Time & Attendance, NYS Payroll Online & Self-Service
Student Employment instructions (pdf)
Being a Student Employee at SUNY Delhi is an opportunity to join staff in providing various services to the campus community. Being a Student Employee is a privilege that offers a valuable, hands-on paid work experience that provides skills, experiences and references that can be added to your resume. SUNY Delhi offers a variety of on-campus employment positions for students.
Student Employment is offered as a collaboration between the Financial Aid Office, Budgeting Department and The Human Resources Department.
There are 2 types of Student Employment:
- Student Assistants: Student assistants are paid through a fund that is specific to the Department they will be working under. The Budget Department is responsible for approving the Student Assistance funding.
- Work Study: Work Study students are paid through their financial aid packages. It is offered on a first-come, first-served basis and is limited. The students who qualify for this funding are paid under a work-study title. Work study funding can change semester to semester. In order to qualify for work study, the FAFSA needs to be reviewed. This is why it is important for every student to have completed the FAFSA in a timely manner. The Financial Aid Department is responsible for approving the Work Study Funding. Students can contact the Financial Aid Department at 607-746-4570 if they have questions about their financial aid.
Students can qualify for one or both of these funding sources
If you are interested in participating in the Student Employment Program at SUNY Delhi, we encourage you to check out the currently posted Student Employment Positions. You can also contact the Human Resources Department at 607-746-4495.
Requirements for applying for a Student Job.
- Be registered and taking classes
- Be in good academic standing with the college
- Maintain a minimum GPA of 2.0
- Some positions may require higher than 2.0 GPA (e.g., tutors).
- Complete and submit all employment paperwork to HR and complete all mandatory training prior to starting work.
- Work over a total of 20 hours per week during the academic year, regardless of how many jobs they have. During the summer they can work up to 29 hours per week.
- Work during their scheduled class times.
- Begin work until all paperwork and training requirements have been completed.
- Work more than 6 consecutive hours without a 30-minute break.
Employment Forms & Instructions
COMPLETE Printable Student Employment Packet (pdf)
Individual Forms included in the Employment Packet:
- Student Employment Checklist (pdf)
- Confidential Employment Questionnaire (pdf)
- I-9 Employment Eligibility Verification Form (pdf)
- W-4 Federal Tax Withholding Form (pdf)
- IT-2104 New York State Tax Withholding Form (pdf)
- IT-2104-E New York State Tax Exempt Form (pdf)
- Retirement Program Election/Declination Form (pdf)
- Voluntary Self-Identification of Disability Form (pdf)
- Invitation to Self-Identify for Veterans (PDF)
- Direct Deposit Form for NYS Employees (pdf)
Students are responsible for submitting their timesheets (both electronic and/or paper) to their direct supervisor for review and approval. Students who have more than one job will have more than one timesheet to complete.
Electronic Time Sheet Instructions Presentation (pdf)
- Student Employees – submit to supervisors for approval no later than the Thursday after the pay period ends.
- Supervisors of Student Employees - submit to the Office of Human Resources no later than 12 noon on the Friday after the pay period ends.
2022-2023 Student Payroll Calendar
Please review the Student Payroll Calendar and keep track of the student timesheet due dates. These are the dates that your supervisor should receive your timesheet. There are specific payroll submission deadlines that are set by the NYS Comptroller's Office, and if a timesheet is late, it may result in a delayed payment, two weeks later than normal.
We encourage all employees to sign up for Direct Deposit. WHY?
- Direct Deposit is more secure than a paper check.
- Paychecks that are direct deposited are made available on the actual pay date.
- It is reliable, unlike mail delivery, which can be delayed.
- It is convenient. No need to pick up your check from a mailbox and travel to cash the check. No errors with the check being sent to a home address, when you are here on campus waiting for the check in your campus mailbox.
- It provides more direct access to your funds whenever and wherever you are. Going home over break? No need to worry about your check sitting in your campus mailbox.
- Lost paper paychecks may take at least two weeks or longer to be reissued from NYS, causing a longer delay in receiving your money.
- Save the environment by opting out of receiving a paper check stub.
- Direct Deposit information can be updated or changed at any time just by completing a new form (ie: changed banks, change in distribution amounts, etc.)
Direct Deposit Form for NYS Employees (pdf)