” letter once students have satisfied their quarantine stay or have been cleared by a health professional. 

Information provided to International and out of state students from restricted states will include the following:

Quarantine Guidelines and Agreement

The reason you are being required to quarantine is that although you may not currently be displaying symptoms of an illness, you may have had recent contact with an infected individual (which could be due to being in one of the restricted states or coming from another country) and may be sick or be a carrier of an illness. The quarantine procedures are meant to limit the spread of contagious diseases to others, and to monitor your health.

For quarantine to be effective, it is important that you do not come in to contact with others for at least 14 days in duration (per the New York State Health Department). The NYS Health Department has the expertise to determine the appropriate duration, location, and permissible activities during your quarantine. They also have the legal authority to impose isolation/quarantine if required. This agreement has been written in conjunction with their recommendations.

The following agreement is designed to provide you with important information regarding your quarantine:

Your isolation/quarantine is tentatively scheduled to end on________________________.

The location of your quarantine is:_______________________________________________.

While in quarantine you must agree to:

1. Remain in the quarantine space assigned, except for medical appointments or emergencies. 

2. Wash your hands frequently and do a daily sanitizing wipe-down of "high-touch" surfaces you come in contact with.

3. Not receive or host any non-essential visitors in your room.

4. Request to have your meals delivered by CADI, who will leave them outside your door daily.

5. Not be in close contact with others until you are out of quarantine, which means you will maintain a 6 foot distance and wear your face covering at all times when not alone.

6. Wear your mask anytime you leave your room to use the restroom or for a medical appointment or emergency.  Prior to returning to your room, wash your hands with soap and water for at least 30 seconds. 

7.  Notify (via email) your instructors that you are unable to attend class and make arrangements to do your class work if your quarantine period goes into the academic semester and classes have begun.

8. Keep your windows slightly open to allow for proper air exchange/flow.

9. Respond to calls or emails from the Health Service staff and the local health department who will check in with you daily, and comply with additional recommendations or mandates the health department may have for you.

You are being required to quarantine to protect the health of others.  SUNY Delhi is providing a residence hall room for you to complete your quarantine. By accepting the residence hall keys and signing this form, you agree to adhere to abide by this agreement. Failure to comply will be considered a violation of NYS health law and SUNY Delhi Code of Conduct and will result in substantial penalties.

Important office numbers you may need during quarantine are at the bottom of this form.

This information was provided to the student by:___________________________(Staff Person)

This information was received by:__________________________________________(Student)

On this date:_____________________________

Important numbers for any assistance while in quarantine:

University Police 607-746-4700 (for emergency services/ambulance)

Health and Counseling Services 607-746-4690

O'Connor Hospital 607-746-0300

Delaware County Department of Health 607-832-5200

Housing and Residence Life 607-746-4630 

Custodial Services 607-746-4846

Office of Student Life 607-746-4440

8. APPENDIX C: Surveillance Testing for Students                                   

Surveillance Testing – Pool Testing Preliminary Plan

The CDC recommends IHE and other such entities with people living in close quarters engage in surveillance testing to assess COVID 19 infection rates and monitor the potential spread. Surveillance testing is part of the

SUNY Delhi’s multi-pronged strategy that also includes monitoring influenza-like illnesses and rates of community spread in the region. The purpose of this testing program is to allow the college to monitor and address real-time trends and prevalence and make timely decisions on intervention and response.  SUNY Delhi will work in collaboration with SUNY Upstate Medical University to conduct the testing.

SUNY Delhi’s UPD will release PPE for the person pooling the samples and assist in coordinating the flow of students on testing days. We plan to test 10% of the student population weekly with the intent of testing all residential students before November 20 when all students will move to remote learning.

Below is our tentative schedule for testing:   

Tentative Dates & Times of Test Sample Population Estimated Number of Students
Tues, 9/15 - 9 am – 11 pm Fall athletes 60 students
Tues, 9/22 same time Russell Hall 96 students
Tues, 9/29 same time Dubois Hall 96 students
Tues, 10/6 same time Gerry Hall 96 students
Tues, 10/13 same time O’Connor Hall & half Catskill 96 students
Tues, 10/20 same time Murphy Hall All students
Tues, 10/27 same time Russell Hall 96 students
Tues, 11/3 same time Riverview & Remaining Catskill All students
Tues, 11/10 same time DuBois, Gerry & O’Connor Remaining students
Tues, 11/17 same time Russell Hall Remaining students

*This schedule will be updated after all students have moved in for fall semester in mid-September.

Letters and emails to students about the mandatory surveillance testing will come from President Laliberte and Health Services.  Letters will be emailed and also delivered to the residence hall rooms of residential students selected each week to ensure they know when they will be tested in a timely manner. The message will communicate that the testing is mandatory to remain a residential student and/or continue taking in person classes/labs.

Students who have previously had a verified case of COVID-19 will be allowed an exception with medical documentation from a health care provider and by working with Health Services. 

Notification will be made to the campus community that the college is instituting mandatory surveillance testing through the Delhi Today campus wide email system, a Delhi Today Extra email, the president’s weekly video, and by notices posted on the SUNY Delhi website in multiple locations. A copy of the email will also be sent to parents of students.

Residence Life staff, RD’s and RA’s will assist in communicating about surveillance testing by visiting or Zooming with the selected residents the day/night before students’ scheduled testing date, reminding them of their test and going over instructions. 

We have advised Delaware County Public Health of our plan and the tentative testing dates/times as they will be receiving lab results which will affect their data.  They will also assist in follow-up contact tracing for any positive cases.

Testing Days:

Testing is tentatively scheduled to be conducted in the tent behind Health Service building (Foreman Hall) and/or at a specified location indoors that will be announced prior to the test on Tuesdays, from about 9 a.m. until 11 a.m.

Health Services will set up two pods, staffed by 3 people – one person will check-in the students, another individual will observe the sample collections, and a third individual will transfer pooled specimens into appropriate test tubes.  The Health clinic will be closed during the time of this testing, however, counselors will still be available.

We will be transporting the specimens to the Upstate Medical facility in Syracuse before 3 p.m. on the testing dates and have secured a driver.

We will follow up with any student that does not show up for testing and reschedule them in the follow week’s pool. 

9. APPENDIX D: Surveillance Testing Plan – Review Checklist


SUNY System Reviewer Name ______________________
SUNY System Approved or more follow-up required? ______________________

Surveillance Testing Plan – Review Checklist
  Campus Demographics Campus Response
1 State in general numbers the typical maximum on-campus at any one time of each of the following:
  a. Residential Students; 1050 Students will be occupying the residence halls for anywhere between 10-14 weeks during the fall 2020 semester based on in person classes and labs.
  b. Non-residential Students; 550
  c. Employees (all types, incl. faculty, staff, vendors, contractors, and ASC employees, who are on campus on a regular basis) 200
  d. Total 1800
2 Of the Total above indicate 5% of that number? 90
Testing Types and Frequency (at least one of these must be in the plan)
  Wastewater (WW)
3 Will wastewater testing be used? Yes
4 If so estimated number of locations for sampling TBD-Setting up system
5 Estimated testing frequency 2x per location per week
6 Identify what additional testing protocol will be used if WW results in positive signal? Pool Testing
  Pooled Testing (P)
7 Will pooled testing be used Yes
8 If so estimated number of students or % of students to be tested per week 100+ (10%)
  Individual Tests (I)
9 Will individual asymptomatic students be tested as a surveillance process, (i.e. some percentage of non-symptomatic students at specified frequency. testing be conducted on campus? Yes, if identified in pool testing
10 Will individual symptomatic students be tested as event testing Yes
11 Will individual testing be conducted by campus personnel or by off-campus provider? Campus Personnel
12 If testing will be handled by off-campus provider, identify the off campus testing location. N/A
13 If student testing is done through an off-campus provider, how is the campus collecting the test results for those tests? N/A
14 Estimated # of students or % of students to be tested per week As needed
Plan Logistics
15 The Plan should clearly state who (1 or more individuals) will be responsible for logistics including test site setup, chain of custody of tests, training, PPE, etc. Karen Gabriel, Director of Student Health Center
16 The plan should include how the campus will coordinate efforts for multiple test sites One test site
17 The plan should include how staff will be trained to administer the tests Training coordinated by Health Center Staff
18 The plan should assess the availability of necessary PPE We have stock available and University Police Department will monitor inventory
Employee Testing
19 Will plan include the offer of testing to employees at the employees discretion? This can only be strongly encouraged at this time. No
Isolation and Quarantine Protocol
20 Identify a coordinator and backup coordinator for the isolation and quarantine process Karen Gabriel, Director of Health Services & Jason Fishner, Director of Residence Life
21 What is the capacity for Isolation of those who have tested positive? 17 beds in the residence halls. Space may be reallocated on as needed basis. Additional space may be created on campus through room consolidations and vacancies.
22 What is the capacity for precautionary quarantine of those who have potential exposure? 39 beds in the residence halls. Space may be reallocated on as needed basis. Additional space may be created on campus through room consolidations and vacancies.
23 Does the plan include a clear protocol for isolation and quarantine in conformance with the local health department guidance? Protocol should include intake, care throughout the duration and release procedures. Yes
24 Identify that the campus has capacity for providing health care to isolated students or that an arrangement is in place to bring in additional health care providers Campus will provide health care and if needed, will engage the services of O’Connor Hospital
25 Indicate whether the campus plan will provide quarantine and isolation for off-campus students who are without a proper quarantine or isolation location Yes, if we are able
Plan Data Management
26 The plan should identify the main contact for testing data management Karen Gabriel, Director of Health Services.
27 The plan should identify the methods on how data collection instructions have been developed to keep track of the population sampled. SUNY Upstate Medical manages their data; our plan is to do randomized sampling of residential and other high risk groups using a cohort system
28 Doesthe campus already have an IT platform for reporting the results of the testing? Note this is not required, but if one exists please provide URL to the Dashboard. Yes https://www.delhi.edu/covid19/covid19-dashboard.php
29 Does the IT platform include tracking of remaining capacity for isolation and quarantine? Yes
Contact Tracing
30 Does the campus have individuals trained to assist with contact tracing? Yes
31 Has the campus engaged with the local health department to coordinate the most effective and expeditious process for contact tracing? Yes, Delaware County Public Health
32 How many trained tracers does the campus have available? Delaware County Public Health Employees and 6 SUNY Delhi employees

APPENDIX E: SUNY Surveillance Testing Plan – Updated Review Checklist

SUNY DELHI
09/20/2020

SUNY System Reviewer Name – Dan Lincoln
SUNY System Approved or more follow-up required? No

Surveillance Testing Plan – Updated Review Checklist
  Campus Demographics Campus Response
1 State in general numbers the typical maximum on-campus at any one time of each of the following:
  a. Residential Students;

1050
Students will be occupying the residence halls for anywhere between 10-14 weeks during the fall 2020 semester based on in person classes and labs. 

  b. Non-residential Students; 550
  c. Employees (all types, incl. faculty, staff, vendors, contractors, and ASC employees, who are on campus on a regular basis); and 200 
  d. Total 1,800
2 Of the Total above indicate 5% of that number? 90
Testing Types and Frequency (at least one of these must be in the plan)
  Wastewater (WW)
3 Will wastewater testing be used? Yes
4 If so estimated number of locations for sampling The supplies needed to set up wastewater testing have been ordered to test every residence hall separately (8 total residences).
5 Estimated testing frequency 2x per location per week
6 Identify what additional testing protocol will be used if WW results in positive signal? Pool Testing
  Pooled Testing (P)
7 Will pooled testing be used Yes
8 If so estimated number of students or % of students to be tested per week Approximately 500 (35%) – The on-campus population is about 1,000 and off campus is about 500 individuals ; We will be testing about 500 students per week, randomly selecting on and off campus populations of students.
  Individual Tests (I)
9 Will individual asymptomatic students be tested as a surveillance process, (i.e. some percentage of non-symptomatic students at specified frequency. testing be conducted on campus? Yes. A positive pool result initiates an individual PCR test for every asymptomatic person in that pool.
10 Will individual symptomatic students be tested as event testing Yes through PCR testing.
11 Will individual testing be conducted by campus personnel or by off-campus provider? Campus Personnel 
12 If testing will be handled by off-campus provider, identify the off campus testing location. N/A
13 If student testing is done through an off-campus provider, how is the campus collecting the test results for those tests? N/A
14 Estimated # of students or % of students to be tested per week As part of the pooled testing, we will test about 50% of the on-campus student population.  Individual tests are available to all students.  Symptomatic students will be given individual PCR tests.
Plan Logistics
15 The Plan should clearly state who (1 or more individuals) will be responsible for logistics including test site setup, chain of custody of tests, training, PPE, etc. Karen Gabriel, Director of Student Health Center 
16 The plan should include how the campus will coordinate efforts for multiple test sites One test site
17 The plan should include how staff will be trained to administer the tests Training coordinated by Health Center Staff
18 The plan should assess the availability of necessary PPE We have stock available and University Police Department will monitor inventory
Employee Testing
19 Will plan include the offer of testing to employees at the employees discretion? This can only be strongly encouraged at this time.

At this moment, there is a lack of resources (personnel) to do this. Any employee who wants to be tested can do so at one of the multiple medical facilities that are currently offering free testing (Well Now in Oneonta, SUNY Binghamton drive thru location and UHS drive thru location), and if they are symptomatic or have reason to believe they have come in contact with someone who has COVID-19, they can request a test through their health care provider.

Due to our Campus Health Services minimal staff, and due the stipulations of their contract, they cannot test employees.  We have met with the UUP campus leadership and are awaiting their response to providing alternative testing options.

Isolation and Quarantine Protocol
20 Identify a coordinator and backup coordinator for the isolation and quarantine process Karen Gabriel, Director of Health Services & Jason Fishner, Director of Residence Life 
21 What is the capacity for Isolation of those who have tested positive? 17 beds in the residence halls. Space may be reallocated on as needed basis. Additional space may be created on campus through room consolidations and vacancies.
22 What is the capacity for precautionary quarantine of those who have potential exposure? 39 beds in the residence halls. Space may be reallocated on as needed basis. Additional space may be created on campus through room consolidations and vacancies. An additional 28 beds are available through at Hancock Camp for quarantine.
23 Does the plan include a clear protocol for isolation and quarantine in conformance with the local health department guidance? Protocol should include intake, care throughout the duration and release procedures. Yes
24 Identify that the campus has capacity for providing health care to isolated students or that an arrangement is in place to bring in additional health care providers Campus will provide health care and if needed, will engage the services of O’Connor Hospital.
25 Indicate whether the campus plan will provide quarantine and isolation for off-campus students who are without a proper quarantine or isolation location Yes, if we are able to provide this.
Plan Data Management
26 The plan should identify the main contact for testing data management Karen Gabriel, Director of Health Services.
27 The plan should identify the methods on how data collection instructions have been developed to keep track of the population sampled. SUNY Upstate Medical manages their data; our plan is to do randomized sampling of residential and other high risk groups using a cohort system
28 Does the campus already have an IT platform for reporting the results of the testing? Note this is not required, but if one exists please provide URL to the Dashboard.

Yes
https://www.delhi.edu/covid19/covid19-dashboard.php

29 Does the IT platform include tracking of remaining capacity for isolation and quarantine? Yes
Contact Tracing
30 Does the campus have individuals trained to assist with contact tracing? Yes
31 Has the campus engaged with the local health department to coordinate the most effective and expeditious process for contact tracing? Yes, Delaware County Public Health
32 How many trained tracers does the campus have available?

Delaware County Public Health Employees and 6 SUNY Delhi employees

APPENDIX F: SUNY Delhi Communication Response - Emergency SUNY-wide Directive

September 29, 2020

Dear SUNY Delhi community,

Last Friday, SUNY Chancellor Jim Malatras announced an emergency SUNY-wide policy to strengthen penalties for violators of COVID-19 safety protocols on campuses. The policy is designed to help campuses protect the public health of students, faculty, staff, and community members, and ensure campuses can remain open during the pandemic. Student violators now face immediate academic and housing suspension, as well as possible dismissal, and student organizations in non-compliance face a permanent campus ban.

While I want to commend the SUNY Delhi community for the exemplary way our campus members have followed health protocols so far, the new policy is an important reminder that we must never become complacent. The consequences are too serious for all of us. It is crucial that we continue to follow the rules to keep our campus open.

SUNY’s new policy becomes effective on Thursday, October 1, 2020, and will remain in place until further action by the SUNY Chancellor.

Sanctions for violating COVID-19 safety protocols are outlined below. For more information, please refer to the full SUNY policy. SUNY Delhi is committed to enforcing the SUNY’s protocols which include:

  • Intentional Violations of COVID-Positive Students: For students who know that they have tested positive for COVID-19 or know they have had close contact to someone who has tested positive or been treated or is symptomatic for COVID-19, and then intentionally expose other students.
  • Failure to Self-Isolate: For students who fail to self-isolate (because they are COVID-19 positive) as directed by their SUNY campus or the State or local Department of Health.
  • Failure to Quarantine: For students who have been directed by the institution or the State or local Department of Health to complete a quarantine (potentially positive because of a close contact with someone who is positive) period, on or off campus, and then engage in any conduct that would violate such quarantine order.
  • Prohibited On-Campus or Off-Campus Gathering (Hosts): For students who host an on-campus or off-campus gathering of any size, whether indoor or outdoor, that violates campus policy and/or exceeds the current limitation published by the SUNY campus, Executive Order, or the State or local Department of Health.
  • Prohibited On-Campus or Off-Campus Gathering (Attendees): For students who attend a gathering of any size (but not as host), whether indoor or outdoor, that violates campus policy and/or exceeds the current limitation published by the SUNY campus, Executive Order, or the State or local Department of Health.
  • Violations of Face Mask and Social Distancing Requirements: For students found to have committed repeated and/or intentional violations of face mask/covering or social distancing requirements of the campus, Executive Order, or the State or local Department of Health.
  • Contact Tracing: For students who repeatedly fail to comply, whether intentionally or unintentionally.
  • Failure to Comply with Campus Health Protocols: For students who fail to attend at least two scheduled appointments, without sufficient excuse, to obtain diagnostic or surveillance COVID-19 testing under the campus’s published protocol, or for students who fail to submit their daily health screening via the campus’s portal for at least three consecutive days, the college shall undertake disciplinary action to enforce compliance, including interim suspension, or administrative measures to electronically deactivate card access and restrict access to any buildings with the exception of access required to obtain health care services pursuant to campus policy.

Thank you for your understanding and continued cooperation. I am confident in our community’s ability to continue making smart and responsible choices towards our common goal: a safe campus with healthy students, faculty, and staff. Stay well and stay vigilant!

Sincerely,

Dr. Michael R. Laliberte
SUNY Delhi President

APPENDIX G: EMPLOYEE SURVEILLANCE TESTING INFORMATION

Employee Surveillance Testing Information Posted on the Employee Health Screening Website

October 13, 2020

SUNY Delhi shall conduct testing of UUP (PSNU) employees and CSEA (OSU, ISU and ASU) negotiating unit employees who are required to routinely report in person to campus to conduct some or all of their work obligation.

Testing shall be conducted in concert with regular surveillance testing in SUNY Delhi’s campus plans required under the Chancellor’s September 3, 2020 directive, no less frequently than the weekly testing that occurs for the student population using pool saliva testing.

Employees will be selected for testing from those completing the daily health screening tool.  The campus will conduct employee testing once a week on Monday afternoons between 1:00 p.m. and 3:00 p.m. in Farrell Hall, 2nd floor. Employees selected for testing will be notified on the preceding Thursday. The goal is to test every staff member who works on campus prior to December 31, 2020.

Testing is required and is considered a priority over other work obligations. Employees must make every effort to participate at their assigned appointment time. Individuals may be granted one excused absence by requesting through Human Resources before 3:00 pm the Friday before their assigned testing time.  Excused absences should be limited and may include, but are not limited to, prescheduled medical appointments, pre-scheduled vacations or other leaves, inability to get child/elder care, etc.  Individuals who knowingly skip the testing appointment will be subject to possible disciplinary sanctions consistent with their collective bargaining agreement.

Employees who do not own a smart phone must complete the registration process in advance of the testing appointment using a personal computer or tablet. Individuals should notify one of the onsite staff upon arrival to the assigned testing appointment that they do not have a smart phone in their possession so that someone can assist them.

Individuals who are selected for testing with a history of COVID-19 (those who have previously tested positive for the virus or have tested positive for the antibodies) must contact Human Resources immediately upon notification.  They should not participate in the testing.

Anyone who is selected for testing but is NOT reporting to campus to work is not required to be tested and should contact Human Resources immediately to be removed from the schedule.

Employees not scheduled to work on Monday between 1:00 and 3:00 pm but are notified they have been selected for testing are not required to come in.  However, they may voluntarily choose to be tested.  Individuals who decide not to participate because they are not scheduled to work during pre-determined testing hours should contact Human Resources to be removed from the schedule.

Advance procedures:

  • Employees are required to create a COVID-19 Surveillance Account with SUNY Upstate and register on-line prior to the day of testing.
  • Employees must bring their official SUNY Delhi photo ID card and their personal mobile device to the collection station.
  • Employees must not eat or drink anything, including chewing gum, mints or lozenges, within 30 minutes of reporting, and should not have brushed their teeth or used mouthwash within the past 3 hours prior to the test.
  • Employees must abstain from smoking, vaping, or using smokeless tobacco products for 30 minutes prior to the test.
  • Employees will be notified that they have been selected to participate in the surveillance test 3 days prior to the test (please see the sample email below).

EMAIL TEMPLATE FOR EMPLOYEES WHEN SELECTED FOR THE SURVEILLANCE TEST (Posted on the Employee Health Screening Webpage.

Date: ___________________________

Dear Faculty/Staff: ___________________________

SUNY Delhi is committed to the health and safety of our campus community. In an effort to monitor for the presence of SARS-COV-2 (COVID 19) in our campus population, we are conducting mandatory pool testing. This will allow us to quickly identify and address potential outbreaks.

You have been selected to be a part of an upcoming mandatory pool test.

If you are experiencing any COVID-related symptoms, please contact your healthcare provider and do not come for testing.  Follow up with Human Resources for further instructions on testing once your healthcare provider clears you to do so. 

To understand what to expect during the pool testing process, please watch this brief video. The process involves a saliva test that is easily self-administered with minimal to no discomfort.

To participate in the pool testing, please do the following:

Step 1: Prior to Monday (INSERT DATE), you must create a COVID-19 Surveillance account with SUNY Upstate Medical University and register online.  You will be asked to provide your insurance information when you register. In the event that you are part of a positive pool, an additional test will be performed and will be billed to your insurance. There will be no out of pocket expense to employees for the initial surveillance test or the additional test if needed.

Step 2: Go to the Pool Testing site, located on the 2nd level of Farrell Center, on Monday, (INSERT DATE & TIME).  Follow the signs to enter the testing area. The testing process is quick and easy, if you have registered prior to coming to the test site. 

Step 3: On the day of testing, you must bring your SUNY Delhi ID card, your insurance card, and your personal mobile device (e.g. smartphone, tablet) to the collection station to show proof of your registration and to complete the test process.

Step 4: On the day of testing (Monday), please arrive to the testing site in Farrell Center at your assigned time, maintaining 6 feet of distance and wearing your face mask. If you have to leave your work-station, notify your supervisor ahead of time.

  • Remember there is NO smoking, eating or drinking prior to the test:
  • Prior to testing, you must not eat or drink anything, including chewing gum, mints or lozenges within 30 minutes of reporting for your test;
  • You should not have brushed your teeth or used mouthwash within the past 3 hours;
  • You must abstain from smoking, vaping, or using smokeless tobacco products for 30 minutes prior to the test.

If you have previously tested positive for COVID-19, you cannot participate in pool testing. Please provide medical documentation from a medical provider confirming your prior positive test results to Human Resources in order to have your name removed from testing pool.

Thank you for your cooperation and participation in this important process aimed at supporting the health and safety of our campus community. If you have questions about the pool testing process, please email humanresources@delhi.edu or call 607-746-4495.

Dr. Michael R. Laliberte
President

Mary Morton
Director of Human Resources