College Leadership Team Notes
2019-2020 Leadership Team Notes
- Friday, July 31, 2020
Our reopening plan will be updated with procedures from SUNY regarding the 14-day mandatory quarantine for International and out-of-state students.
Student bills should be going out next week.
The Trailways bus will be required to drop students off in lot G for pre-screening during welcome weekend and then normally scheduled drop off and pick up will be from the downtown bus stop.
Procedures and signage for buildings are being developed. No one should be going into a building unless they have a class, are getting food, or have an appointment to meet with someone. Most appointments and meetings, if not all, should occur remotely. Face masks/coverings are required in all buildings.
- Wednesday, July 29, 2020
Banner will be updated by next week to reflect the mode of instruction for every course this fall semester. Once Banner is updated, the provost will send a letter via email to all students, describing the various modes of instruction and answering other academic questions.
Several members of the campus community met with the Mayor’s Task Force to discuss the reopening plan and address concerns. More meetings will occur to facilitate strong communication between SUNY Delhi and the greater Delhi community.
A proposal to extend the application fee waiver for veterans and their families to SUNY Delhi graduate programs was approved by leadership.
Delhi Today announcements are being prepared to ask the campus community to relinquish excess supplies offices/departments may have in order to share them with those who need them.
Faculty and staff will be asked to carry or wear their SUNY Delhi IDs while on campus.
Buildings will begin to be unlocked in the mornings as of Monday, August 3 for employees who will be returning to work.
UPD will be distributing PPE and face coverings to faculty and staff who need them. Logistics and procedures for how to distribute these are being worked on. Student Life will be handling the distribution of face coverings for students. Details are being finalized.
The daily student health screening tool will be ready by next week for use.
Some classrooms may have the ability to use a QR code so that faculty can work the technology in their classrooms using their cell phones to minimize touching the equipment.
- Monday, July 27, 2020
Our nursing students and faculty who will be in the hospitals this fall will be required to provide their own face shields. We will work on securing these prior to the start of classes.
SUNY Board of Trustees decided to not raise tuition for the fall semester; however, there may be an increase for the spring semester. Student Financial Services are working on the bills this week.
- Friday July 24, 2020
Fall 2020 student schedules should be adjusted by the end of next week to indicate the mode of instruction for each class a student is taking.
Any student who cannot be cleared by the Health Center will not be able to return to campus this fall. Students must complete the pre-screening and be able to be cleared to come on campus.
The updated Student Code of Conduct has been approved by SUNY legal.
Clarification: the daily employee health screening tool is not an app; it is a link to the portal where the health questions will be asked of each person.
- Wednesday, July 22, 2020
Bronco Pledge was approved and will be posted on the web and shared with the campus community.There are issues with the Excelsior Scholarship and currently the application is not available to students/families.Cost of student parking decals has been adjusted to reflect the time students will be on campus.Assessment information is due. Please make sure everyone has completed inputting data.The 1st alumni panel discussion with the Hospitality department was a huge success. More of these will be scheduled in the coming months.
- Monday July 20, 2020
The North Atlantic Conference announced today that there will be no athletic conference competitions this fall. That means that each member school may choose to safely conduct athletics at their own discretion. An announcement about this announcement and our campus decision will be sent out to students and the campus community.
Admissions, the Health Center staff, and provost are working on making arrangements with our International students and students arriving from high-risk areas to make sure they will have the necessary 14 days of isolation/quarantine before classes begin.
- Friday, July 17, 2020
Campus pledge is being worked on and should be available next week.
- Wednesday July 15, 2020
Stephen Cembrinki presented a proposed amended budget process given our current state of affairs. This process and information will be shared with the campus community next week.
The Reopening Plan FAQ web page is live and will be updated as information needs to be updated. Please contact Dawn Sohns with any additional questions or information.
Health and Counseling is working with vendors to see if they can secure COVID-19 rapid test kits. At this time, SUNY has not been able to secure a SUNY-wide contract for rapid testing.
We are in the process of hiring additional custodial staff for the cleaning/sanitizing needs of the campus.
The employee and student health screening tools are being developed and tested.
- Monday, July 13, 2020
The reopening SUNY Delhi FAQ page is being worked on and should be up by this afternoon.
Middles States AIU opened today and Katie is submitting the data requested.
We are working on making sure our International students can return to campus this fall.
The student letters from the academic deans have started to go out and should all be out by Wednesday.
Stephen Cembrinski will be sending out an email with the adjusted and condensed fall budget this week.
- Friday, July 10, 2020
The meeting was focused on discussing the reopening plan and details that are still being worked out, including securing face coverings for the campus community, the health screening tool/app, and how we meet students’ needs while we reduce density.
- Wednesday, July 8, 2020
The Reopening SUNY Delhi Fall 2020 web page, press release, and student/family email are complete. Waiting for more details on the return to campus academic schedule which should be ready by tomorrow. The mandatory self-screening communication pieces are also complete and ready to be sent out after the initial reopening announcement.
Reminder that the annual assessment data must be put into Compliance Assist ASAP.
- Monday, July 6, 2020
- No Meeting Scheduled Today
- Friday, July 3, 2020
- No Meeting Scheduled Today
- Wednesday July 1, 2020
Discussion about Mass Entry Testing:
Although some colleges are announcing plans to do mass entry testing, at this time, SUNY Delhi is following the CDC’s recommendation to not do so. Please see the recommendations given by the CDC for college campuses and mass testing (hyperlink: https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/ihe-testing.html?source=email) paying special attention to the section “Testing asymptomatic individuals without known exposure to a person with COVID-19” that states:
Testing of all students, faculty and staff for COVID-19 before allowing campus entry (entry testing) has not been systematically studied. It is unknown if entry testing in IHEs provides any additional reduction in person-to-person transmission of the virus beyond what would be expected with implementation of other infection preventive measures (e.g., social distancing, cloth face covering, hand washing, enhanced cleaning and disinfection). Therefore, the CDC does not recommend entry testing of all returning students, faculty, and staff.
SUNY Delhi's EIT plan had been submitted to SUNY and we were notified that it was received.
Progress on the health screening tool is being made.
College Advancement raised over $41,000 for the Student Emergency Fund – a matching fund that will bring the total of the fund to over $82,000 to assist students. Thank you to all who supported this fund raising effort!
- Monday, June 29, 2020
Three key messages for our campus community: (1) use the health screening tool (being developed) every single day; (2) wear a face covering; and (3) wash hands frequently.
Dawn will be coordinating messages for the campus regarding the reopening once we get approval. She will work with Susan and the academic deans on communicating with students regarding their return to campus dates once approval is given.
- Monday, June 24, 2020
The president met with the SUNY president’s group and Grace Wang shared information about the COVID-19 virus and testing. Using this information, our reopening plan will focus on incorporating daily self-screening, using face coverings, and washing hands frequently.
Three provost candidates have been asked to come to campus. Tomorrow is the first candidate.
The Office of Marketing & Communications reminds everyone to watch commencement this Saturday.
- Monday, June 22, 2020
We have been asked to modify our reopening plan to address at what point our campus would be unable to maintain safe operations and move to “remote only” operations this fall semester. We have been working with our Delaware County Health officials and we have a protocol in place to deal with situations as they evolve. There is no specific number that would automatically cause us to move to “remote only” as there are too many factors that will play into that decision. We will continue to work with our local health officials and our regional control group.
Communication is critical and we must communicate consistently as we begin our reopening.
We have applied for and received a $30,000 grant with Baruch College for the Mechatronics program.
The CRM is operational in Advancement! Many thanks to Kari for all her hard work on this!
The 2nd half of the CARES Act Funds have been approved. More to come on this.
- Monday, June 15, 2020
Callas Center is offering an Instructional Design Course for faculty this week. There are over 30 people currently enrolled in the training. Instructors will receive a certificate of completion. All faculty are highly encouraged to attend.
Assessment data is being received and all assessment information should be submitted before July 1.
The provost search interviews have been completed. Communication and shared governance were brought up repeatedly in the interview process. These terms are defined differently across campus. It will be important to clearly define these terms first to move forward.
There are questions regarding the required screening of students before they return to campus. SUNY legal will be providing information about how to move forward with this situation.
- Friday, June 12, 2020
We will be posting/sending out a campus statement that reaffirms our commitment to our values.
In the SUNY presidents' meeting, there was discussion around testing on campuses this fall with the overall sentiment that mass testing would not be recommended, and there was an indication that we may have feedback on our reopening plan by the end of next week.
Carol attended the Faculty Senate meeting last night.
The SUNY employee screening app is not production ready at this time but we are hoping it will be by mid-August.
- Wednesday, June 10, 2020
Need to communicate that our on-campus health center (and the services they offer) is for students only. The health services they provide are paid for through the student health fee dollars primarily. Faculty and staff need to use the local health centers/hospitals and see their primary physicians for health services.
Campus Task Force: anyone can join the subgroups and membership is fluid. Group tasks may cross over at times and they will need to talk with other groups. Groups should begin to meet, and meet as often as necessary – this will depend on the group and their charge.
The campus reopening plan will need to be reviewed often and updated as needed. The plan is simply a guideline or road map, but the details will change.
An employee screening tool was discussed. SUNY developed a tool for System Admin that we may be able to adapt for our faculty/staff. More information will be forthcoming.
- Monday, June 8, 2020
- Gabby Vasta visited today and went over the proposed SUNY Delhi EIT plan. The plan was supported by leadership.
- Residence halls are cleared of most student belongings.
- Discussed the purchase of a rapid COVID/flu testing kit for the student health center. More research will be conducted.
- The proposed, tentative SUNY Delhi reopening plan was submitted to SUNY on Saturday.
- Friday, June 5, 2020
- The proposed, tentative reopening plan is due to SUNY by tomorrow. The proposed plan goes to SUNY for review and will be sent back to the campus for adjustments. The plan then goes to the Southern Tier Regional Representative for review, and then on to the Governor’s office for final approval. Once approved by SUNY, the regional representative, and Governor Cuomo, SUNY Delhi can make a formal announcement regarding the plan.
- Wednesday, June 3, 2020
- Communication was discussed as this need was identified by the faculty/staff. It is important for everyone to realize that communication is two-way – if people do not ask questions, leadership does not know what people are wondering about. Asking specific questions and starting with one’s supervisor first is important. Directing questions to Michael for his weekly video is also an avenue through which questions can be answered. Supervisors must communicate what is shared with them, to everyone on their staff.
- Monday, June 1, 2020
- Virtual Commencement Ceremony videos will be completed this Friday. Dawn will be in touch with all speakers to set up the time for the video shoot. Please have speeches to her by Wednesday.
- Friday, May 29, 2020
- The Governor said he was not going to open Phase 2 as he needed more time to review the data.
- We need adequate supplies to be able to respond to positive cases of COVID-19 in the health center.
- Discussion about how the opening plan will be communicated to faculty and staff. Supervisors must communicate with their employees.
- Alumni and Homecoming will be virtual.
- Three more candidates will be interviewed for the provost position.
- Wednesday, May 27, 2020
- The reopening plan has to be sent to SUNY by June 6, 2020. The plan needs to be 10 pages or less. SUNY stressed that each campus is different when it comes to reopening.
- President Laliberte created a Campus Planning Task Force to help with reopening the campus.
- There will be no visitors or events on campus until further notice.
- All meetings on campus will be remote until further notice.
- Friday, May 15, 2020
- We had a guest, Mandy Walsh from Delaware County Public Health Services. Mandy said the New York Pause is in effect until June 7, 2020. Mandy mentioned that Delaware County is in the Southern Tier and we will start to reopen. There has been no mention when education - including colleges and schools - will reopen. Mandy mentioned there need to be quarantine spaces for density. There will also be strict cleaning and sanitizing standards.
- President Laliberte reported that SUNY is stating that all campuses are different and they need to prepare a reopening plan in the next couple of weeks.
- The telecommuting program has been extended to July 17, 2020.
- Faculty and staff returning to work will need to wear face coverings and social distance. It will be a requirement.
- The academic mission is the priority at this time. We need students to finish their lab requirements.
- Wednesday, May 6, 2020
- After May 15, state workers status is unknown at this time. No announcement yet regarding telecommuting.
- There will be no summer student jobs.
- Employee Appreciation Day will be virtual this year.
- Rob reported that transfer numbers are strong and schedules are up. We received 20 deposits since last Monday which is a good sign.
- 5 provost candidates have been scheduled to virtually visit campus.
- Virtual Commencement has been set for Saturday, June 27, 2020.
- Student refunds should include the athletic fee and transportation fee as part of the refund.
- Monday, May 4, 2020
- We need to focus on getting 186 students back on campus to finish their Labs. 70% of the students are residential. How and when should/can this happen?
- Some students are still on campus. If students come back to campus, it would be easier for Residence Life to have them come back in smaller groups.
- Nancy Macdonald and Bret Meckel are working on academic spaces now.
- Michael Sullivan reported that the emergency funds are available to students now.
- New admission deposit deadline date: June 1, 2020. Enrollment down 276 students compared to last year.
- Friday, May 1, 2020
- Report on students who need labs: 132 seniors, 94 under classmen, and 126 that can’t go forward to the next semester, according to the faculty.
- Carol reported there is a state hiring freeze and budget limits. Academic mission is going to be a priority for spending.
- Provost Search is moving to the second round interview recommendations.
- Martin reported a shortage of N95 masks.
- The commencement committee is working on a virtual commencement given the situation.
- Wednesday, April 29, 2020
- Katie Bucci is going to send out a student survey.
- Michael Sullivan reported that the Emergency Fund will be a 1:1 match. If we raise $6,000 the match will be another $6,000 for a total of $12,000.
- Friday, April 24, 2020
- Concern over seniors who need to finish their labs to graduate. Applied Tech needs a few weeks. Vet Sci has 34 students that need 5 days. Culinary needs around 1- 2 weeks.
- Wednesday, April 22, 2020
- All students on campus have been moved to Dubois Hall.
- Discussion about when to bring students back who need labs. All at once or alternate weeks?
- Monday, April 20, 2020
- Leadership team is to work on scenarios on how to bring students back to campus for Fall 2020. They need to look at Facilities, Residence life, Academics, etc. – basically, every aspect.
- Wednesday, April 15, 2020
- CARES Act allocation to SUNY Delhi is about 1.2 million dollars going directly to students.
- Enrollment is currently down 33% for Fall 2020.
- Monday, April 13, 2020
- Refunds will be for a percentage of room and meal costs. The refunds should go out around May 15, 2020.
- All essential employees will be provided face coverings. Martin indicated that masks may come from New York Response.
- Friday, April 10, 2020
- CARES Act money discussion. Money must go directly to student needs.
- Remaining students on campus will be moved to one building.
- The Health Center is looking to obtain test kits.
- Carol is working with Stephen Cembrinski on budget scenarios.
- Wednesday, April 8, 2020
- Non-essential workers have a telecommute contract and need to submit a weekly work log to their supervisors.
- Positions to hire are on hold until at least May 2020. Chancellor Johnson told presidents that they are not to hire anyone at this time unless absolutely critical to function.
- Martin reported there are 61 patients in the Javits Center and 10 patients on the US Comfort.
- Monday, April 6, 2020
- There are still 32 students on campus.
- The provost search is going well.
- The College Leadership Team will meet on Monday, Wednesday, and Friday from this point on.
- Friday, April 3, 2020
- Delaware County had its first death with COVID-19.
- Starting this weekend, the south entrance to campus will be closed.
- Summer courses will be online only.
- The only position to be filled at this time is the Director of Health and Counseling Services, (Lori Barnes is retiring). The Provost Search will continue.
- Thursday, April 2, 2020
- There are now 46 students on campus.
- New York City is now in a 2-week quarantine. Delaware County had 2 new cases and Chenango County had 2 new cases. All counties are running short on safety supplies.
- Wednesday, April 1, 2020
- The Department of Education is looking at our lab plan due to financial aid purposes.
- We will consider closing the south entrance to campus on the weekends.
- Tuesday, March 31, 2020
- The Provost Search is underway and we have 20 ZOOMS offered and 19 candidates accepted.
- There was going to be a 3-week period to complete labs for students, but now students have to go home and will complete labs when we get approval.
- Tuesday, March 24, 2020
- Libraries could be closed in NY so we need to provide students with laptops.
- There is going to be an emergency fund set up to help students in need.
- We have 370 students on campus and there are 170 cars on campus.
- Martin reported that Broome County has 14 cases of COVID-19. 33 people have died in NYS from the virus.
- Delhi Today Extra will go out thanking all essential workers.
- Monday, March 16, 2020
- Students Online: students will continue their courses online from March 30 until May 15, 2020.
- Students who cannot complete their labs will receive an IC until labs are completed.
- Residence Halls: many students have been moving out and going home. Agreed that no student will be able to come back to campus until April 19, 2020.
- Employees: Non-essential employees will be working from home until May 11, 2020 until further notice. Essential employees will work on campus and may have adjusted schedules.
- March 10, 2020
COVID-19 Update: We continue to monitor the situation and work with SUNY, NYS Department of Health, local authorities, and CDC.As of today, we have no confirmed cases of COVID-19.
Assessment Update: Katie discussed the current procedure for student withdrawals and improvements being made to collect better data.She showed the Watermark software to the team, and recommended switching to this company after the contract with Compliance Assist expires (in June). Katie will work with Susan Deane, other faculty, and the company to make sure Watermark will provide the functionality desired.Academic dismissal and appeal data was discussed and further evaluation of this information is needed.
Vendors on campus: Carol is getting a group together to create a policy for vendors on campus and their ability to sell products while here.She will bring a suggested policy back to leadership.
Spring Enrollment Recap: Rob presented historic and current spring enrollment data and offered ideas on areas where enrollment can grow in the future.
Approvals: The replacement of payroll office position in the Office of Human Resources and a FYE Resident Director twelve-month position in Student Life were approved to fill.
- March 3, 2020
Campus Preparedness for COVID-19: Karen Gabriel and Lori Barnes joined leadership to discuss the updates on COVID-19 and steps SUNY Delhi is taking to be prepared. We have created a webpage that will be updated when new information is available from the CDC or the NYS Dept of Health, and will communicate with the campus via the Delhi Today.
Outreach & Workforce Development: Glenda Roberts presented about OWD’s history, what the office currently handles, and offered ideas on possible restructuring for the future.
Dr. Susan Deane discussed the re-organization of the nursing online advisement. Recommended moving to three, twelve-month advisors was supported and an official proposal for the change will be submitted.
Admissions was given approval to move two admission counselor positions to 12 months and to fill an SL6 position (upon retirement of current administrative employee).
Approval was given to fill an operations assistant in the residence halls.
- February 25, 2020
Rob Piurowski, Director of Admissions, was welcomed as a new member of the College Leadership Team. Rob reviewed the numbers for both this spring and next fall.
Emeritus status approved for Peter Paluch and Joel Smith.
Reminders: Career Path Event on March 5th , Career Fair on March 11th , and April 2nd College Fair in the Clark Field House.
- February 18, 2020
The search committee for the Provost position will meet tomorrow.
Glenda Roberts will be asked to attend a future leadership team meeting to offer staffing ideas for her area.
Budget documents were emailed last week. Stephen Cembrinski is hosting training sessions for the campus.
Assessment is the topic for this week’s Common Hour.
- February 11, 2020
Request to fill lines – Kelli
Approval was given to fill two LVT veterinary science faculty lines, an hourly, part-time position for animal husbandry, continuation of a visiting faculty line in Applied Sciences, and a replacement teaching position for the Nursing program. There was a discussion about the future configuration of the Office of Outreach and Workforce Development. A proposal for the configuration will be brought to leadership.
Construction Projects Update – Carol
Update regarding the construction projects on campus was given.The Farnsworth cage washer project is complete and the rest of the building rehab project may be able to be completed in two phases.The Evenden Tower brick and window project is moving forward.We won't know about funding for other projects until the State budget is finalized.
College Council Reminder & Update - George
College Council meeting tonight. Michelle Fisher has resigned from College Council.
Assessment Software – Katie
Discussion of replacement assessment software and spring assessment meetings.
- February4, 2020
Leadership approval given to fill 2 lines for Applied Technology – one in HVAC & plumbing and the other in electrical.
Leadership approval given to fill vacancy position in Student Financial Services and IT vacancy position in IT.
- January 28, 2020
- Budget Process Review: Stephen Cembrinski The budget process was reviewed and discussed, with suggestions given on how to make the packet of information more clear. MC Evaluations – Carol Carol discussed the old process for MC evaluations and proposed an updated process and timeline. Requested that the MC evaluations be done by this summer to make them consistent with the UUP evaluation timeline. Replacement of Maintenance Assistant SG-9 Residence Life – John Padovani Request to fill this position, which is a replacement position for someone who is not returning. Leadership approved the request to fill. A survey created by the O’Connor Center for Community Engagement will be distributed electronically regarding faculty/staff community engagement.
- January 14, 2020
Veterinary Science Faculty Lines – Leadership approval was given to fill two faculty lines in this department.
Employee Training – Discussion occurred regarding the various required employee mandatory trainings. Each leadership member will send George a list of the training required for their area.
Strategic Plan Books & Continuing the Assessment Day Conversation – Katie discussed the edits that were suggested to the Strategic Plan booklet and how to keep assessment as part of everyone’s conversation and activities.
Hosting Legislative Office Hours/Constituent Services on Campus–Discussion occurred regarding the availability of, and procedure for, space usage for political representatives. All requests must go through the Office of Outreach and Workforce Development. Suggested available office spaces were identified in the library or Farrell.
Vacant Position Replacements in CIS and Student Financial Services – Leadership approval was given to fill the vacant positions in these areas.
- December 17, 2019
Strategic Plan - Katie
Leadership reviewed the proposed modifications to the strategic plan recommended by the task force. The original eight themes have been condensed to six themes to reduce redundancy. As we move forward, it is important that everything we do as a campus be linked to our mission and strategic plan. Reminder that our Assessment Day is on Tuesday, January 7.
Procedures for Logo and Branding Permission -Dawn
Proposal to move decision making for approval of the use of the SUNY Delhi logo and graphic representation to the Director and Assistant Director of Athletics for athletic apparel, and the Director of Student Leadership & Engagement for apparel for student clubs and organizations. Those individuals are well versed on our standards of use and were given leadership authorization for approval on those items. This decision does not change the vendors' agreements, as it only moves the decision-making capability to those directors for those specific approvals.
Human Resources will be open on Tuesday, December 24 from 8-12 to hand out paychecks.
- December 10, 2019
Sabbatical Requests – Kelli
Discussed sabbatical process and requests. All deans must first approve or deny the requests. For requests that are approved by the dean, the forwarded request to leadership must include details illustrating that the dean is fully prepared to provide academic class coverage and subsequent budgetary impact of the sabbatical request– all details must be presented with the requests.
Admissions Restructure Proposal - Kelli
Due to a position vacancy of a necessary position in admissions in late December, leadership approval was given to fill. The position will be restructured to meet the needs within the office.
Discussion of moving other admissions positions from 10 or 11 month positions was discussed, as well as the budgetary implications of those changes. Kelli will discuss further with Rob.
College Leadership Team Updates – College Leadership Team
- Submitted final report regarding OCR compliance letter; we are hoping to be cleared by January 1.
- Developing a new template for our web pages that will be much more visually pleasing, content rich, and funnel visitors through site. Almost through ADA automated testing and then will need to be sent out for manual testing.
- Movie theatre ads in Oneonta, Binghamton, and Syracuse movie theatres will begin next week, as well as ads at a few ski slopes (Belleayre, Gore, & Whiteface).
- OTT ads (on YouTube, Hulu, etc.) now through April
- Unexpected $3,000 budget expense for new Mac computer for Nick George, as current one was deemed a lemon.
- RA training for spring semester has been scheduled– new RAs will return on Tuesday, January 14,and on Friday, January 17,leadership will participate in a panel discussion.
- Leadership permission given for HVAC faculty search to be done.
- Kelli is budgeting funds for 2020/21 academic year for professors who do independent study with students. A procedure is being developed for this process.
- Kelli announced Full Day Workshop on January 13 for Global Cultural Diversity and Inclusion with guest speaker Bidhan Chandra, Professor at SUNY Empire State College.
- The program announcements for both an AAS degree in Baking and Pastry and BBA in Baking and Pastry Management have been forward to SUNY.
- Changing timing of appeal for gifts message for the annual Delhi Fund (annual giving program)
- Save the Date –NY Yankees & SUNY Delhi Collaboration & Cap Day on July 11 – Details to follow.
- Leadership approved filling of campus HVAC & plumbing positions due to necessity of positions.
- Developing a Strategic Plan for the Delhi College Golf Course.Recommendations for
committee members were given.
- December 3, 2019
Construction Project Update – Carol reviewed the major construction projects on campus and current projected timelines.She discussed how funding is received and reminded us that our campus allocation was reduced this year.
Employee Appreciation Day and Admin Day Lunch – The dates for these events were discussed and feedback on the proposed dates are requested so planning can ensue.
Recommendation that procedures or flow charts for snow cancellation days be created by each Vice President for their respective area.
College Council Reports are due to George.
Commencement Reception is this Thursday in Alumni Hall.
The Holiday Party this Friday is now in Alumni Hall. Gift cards are due to George.
- November19, 2019
- Food challenge is tonight at Bluestone
- Rose Suarez Celebration on Wednesday in Sanford Hall
- Assessment Day, Tuesday, January 7
- November12, 2019
EIT (Electronic Information Technology): Jeff Stedman and Gabriella Vasta discussed the SUNY mandate for all SUNY campuses to identify an EIT coordinator by December and develop a campus plan for accessibility by June 2020. Gabby was appointed to be our campus EIT coordinator and the President will appoint individuals from across campus to form a campus accessibility team to begin working on a campus-wide accessibility plan.
Campus Visit & Alumni Event: Michael Sullivan and the President toured the Gene F. HASS Center for Manufacturing at HVCC and attended a successful alumni event in Albany for the Capital District.
Campus-wide Career Fair: Katie discussed a campus-wide career fair in Spring 2020 and leadership gave full support for this initiative.
- October 30, 2019
Guest: Chief Martin Pettit: Discussed initiatives for educating the college campus on safety protocol and reminders, which will include notices in Delhi Today, Common Hour sessions, and hand-outs.
Kelli: WCC Articulation Agreement signed, recap of Discover Delhi Open House on Saturday, & discussed visitation from representatives from Japan- hoping to expand our relationship with them.
Dawn: Completed press release for WCC signing, developed Exposure story and video for Alumni Homecoming Weekend, finalizing marketing plans for this recruiting cycle
Tomas: Announced Food Challenge on November 19th at Bluestone and the Asian Culture Fall Festival Activities this month
Katie: Reminders about assessment & updates about strategic plan assessment
Michael S: Recap of Alumni Homecoming Weekend; focused now on Capital District Alumni event & next issue of Horizons magazine
George: New SEFA college representative for SUNY Delhi.
- October 22, 2019
Annual Assessment Reports & Action Plans:Katie reported on the assessment meeting last week and urged the leadership team and their direct reports to continue to communicate the next steps for assessment, and to have ongoing conversations with their staff about ongoing assessment activities and expectations.
Student Engagement Conference at Oneonta: John reported that several of our students are attending this conference this weekend.
Bluestone is Open: Please visit the website at delhibluestone.com for details.
Community Foundation Grant: Kelli reported that SUNY Delhi was awarded a Community Foundation Grant for $15,000 for a business innovation hub in downtown Delhi.Details will follow.
Discover Delhi Open House & Alumni Homecoming:Reminder that both are this weekend
- October 15, 2019
President & Michael: traveling to NYC for alumni events this week
Kelli: CAO conference was last week
Tomas: MOSAIC one year anniversary this Friday
- October 8, 2019
Japanese Student Recruitment Program: Linnea discussed information about this program. A business plan will need to be developed and the details worked out in order to move forward with this opportunity.
Assistant Registrar/Descriptions & Justification for Salary Adjustment: Kelli discussed the realignment of duties within the Registrar’s Office due to a resignation of a staff member. This change will move the TAP and Excelsior certification to Student Financial Services which will require a position.Approval to move forward with the realignment was given.
Updates by the Leadership Team: Katie was appointed as the Vice Chair of the newly established Research Commission for NACEP.
John: Sunday’s CAN-struction event was a success- received over 2,000 food items & had good participation by student groups. Reminder that residence halls close on Saturday morning for break.
Tomas: The Equity Summit was a success. The SUNY System Mental Health Taskforce was just created and Mary Wake and Tomas are both on subgroupsof this taskforce.
Carol: Heating plant position open due to resignation. Leadership approved replacement.
Michael S: Octoberbeerfest 2019 was successful.
- October1, 2019
Budget Discussion: The leadership team, academic deans, and Stephen Cembrinski met to discuss the budget and discuss ways in which to reduce spending and increase revenue.
Student Crisis Communication Matrix: Tomas shared a communication flow matrix that will used by his staff in times of student crisis.
Residential Student Success Scholarship: John proposed a residential student scholarship program to assist with retention of successful residential students.There was discussion of the program and approval was given to move forward.
- September 24, 2019
- Networking Events: the College Advancement Office is getting ready for several on and off campus events which include an on-campus Alumni Networking Event on October 3rd, several board and donor meetings, and Homecoming and Alumni Weekend in October.
- Residence Hall Numbers for Fall 2019: As of the census date, the residence halls are at 101% occupancy, which means there are 66 fewer students than last fall. Riverview has remained flat with occupancy.
- Assessment Activities: Katie is working with several offices/departments on assessment processes and will be applying for NACEP accreditation this year.
- Budget Update: Census data is in for enrollment. A meeting will be called to discuss the impact on the budget.
- Family Weekend: The event was successful and was well received by the families who attended.
- September 17, 2019
- Chancellor's Annual Report: Please get updated information to Michael for this report this week.
- ACEN Accreditors: On campus today for the nursing program
- Budget Review: Revenue projections for budget purposes are being examined. A meeting to discuss will be called shortly.
- Delhi Today ArchivesUpdate: Archived from the submission form and as a word document but are not on the web.
- September 10, 2019
- BroncoCONNECTDiscussion: Nick Wagner went over the capabilities and limitations of BroncoCONNECTand discussed how this platform could work for different groups and projects.
- Campus Camping Policy: A new campus camping policy is being developed and will be brought to the leadership team for review when finalized.
- Alumni and Retiree Email Accounts:The team discussed and supported the recommendation to deactivate emails of alumni and retirees after a specified period of time.
- September 3, 2019
- Campus Data & Storage Discussion: Shawn Brislin discussed campus data and storage issues and possible solutions, both short and long term. Different solutions are being evaluated and he will continue to update the team.
- SEFA (State Employee Federated Appeal) Campaign: Glenda Roberts had been chair of the campaign for 12 years and George Spielman will now be the new chair.
- Delhi Today/Campus Communications: Examples of campus communications at other SUNY campuses were shared. Delhi’s current system is the most comprehensive and is sent daily. There was a request to make Delhi Today more visually appealing with a header, some colors, and possible categories. Using BroncoCONNECT was discussed and Nick Wagner will be asked to attend leadership to examine what functionality can be used to communicate better with the campus.
- College Leadership Team Meeting Notes: Tuesday,August 27, 2019
- Monthly Campus Newsletter:Katie brought up the idea for a monthly campus newsletter to highlight progress on assessment and other projects on campus. Discussion ensued about the ways we currently communicate to the campus already, through Delhi Today, College Council reports, the Business and Finance newsletter, email lists, website, BroncoCONNECT, etc. and the amount of time and effort needed to put together a newsletter. Research on what other campuses do and how to improve communication to the campus using our current resources will be done.
- College Entrance Sign Update:Dawn updated the group on the college entrance sign. Work will begin shortly as the footers and concrete pillars need to be installed within the next few weeks. Due to the construction, all the plantings in that area will be affected. All plantings that can be saved/transplanted will be. The new sign will be placed on the new pillars this fall, and the patio and benches, and blue stone work, will be completed in the spring.
- Welcome Weekend Recap:Tomas thanked all who participated and made Welcome Weekend successful and discussed
the initial feedback he received about the weekend. There are many things that went
well and some things that could be improved. The biggest issue is time and giving
our new students the time they need to move in, transition, and make connections.
There was discussion of having Welcome Weekend start on Thursday and moving Convocation
to a later time in the afternoon.
- John: Farrell and the Barnes and Noble café were busy this weekend. Residence Life staff are working on finalizing numbers. There are no male vacancies left in the residence halls. Community service and welcome picnic went well on Sunday.
- Michael S: Horizon’s magazine will go in the mail this week and fall events are being planned.
- Michael L:Nancy Deming is stepping down from the College Council, which will leave a vacancy in the chair position. We are awaiting notification from the Governor’s Office who approves new members and the chair.
- Carol: Shawn will be here next week to discuss iCloud based storage. HR will be sending out the list of essential personnel to supervisors to verify. This occurs once per year.
- Kelli: Reminder that Monday is Labor Day and classes are not in session. Only personnel who are required to work should be working. Common Hour clarification: this is not a time for mandatory training but rather programming and meeting time. Programming is needed for Common Hour dates. Please contact Abby Brannen-Wilson, if interested.
- Tomas:This year, the two necessary dispatcher positions will be filled for the 10 months left in the year. Next year, they will be 12 month positions, requiring an increase for budgeting purposes. Leadership supported this change.
- College Leadership Team Meeting Notes: Tuesday,August 20, 2019
- Scholarship for MSN students: Currently, we offer a one-time, $100 scholarship for select BSN students with whom we have an employer agreement. The School of Nursing would like to offer a similar scholarship to MSN students as an incentive to apply for the program. More research is needed before a decision is made. Carol will report back to the group.
- Campus Data Storage: Discussed campus-wide data storage issues and possible solutions. Input from CIS is needed. Shawn Brislin will be asked to attend a future meeting to discuss options.
- Anticipated Residence Hall Occupancy Numbers: John reported on anticipated residence hall occupancy numbers for Fall 2019. Currently, there are 1,484 on-campus students and 109 students at Riverview, an overall decrease from 2018/19 for on-campus housing. Any decrease in resident students will negatively impact our projected budget.
- Innovation Teams Update: Over 120 faculty and staff are participating on the 10 innovation teams which will enhance communication and collaboration across campus. The teams will meet once a month for an hour, make data driven decisions, use best practices for ideas, and will present their final innovative idea for student success in Spring 2020.
- SEED Program: The Student Employment Excellence Program was designed to provide professional development for all of our student employees, and has begun to take shape with the help of Christina Viafore and the rest of the committee. An Employee/Supervisor Agreement Form has been started and is being reviewed.
- Data Inventory: Katie and JoAnna gathered information about what data is collected and surveys completed at SUNY Delhi. In order to avoid duplication of efforts and notify everyone of this information, a comprehensive spreadsheet is being created for the campus.
- On-Campus Career Fair: Katie proposed, and was given approval for, offering a campus career fair that will be combined with our summer employment fair in the spring, for our students and alumni. Kim Muller, who will be starting on Monday as our new Applied Learning and Career Specialist, will be assisting with this project.
- Assessment Plan Feedback: All assessment information is in Vancko Hall. Area representatives should be speaking about those reports with direct reports, and are encouraged keep the conversation of assessment going.
- College Leadership Team Meeting Notes: Tuesday,August6, 2019
John Padovani shared the updates to the Student Code of Conduct
- Most of the updates were minor, with grammatical or sentence structure changes to make policies more clear and inclusive.
- Gender neutral language will be used throughout the Code.
- John will review the changes with the College Council at the next meeting.
Carol Bishop shared the Chart of Accounts
The chart of accounts is used in purchasing and the business office. She shared the list of accounts and the administrator and authorized approvers for each account. Any changes go through the Business Office.
College Leadership Team Updates – College Leadership Team
Carol Bishop– Budget Updates
- Additional requests have been made after the budget approval process which go through the Resource Allocation Committee.
- Capital Projects were reviewed. The list of projects include the completion of the Dubois roof, new fire alarms and boilers and chillers were installed, the Barnes & Noble Café opening on Monday, the new sculpture outside of Farrell was placed, and the Mac Elevator and campus generator projects were completed. Masonry repair and some window replacement for Evenden Tower will begin soon. Other future projects include Thurston, South, and North Hall projects, as well as others.
- Student Financial Services did online summer billing but they are having issues with HESC for Excelsior and Dream Act awards. They are working hard to resolve issues with any families impacted by these issues
- The Beautification Committee is working on its first project, the circle outside of Farnsworth Hall. Work is almost complete and will give community a space to relax and enjoy the artwork.
- Marketing requests have started coming in. Reminder to use the marketing request form
- Reminder that R.A.s arrive early next week and athletes arrive next Thursday.
- Updates to Farrell Center: The O’Connor Center & Regalia have moved downstairs in Farrell – where Student Government was; Greek Leadership is now with Student Government where Regalia was.
- Homecoming weekend will be in October.
- Alumni and regional fall events are being planned.
- Next edition of Horizons is going to print this week.
- Working with academic deans to get classroom visits with alumni scheduled.
- Counseling Center was redesigned for confidentiality & access. Work is completed and looks great.
- Successful EOP Bridge Program in July
- Antonio Delgado is looking for a student intern for the Delhi Office.
- College Leadership Team Meeting Notes: Tuesday, July 2, 2019
Joel Smith has retired from his V.P. role. He will remain on staff as the Executive Director of the College Foundation. Michael Sullivan has been promoted as the new V.P. of College Relations and Advancement. Due to Joel Smith’s retirement, there will be changes in responsibility which include:
- All FOIL Requests and the Solar Project will be handled by V.P. of Finance & Administration, Carol Bishop.
- Government Relations will be handled by V.P. of College Relations & Advancement, Michael Sullivan.
- Trademark management and graduation protocol & scripts will be handled by V.P. of Marketing & Communications, Dawn Sohns.
- College Council, SUNY Communications, & College Leadership Team Meeting notes will
be handled by Dawn Sohns and George Spielman.
Updates from the Board of Trustees Meeting from Carol Bishop:
- Approval of a $200 tuition increase and a $25 increase in the College Fee.
- Student bills go out next week, which will reflect the increases.
- State support will remain consistent with the prior year's funding.
- There was discussion of a possible MC salary increase.
Library Café Space: Discussion of the temporary use of the Library Café space occurred. Kelli will set up a meeting to look at options for this space.
Updates from Leadership:
Kelli: Convocation will be held on Friday, August 23, 2019 at 2 p.m. in the Clark Field House. Kelli requested that all speeches be sent to her.
Michael Sullivan: Continuing to meet with external constituents and moving forward on the turf field project.
Dawn: Developing the marketing plan for the college for next year.
Katie: Working on the assessment of the Strategic Plan.
John:NYSSSA has arrived on campus and they will be here until the end of the month. This week, the EOP transition program starts and they will be here for two weeks. Barnes and Noble Café construction is on schedule.
- May 21 & 28, 2019
- Trademark and Logo—Licensing requirements, use of the college logo and soft goods purchases were discussed.
- Swipe It Forward—Representatives from SUNY and the Governor’s Office will be on campus May 29 to recognize our Swipe It Forward initiative to address student hunger and food insecurity.
- Academic Programs—Kelli Ligeikis provided an update on SUNY’s review of new academic program proposals.
- Graduation—Commencement was reviewed. Commencement Committee did an excellent job of planning and managing the ceremony.
- Employee Appreciation Day—The May 22 schedule was reviewed.
- Leadership Development—Sara Regan of Strengths Now outlined the upcoming leadership professional development program for team members.
- Commencement—Based on Saturday’s weather forecast, commencement will be held outside.
- May 14, 2019
- 2019-20 Budgets—Steve Cembrinski provided an update on the budget process and demonstrated analytics developed to review budget requests.
- Summer Hours—Leadership discussed summer hours for administrative offices. Human Resources will prepare an announcement for Delhi Today.
- Employee Appreciation Day—The May 22 schedule was reviewed.
- Leadership Development—Sara Regan of Strengths Now outlined the upcoming leadership professional development program for team members.
- Commencement—Based on Saturday’s weather forecast, commencement will be held outside.—Based on Saturday’s weather forecast, commencement will be held outside.
- April 30 and May 7, 2019
- Admissions—Ways that the campus community can contribute to the enrollment process were discussed.
- Approval—The AOS/AAS in Electrical Construction and Utility Operations has been approved by the State Education Department.
- Middle States—Katie Bucci distributed a summary of evidence required to meet each Middle States standard. It will also be posted in Vancko Hall.
- SUBOA—Carol Bishop reported on major discussion topics from last week’s State University Business Officers meeting.
- April 23, 2019
- Budgets—Carol Bishop reported on the status of unit budget submissions and the process for review.
- Nursing—The School of Nursing has submitted an application to become a National League for Nursing Center of Excellence in Nursing Education. Only 16 colleges in the nation are currently recognized as Centers of Excellence.
- Advising—Twenty-one faculty and staff have volunteered to serve on the new Advising Task Force. Survey—The Equity and Inclusion Advisory Board has developed a short survey to help identify priorities for the group.
- April 2, 2019
- Summer Schedule—Construction projects scheduled for this summer were reviewed.
- State Budget—Funding for SUNY in the new state budget is flat. The budget includes a new approach toward allocating critical maintenance dollars to campuses.
- Visitations—Over 300 prospective students attended last Saturday’s Discover Delhi Day. Over 100 students have registered for Delhi Decision Day on Friday.
- March 26, 2019
- CADI Budget—The 2019-20 CADI operating budget received board approval last week. Leadership Team has been provided with a copy of agency account allocations for next year.
- Program Approved—SUNY has approved our proposal to introduce an associate’s in Electrical Construction and Utility Operations. The program must still be approved by the State Education Department.
- Follow Up—Tomás Aguirre shared feedback from the Student Life review of the campus response to the recent student death. Information gathering meetings were held with Resident Directors, Student Life Leaders, Student Senate, Resident Assistants and the Leadership Team.
- Residence Life Survey—JMZ Architects and Planners, a residence hall master planning consultant, will be surveying students to assess their needs and desires.
- Deadlines—The Chronicle’s Great Colleges to Work For survey closes April 5. The Campus Climate survey closes April 1.
- March 19, 2019
- Follow Up—With the goal of continuous improvement, Student Life is conducting a review and assessment of its campus response to last week’s student death.
- Partnership—A partnership to deliver the bachelor’s in Criminal Justice at Hudson Valley Community College is being developed.
- Assessment—Katie Bucci reported that 85 percent of Assessment Plans were submitted on time.
- Alumni Events—Events and individual meetings last week with alumni and donors in Southwest Florida were very successful.
- March 12, 2019
- Campus Response—The campus response and reaction to the tragic death of Alec Zarkower was reviewed. President Laliberte plans to share additional information with the campus community.
- Emeriti—Two requests were approved.
- Student Meal Plans—Proposals for 2019-2020 meal plan charges and operating hours for campus venues were discussed. A presentation to Student Senate on the proposals is scheduled for later this week.
- Broad Based Fees—Broad based fees for 2019-2020 were discussed. The Higher Education Price Index limits increases to 2.8 percent.
- March 5, 2019
- Celebrating December Graduates—Leadership reviewed a proposal for a new event to honor December graduates.
- Vape Education—A proposal from the Alcohol and Other Drug Task Force on ways to educate the campus community about smoking or using vape pens in inappropriate locations was discussed.
- New Programs—Proposals to introduce an AOS/AAS in Electrical Construction and Utility Operations, Bachelor of Science in Sustainability and Bachelor of Architecture degrees have been submitted to SUNY.
- February 19, 2019
- Delhi Delight Program—Doug Gulotty outlined a civility initiative designed to provide opportunities to say thank you to faculty and staff, be appreciated by our peers and acknowledge the great service we provide to the campus community. The program, developed by the Strategic Planning Subcommittee on Human Capital, is expected to be launched later this semester.
- Enrollment—Leadership reviewed fall enrollment reports and discussed strategies to increase enrollment.
- February 12, 2019
- SUBOA—Carol Bishop reviewed major topics discussed at the recent State University Business Officers Association meeting.
- Data—Katie Bucci and JoAnna Brosnan have begun developing a campus data inventory.
- PRODI-G—Chancellor Johnson’s initiative to increase minority and women faculty members in STEM areas was discussed.
- February 5, 2019
- Budget Process—Steve Cembrinski led a detailed presentation on the new budget process and the packet that has been distributed to account managers. The new budget process ties directly to assessment plans, the strategic plan and Middle State requirements.
- Extra Funding Requests—Carol Bishop reviewed the four extra funding requests that had been received and the decisions that were made.
- New Programs—Kelli Ligeikis provided updates on the status of the Engineering Science and Bachelor’s of Architecture proposals.
- Master Planning—John Padovani reported on Residence Hall Master Plan progress to date.
- Upcoming Events—The first Summer Job Fair and Student Philanthropy Day is scheduled for February 13.
- January 29, 2019
- Barnes and Noble Café—John Padovani showed preliminary designs for the new Barnes and Noble Café in Farrell Center. The café, featuring Starbucks coffee, will increase traffic and make Farrell more of a student center. This new initiative will replace the Library Café and create more academic and student support space in the Resnick Library and Academic Achievement Center.
- Student Employment—Hourly pay rates for student employees during the summer were reviewed.
- Executive Budget—Carol Bishop reviewed key highlights from Governor Cuomo’s proposed budget.
- SUNY Provost—Todd Laursen, the new SUNY Provost, met with the Leadership Team and also toured the campus.
- January 15, 2019
- Merit—Karyn Wendrow gave an overview of Merit, an online resource for students to highlight their achievements. Merit is also used for distributing press releases and engaging influential audiences.
- Elevating Customer Service—Tomás Aguirre shared a PowerPoint on customer service and its connection to retention and student success. The presentation was part of the Student Life Division Spring Meeting.
- Retention—First-time student retention increased seven percent compared to last year.
- Federal Government Shutdown—SUNY has indicated that the shutdown may result in financial aid delays for new students. SUNY does not expect it to impact financial aid for returning students.
- Assessment Day—Over 200 faculty and staff participated in this year’s Assessment Day.
- CADI Leader—Ralph Perez-Rogers begins his new duties as Executive Director of CADI on January 16.
- Student Opportunity—Sponsorship from Alumni Association is making it possible for four PGM majors to attend the PGA Merchandise Show and a SUNY Delhi Alumni Networking reception next week in Orlando Florida.