Coronavirus: Employee Health Screening

Employee Surveillance Testing Information (UUP, PBANYS, & CSEA)

Updated January 14, 2021

SUNY Delhi shall conduct COVID-19 surveillance testing of UUP (PSNU), PBANYS, and CSEA (OSU, ISU and ASU) negotiating unit employees through June 30, 2021 for those who are required to routinely report in person to campus to conduct some or all of their work obligation.

Testing will be conducted in concert with regular surveillance testing in SUNY Delhi’s campus plans required under the Chancellor’s September 3, 2020 directive, no less frequently than the weekly testing that occurs for the student population using pool saliva testing.

Employees will be selected for testing from those completing the daily health screening tool.  The campus will conduct testing once a week on Mondays in Farrell Center, 2nd floor. Employees selected for testing will be notified on or before the preceding Thursday.

Employees experiencing any COVID-related symptoms should contact their healthcare provider and not participate in testing.  Follow up with Human Resources for further instructions on testing, once your healthcare provider clears you to do so.   

Testing is required and is considered a priority over other work obligations.  Employees must make every effort to participate at their assigned appointment time.  Individuals may be granted one excused absence by making a request through Human Resources before 3 p.m. the Friday before their assigned testing time.  Excused absences should be limited and may include, but are not limited to: prescheduled medical appointments, pre-scheduled vacations or other leaves, inability to get child/elder care, etc.  Individuals who knowingly skip the testing appointment will be subject to possible disciplinary sanctions consistent with their collective bargaining agreement.

Employees who do not own a smart phone must complete the registration process in advance of the testing appointment using a personal computer or tablet. Individuals should notify one of the onsite staff upon arrival to the assigned testing appointment that they do not have a smart phone in their possession so that someone can assist them.

Individuals who are selected for testing with a history of COVID-19 (those who have previously tested positive for the virus or have tested positive for the antibodies) must contact Human Resources immediately upon notification.  Employees who have tested positive within 90 days cannot participate in SUNY Delhi’s surveillance testing.

Anyone who is selected for testing but no longer reporting to campus to work is not required to be tested and should contact Human Resources immediately to be removed from the schedule.

Employees not scheduled to work on Monday during the testing time, but who are notified they have been selected for testing, are not required to come in.  However, they may voluntarily choose to be tested.  Individuals who decide not to participate because they are not scheduled to work during pre-determined testing hours should contact Human Resources to discuss alternative testing schedules.

Advance procedures:

  • Employees are required to create a COVID-19 Surveillance Account with SUNY Upstate and register online prior to the day of testing.
  • Employees must bring their official SUNY Delhi photo ID card and their personal mobile device to the collection station.
  • Employees must be asymptomatic and not have COVID-19 related symptoms or have tested positive for COVID-19 within 90 days.
  • Employees must not eat or drink anything, including chewing gum, mints or lozenges, within 30 minutes of reporting, and should not have brushed their teeth or used mouthwash within the past three hours prior to the test.
  • Employees must abstain from smoking, vaping, or using smokeless tobacco products for 30 minutes prior to the test.
  • Employees will be notified that they have been selected to participate in the surveillance test three days prior to the test (please see the sample email below).

Employee Surveillance Testing Sample Email

Dear Faculty/Staff: 

SUNY Delhi is committed to the health and safety of our campus community. In an effort to monitor for the presence of SARS-COV-2 (COVID-19) in our campus population, we are conducting mandatory pool testing. This will allow us to quickly identify and address potential outbreaks. 

You have been selected to be a part of an upcoming mandatory pool test.  

If you are experiencing any COVID-related symptoms, please contact your healthcare provider and do not come for testing.  Follow up with Human Resources for further instructions on testing, once your healthcare provider clears you to do so.   

To understand what to expect during the pool testing process, please watch this brief video: How to Swab.  The process involves a saliva test that is easily self-administered with minimal to no discomfort. 

To participate in the pool testing, please do the following: 

Step 1: Prior to Monday (INSERT DATE), you must create a COVID-19 Surveillance account with SUNY Upstate Medical University and register online. You will be asked to provide your insurance information when you register. In the event that you are part of a positive pool, an additional test will be performed and will be billed to your insurance. There will be no out-of-pocket expense to employees for the initial surveillance test or the additional test, if needed. 

Step 2: Go to the Pool Testing site, located on the 2nd level of Farrell Center, on Monday, (INSERT DATE & TIME).  Follow the signs to enter the testing area. The testing process is quick and easy, if you have registered prior to coming to the test site.   

Step 3: On the day of testing, you must bring your SUNY Delhi ID card, your insurance card, and your personal mobile device (e.g., smartphone, tablet) to the collection station to show proof of your registration and to complete the test process. 

Step 4: On the day of testing (Monday), please arrive at the testing site in Farrell Center at your assigned time, maintaining six feet of distance and wearing your face mask. If you have to leave your work-station, notify your supervisor ahead of time. 

Remember there is NO smoking, eating or drinking prior to the test: 

  • Prior to testing, you must not eat or drink anything, including chewing gum, mints or lozenges within 30 minutes of reporting for your test;  
  • You should not have brushed your teeth or used mouthwash within the past three hours; 
  • You must abstain from smoking, vaping, or using smokeless tobacco products for 30 minutes prior to the test. 

If you have previously tested positive for COVID-19, you cannot participate in pool testing. Please provide medical documentation from a medical provider confirming your prior positive test results to Human Resources in order to have your name removed from the testing pool. 

Thank you for your cooperation and participation in this important process aimed at supporting the health and safety of our campus community. If you have questions about the pool testing process, please email or call 607-746-4495.  

Dr. Michael R. Laliberte

Mary Morton
Director of Human Resources and Affirmative Action