Purchasing Deadlines

Purchasing Deadlines

2020-2021 (Current Fiscal Year) Purchasing Deadlines

* Spending controls (Bulletin B-1223, Bulletin B-1182) placed in effect last spring will continue throughout the 2020-21 fiscal year end. Specifically, non-payroll purchases will be limited to critical needs only. All purchases require additional justification showing how it aligns with priorities of health and safety, direct instruction, and student enrollment and retention.

  • The last day to send requisitions for fiscal year 2020-21 (current fiscal year) to the Purchasing Department for processing is Tuesday, May 25, 2021
  • We will not process requisitions for services that will take place after July 1, 2021 with funding from this year - these must be processed with fiscal year 2021-22 funding. (Example: maintenance agreements, service contracts, etc.) If the service begins before Thursday, July 1, you can submit the requisition for processing with this year's funding as long as we are paying for it in a lump sum.
  • The only exception to the above-mentioned rule is registrations for conferences that occur after July 1 but must be paid in advance in order to secure a place at the conference.
  • Any services or travel that will occur between Tuesday May 25th and Wednesday, June 30, 2021 should be submitted by Tuesday May 25th,  2021 with “estimated” pricing if the actual prices are not known. This will enable our department to encumber the funds for you now.
  • Anything that is purchased with 2020-21 fiscal year funding must be received by Tuesday, June 30th and paid for before Tuesday, August 3, otherwise the funding will come out of the 2021-22 fiscal year budget. We cannot prepay for items/services that are not received by the deadline. The items/services must be received by Tuesday, June 30th in order to make payment from fiscal year 2020-21 budget.
  • If you have a blanket requisition that is still open after the Tuesday, May 25th deadline, please use it before Tuesday June 30, 2021. All blanket requisitions will be considered complete as of June 30, 2021 and canceled off the system without further notice.
  • Please feel free to submit 2021-22 blanket requisitions at your convenience but note that we will not be able to process any requisitions for the 2021-22 fiscal year until approximately Monday July 12, 2021. Our systems will be shut down the entire first week of July to make the switch from the old to new fiscal year.

Monday July 12, 2021 is only a tentative date, the date we hope we can begin processing new orders for the 2021-22 fiscal year.