Spending Justification
Effective Monday 1/23/2023 a new spending review process was implemented. Effective July 5th, the process has moved to Team Dynamix (TDX) workflow software. Please use the button to the form below. All purchases must be submitted for review via the Purchase Requisition Justification Form.
Critical needs are in the following order of priority:
- Health and Safety
- Student Facing Experience/Instructional
- Managerial / Operational
- Supporting Diversity, Equity, Inclusion, and Belong (DEIB)
To be considered, your request must be essential to support the health and safety of our students, faculty, and staff, be critical to instruction, or be necessary to recruit and retain students. After review and determination are made, the requestor and the Purchasing Department will be informed of the decision whether approved or denied. Be sure to include a thorough justification in support of your request.
By submitting this form, that means that you have:
- Considered the above spending categories
- Explored alternatives
- Determined this spending is critical
- The request has been reviewed and approved by your supervisor
Spending Tips:
- Be concise and specific about what is needed
- Choose the appropriate spending category and detail in the description.
- Note: Revenue Generating was removed from forms on 2/22, these will be considered Managerial/Operational requests
- Note: New category for Diversity, Equity, Inclusion, and Belong (DEIB) was added on 2/22
- Identify common/duplicated purchases and services to streamline the request process
- Approvers: please make sure the form is complete, accurate, and identifies critical spending needs
- Do not request the use of external funds (i.e. Grants, CADI, Foundation, or U-Wide Programs). These sources have separate approval processes
- Identify the funding source account
- The committee meets weekly. Delays in response to committee inquiries, incomplete forms, or missing information may delay approvals by at least one week. Please plan accordingly
- Give as much detail as possible about how many students will be affected by spending request